Executive Coordinator Visa Sponsorship Jobs in Massachusetts
Executive coordinator visa sponsorship jobs in Massachusetts are concentrated in Greater Boston, where universities, biotech firms, healthcare systems, and financial institutions all rely on senior administrative talent. Employers like Harvard University, Massachusetts General Hospital, and Fidelity Investments have histories of sponsoring international professionals in support and coordination roles.
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Get Access To All JobsINTRODUCTION
Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing.
Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.
Business Operations Executive
Job Description
We are seeking a driven, highly organized, and business-minded Business Operations Executive (BOE) to serve as the operating engine behind two of our Semiconductor Business Units — Atmospheric Solutions and Service. Partnering closely with the Business Unit General Managers, this role runs the management system that keeps the business on track: driving the operating cadence, enforcing execution discipline, making performance transparent, and holding the organization accountable to its commitments. By establishing a disciplined operating system and a trusted view of performance, the BOE enables the Business Unit GM to make faster, better-informed decisions and stay focused on strategy, customers, and growth. This is an outcomes-accountable role: the BOE is measured on the Business Units delivering their committed results, and drives the activities and discipline that make those outcomes happen — closely ensuring the General Managers and their functional partners deliver on what they are accountable and responsible for. The ideal candidate brings strong operational and financial judgment, executive presence, and the ability to influence and drive accountability across a complex, matrixed organization.
What You Will Do:
Drive Business Outcomes & Accountability
- Act as the accountability partner to the Business Unit General Managers — driving delivery of the business outcomes they own: P&L performance, the financial and non-financial commitments in the annual operating plan (AOP), and the multi-year strategic plan.
- Closely ensure the General Managers, and every function that serves the Business Units, build shared clarity around outcomes, responsibilities, and decision points— help teams align on what success looks like and maintain a consistent cadence for reviewing progress through tracked, owned, and measurable actions.
- Relentlessly drive the activities that produce business outcomes — forecast accuracy and demand-signal quality, product quality and delivery performance, design-in wins and bookings, gross margin, and program milestones — surfacing gaps early and driving them to resolution.
- Convert strategy and commitments into measurable objectives and key results (OKRs) with clear owners, and hold the organization accountable to delivering them.
Management System & Operating Cadence
- Own and run the recurring business management system for both Business Units, including (but not limited to) Monthly Business Reviews (MBRs), Quarterly Business Reviews (QBRs), and program and phase-gate reviews.
- Orchestrate the preparation and consolidation of leadership review materials — enforcing quality standards, timelines, and pre-read deadlines.
- Apply consistent standards across both Business Units so that every review meets the same bar for quality and rigor.
Performance Visibility & Insight
- Maintain dashboards and reporting that give leaders clear, data-driven visibility into business performance.
- Establish a consistent measurement system for objectives and key results (OKRs) and track progress against targets.
- Monitor leading indicators to identify risks and trends early — surfacing issues before they become misses.
Execution & Accountability
- Track actions, decisions, and commitments to closure, ensuring every item has a clear owner and due date.
- Coach teams to bring structured problem-solving to every performance gap — a clear problem statement, root cause, and corrective action.
- Escalate risks and barriers promptly, and drive issues and decisions to timely resolution.
Financial Performance & Planning
- Provide objective visibility into revenue, gross margin, and contribution-margin performance, partnering with Finance to ensure accuracy.
- Support the annual operating plan (AOP), strategic planning, and forecasting cycles — helping translate strategy into measurable objectives and disciplined, credible commitments.
- Facilitate Gross Margin program reviews, tracking margin-improvement initiatives through to committed financial benefit.
- Govern the cadence around new-product introduction and design-win programs, tracking milestone achievement, program returns, and delivery commitments.
Cross-Functional Collaboration
- Partner across Operations, Quality, Sales, Finance, IT, and other functions to ensure the Business Units’ requirements are clear, aligned, and delivered.
- Act as a coordination point across teams to drive alignment, accountability, and consistent execution of priorities.
Executive Partnership
- Serve as a trusted partner and extension of the Business Unit General Manager, exercising delegated authority to drive execution and accountability.
- Provide strategic context, align on business priorities, and ensure the management system reflects the reality of the business.
- Role-model the company’s high-performance culture and lead by example.
MINIMUM JOB REQUIREMENTS
- Bachelor’s degree in business, engineering, operations, or a related field.
- 8+ years of progressive experience in business operations, operational excellence, program or project management, finance, or general management, including experience partnering with or supporting senior executives.
- Strong business and financial acumen — comfortable working with P&L, gross margin, forecasting, and operating metrics.
- Demonstrated success running operating cadences or governance processes (business reviews, operating reviews, program reviews) in a complex, matrixed organization.
- Proven ability to lead cross-functional initiatives involving multiple stakeholders and competing priorities, holding others accountable to commitments made.
- Excellent written and verbal communication skills, including preparing executive-level materials.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, SharePoint, and OneDrive.
- Ability to operate independently, exercise sound judgment, and handle confidential information with the highest level of discretion.
PREFERRED QUALIFICATIONS
- Semiconductor, capital equipment, or advanced-manufacturing industry experience.
- Familiarity with new-product introduction (NPI), phase-gate, and sales & operations planning (SIOP) processes.
- Experience with structured problem-solving and continuous-improvement methods.
- MBA or equivalent advanced degree.
COMPENSATION
Base Salary Range: $148,351.35 USD to $200,710.65 USD
Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
This position is also eligible for an annual discretionary bonus.
BENEFITS
At Brooks, we offer the following benefits for this position, subject to applicable eligibility requirements:
- Medical, Dental, Vision and Disability Insurance
- 401(k) Plan
- Exempt employees are provided company paid holidays and Flexible Vacation to enjoy personal time off and incidental sickness.
Have a question about our benefits and compensation package? Your recruiter can share more with you during the hiring process.
WORK LOCATION & FLEXIBILITY
At Brooks, we aim to foster a collaborative and engaging environment while offering flexibility where possible. Work arrangements may include a mix of in-office and remote work, depending on the nature of the role and business needs. Specific expectations will be shared during the interview process.
Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.
Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.
For applicants with disabilities requiring accommodations, don't hesitate to get in touch with talentattraction@brooks.com or call +1 (978) 262-2400 to discuss your needs.
Review EEO Law & EEO Statement.
Brooks Automation participates in E-Verify® to confirm eligibility for employment in the United States. For more details, visit www.dhs.gov/E-Verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
INTRODUCTION
Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing.
Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.
Business Operations Executive
Job Description
We are seeking a driven, highly organized, and business-minded Business Operations Executive (BOE) to serve as the operating engine behind two of our Semiconductor Business Units — Atmospheric Solutions and Service. Partnering closely with the Business Unit General Managers, this role runs the management system that keeps the business on track: driving the operating cadence, enforcing execution discipline, making performance transparent, and holding the organization accountable to its commitments. By establishing a disciplined operating system and a trusted view of performance, the BOE enables the Business Unit GM to make faster, better-informed decisions and stay focused on strategy, customers, and growth. This is an outcomes-accountable role: the BOE is measured on the Business Units delivering their committed results, and drives the activities and discipline that make those outcomes happen — closely ensuring the General Managers and their functional partners deliver on what they are accountable and responsible for. The ideal candidate brings strong operational and financial judgment, executive presence, and the ability to influence and drive accountability across a complex, matrixed organization.
What You Will Do:
Drive Business Outcomes & Accountability
- Act as the accountability partner to the Business Unit General Managers — driving delivery of the business outcomes they own: P&L performance, the financial and non-financial commitments in the annual operating plan (AOP), and the multi-year strategic plan.
- Closely ensure the General Managers, and every function that serves the Business Units, build shared clarity around outcomes, responsibilities, and decision points— help teams align on what success looks like and maintain a consistent cadence for reviewing progress through tracked, owned, and measurable actions.
- Relentlessly drive the activities that produce business outcomes — forecast accuracy and demand-signal quality, product quality and delivery performance, design-in wins and bookings, gross margin, and program milestones — surfacing gaps early and driving them to resolution.
- Convert strategy and commitments into measurable objectives and key results (OKRs) with clear owners, and hold the organization accountable to delivering them.
Management System & Operating Cadence
- Own and run the recurring business management system for both Business Units, including (but not limited to) Monthly Business Reviews (MBRs), Quarterly Business Reviews (QBRs), and program and phase-gate reviews.
- Orchestrate the preparation and consolidation of leadership review materials — enforcing quality standards, timelines, and pre-read deadlines.
- Apply consistent standards across both Business Units so that every review meets the same bar for quality and rigor.
Performance Visibility & Insight
- Maintain dashboards and reporting that give leaders clear, data-driven visibility into business performance.
- Establish a consistent measurement system for objectives and key results (OKRs) and track progress against targets.
- Monitor leading indicators to identify risks and trends early — surfacing issues before they become misses.
Execution & Accountability
- Track actions, decisions, and commitments to closure, ensuring every item has a clear owner and due date.
- Coach teams to bring structured problem-solving to every performance gap — a clear problem statement, root cause, and corrective action.
- Escalate risks and barriers promptly, and drive issues and decisions to timely resolution.
Financial Performance & Planning
- Provide objective visibility into revenue, gross margin, and contribution-margin performance, partnering with Finance to ensure accuracy.
- Support the annual operating plan (AOP), strategic planning, and forecasting cycles — helping translate strategy into measurable objectives and disciplined, credible commitments.
- Facilitate Gross Margin program reviews, tracking margin-improvement initiatives through to committed financial benefit.
- Govern the cadence around new-product introduction and design-win programs, tracking milestone achievement, program returns, and delivery commitments.
Cross-Functional Collaboration
- Partner across Operations, Quality, Sales, Finance, IT, and other functions to ensure the Business Units’ requirements are clear, aligned, and delivered.
- Act as a coordination point across teams to drive alignment, accountability, and consistent execution of priorities.
Executive Partnership
- Serve as a trusted partner and extension of the Business Unit General Manager, exercising delegated authority to drive execution and accountability.
- Provide strategic context, align on business priorities, and ensure the management system reflects the reality of the business.
- Role-model the company’s high-performance culture and lead by example.
MINIMUM JOB REQUIREMENTS
- Bachelor’s degree in business, engineering, operations, or a related field.
- 8+ years of progressive experience in business operations, operational excellence, program or project management, finance, or general management, including experience partnering with or supporting senior executives.
- Strong business and financial acumen — comfortable working with P&L, gross margin, forecasting, and operating metrics.
- Demonstrated success running operating cadences or governance processes (business reviews, operating reviews, program reviews) in a complex, matrixed organization.
- Proven ability to lead cross-functional initiatives involving multiple stakeholders and competing priorities, holding others accountable to commitments made.
- Excellent written and verbal communication skills, including preparing executive-level materials.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, SharePoint, and OneDrive.
- Ability to operate independently, exercise sound judgment, and handle confidential information with the highest level of discretion.
PREFERRED QUALIFICATIONS
- Semiconductor, capital equipment, or advanced-manufacturing industry experience.
- Familiarity with new-product introduction (NPI), phase-gate, and sales & operations planning (SIOP) processes.
- Experience with structured problem-solving and continuous-improvement methods.
- MBA or equivalent advanced degree.
COMPENSATION
Base Salary Range: $148,351.35 USD to $200,710.65 USD
Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
This position is also eligible for an annual discretionary bonus.
BENEFITS
At Brooks, we offer the following benefits for this position, subject to applicable eligibility requirements:
- Medical, Dental, Vision and Disability Insurance
- 401(k) Plan
- Exempt employees are provided company paid holidays and Flexible Vacation to enjoy personal time off and incidental sickness.
Have a question about our benefits and compensation package? Your recruiter can share more with you during the hiring process.
WORK LOCATION & FLEXIBILITY
At Brooks, we aim to foster a collaborative and engaging environment while offering flexibility where possible. Work arrangements may include a mix of in-office and remote work, depending on the nature of the role and business needs. Specific expectations will be shared during the interview process.
Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.
Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.
For applicants with disabilities requiring accommodations, don't hesitate to get in touch with talentattraction@brooks.com or call +1 (978) 262-2400 to discuss your needs.
Review EEO Law & EEO Statement.
Brooks Automation participates in E-Verify® to confirm eligibility for employment in the United States. For more details, visit www.dhs.gov/E-Verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
Executive Coordinator Job Roles in Massachusetts
See all Executive Coordinator Jobs in Massachusetts
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Search Executive Coordinator Jobs in MassachusettsExecutive Coordinator Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for executive coordinators in Massachusetts?
Boston-area employers with active sponsorship histories for administrative and coordination roles include Harvard University, MIT, Massachusetts General Hospital, Brigham and Women's Hospital, Fidelity Investments, and State Street Corporation. Large healthcare networks and academic medical centers tend to file more frequently than smaller firms, given their size and established HR infrastructure for international hires.
Which visa types realistically fit executive coordinator roles in Massachusetts?
Executive coordinator roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa sponsorship is uncommon for this title. The most realistic pathways are F-1 OPT for recent graduates working in a related field, J-1 visa for exchange visitors in eligible categories, and an employer-sponsored green card via the EB-3 category for skilled or unskilled workers once a candidate has an established employment relationship.
Which cities in Massachusetts have the most executive coordinator sponsorship jobs?
Boston and Cambridge account for the greatest concentration of executive coordinator sponsorship activity in Massachusetts, driven by the density of universities, hospitals, and financial services firms in those cities. Worcester has a secondary cluster tied to UMass Medical School and regional healthcare employers. Burlington and Waltham also see activity from corporate headquarters in the technology and life sciences sectors along Route 128.
How to find executive coordinator visa sponsorship jobs in Massachusetts?
Migrate Mate lists executive coordinator roles at Massachusetts employers with verified visa sponsorship histories, letting you search specifically within this state rather than sorting through national postings manually. Filtering by role and location on Migrate Mate surfaces Boston, Cambridge, and Worcester employers whose hiring patterns include international candidates, which saves significant research time compared to general job searches.
Are there state-specific factors that affect executive coordinator sponsorship in Massachusetts?
Massachusetts has an unusually high concentration of research universities, academic medical centers, and nonprofit institutions, all of which are cap-exempt for H-1B purposes. That matters because even when an executive coordinator role does qualify as a specialty occupation, a cap-exempt employer can file at any time of year without entering the annual lottery. This makes institutions like Harvard, MIT, Tufts, and Dana-Farber Cancer Institute more accessible sponsors for international candidates than comparably sized private-sector employers.
What is the prevailing wage for sponsored executive coordinator jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.