Document Specialist Visa Sponsorship Jobs in Washington
Document specialist visa sponsorship jobs in Washington are concentrated in the Seattle metro, where technology companies, aerospace firms like Boeing, and major healthcare networks such as Providence and MultiCare maintain large document control and records management teams. Federal agencies and defense contractors around Joint Base Lewis-McChord and the Puget Sound Naval Shipyard also post sponsored roles regularly.
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Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.
With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.
We are seeking a Document Control Specialist to support the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative documents for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project records meet the Authority's documentation standards.
Responsibilities:
- Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
- Creates, logs, copies, distributes, and files contract correspondence and electronic files.
- Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
- Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
- Uploads and manages documents in SharePoint or the Authority's designated project management information system (PMIS).
- Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
- Supports timely retrieval and assembly of documents for internal and external audits.
- Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
- Supports closeout documentation and turnover of project records.
- Performs other administrative support functions for the field office as needed.
QUALIFICATIONS
- Bachelor's degree or two-year associate degree preferred.
- Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
- Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
- Strong organizational skills and attention to detail.
- Must be able to work on-site in Seattle.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
COMPENSATION:
- $65,000 to $120,000 per year (depending on qualifications)
WHAT WE OFFER:
Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:
- Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
- Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
- Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
- Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
- Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
- National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.
Overview:
Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.
With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.
We are seeking a Document Control Specialist to support the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative documents for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project records meet the Authority's documentation standards.
Responsibilities:
- Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
- Creates, logs, copies, distributes, and files contract correspondence and electronic files.
- Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
- Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
- Uploads and manages documents in SharePoint or the Authority's designated project management information system (PMIS).
- Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
- Supports timely retrieval and assembly of documents for internal and external audits.
- Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
- Supports closeout documentation and turnover of project records.
- Performs other administrative support functions for the field office as needed.
QUALIFICATIONS
- Bachelor's degree or two-year associate degree preferred.
- Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
- Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
- Strong organizational skills and attention to detail.
- Must be able to work on-site in Seattle.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
COMPENSATION:
- $65,000 to $120,000 per year (depending on qualifications)
WHAT WE OFFER:
Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:
- Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
- Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
- Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
- Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
- Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
- National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.
Document Specialist Job Roles in Washington
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Search Document Specialist Jobs in WashingtonDocument Specialist Jobs in Washington: Frequently Asked Questions
Which companies in Washington sponsor visas for document specialists?
Boeing in the Everett and Renton areas regularly sponsors document control specialists tied to aerospace manufacturing programs. Microsoft and Amazon in the Seattle area sponsor document specialists for technical writing, compliance, and records management functions. Healthcare systems including Providence, MultiCare, and UW Medicine also sponsor document specialists for clinical and regulatory documentation roles. Defense contractors near Joint Base Lewis-McChord are another consistent source of sponsored positions.
Which visa types realistically cover document specialist roles in Washington?
H-1B visa is the most common path if the document specialist role requires a bachelor's degree in a directly related field such as information management, library science, or a technical discipline. The employer files a Labor Condition Application and I-129 petition with USCIS. F-1 students may use OPT to work as document specialists while their degree relates to the role. EB-2 or EB-3 employment-based green cards apply for permanent sponsorship after the nonimmigrant stage.
How to find document specialist visa sponsorship jobs in Washington?
Migrate Mate lists Washington employers with verified sponsorship history for document specialist roles, letting you focus on companies that have actually filed for similar positions rather than speculating about willingness to sponsor. Search by city to narrow results to Seattle, Bellevue, Tacoma, or Everett. Because aerospace, tech, and healthcare employers dominate sponsorship activity in Washington, filtering by those sectors on Migrate Mate surfaces the most relevant openings for document control and records management roles.
Which cities in Washington have the most document specialist sponsorship jobs?
Seattle and Bellevue together account for the highest volume of sponsored document specialist roles in Washington, driven by the technology and healthcare sectors. Everett and Renton are strong markets specifically for aerospace document control positions tied to Boeing operations. Tacoma and the broader South Sound area see sponsorship from defense contractors and healthcare networks. Spokane has a smaller but growing pool of sponsored roles through its regional healthcare and government employers.
Are there state-specific factors that affect document specialist sponsorship in Washington?
Washington's concentration of aerospace manufacturing, cloud technology, and major healthcare systems creates consistent demand for document specialists with industry-specific expertise. Boeing's document control requirements tied to FAA compliance and military contracts mean aerospace document roles often require security clearance eligibility, which international candidates should factor in early. Washington's lack of a state income tax can influence total compensation offers, and Seattle's strong university pipeline through the University of Washington provides employers a familiar pathway for sponsoring recent graduates into document specialist positions.
What is the prevailing wage for sponsored document specialist jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.