Business Administrator Visa Sponsorship Jobs in Pennsylvania
Business administrator visa sponsorship jobs in Pennsylvania span healthcare systems like UPMC and Penn Medicine, financial institutions in Philadelphia, and manufacturing and logistics firms across Pittsburgh and the Lehigh Valley. International candidates with degrees in business administration, management, or a related field can find sponsoring employers across the state's diverse economy.
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Get Access To All JobsINTRODUCTION
Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
Carnegie Mellon's Department of Civil and Environmental Engineering (CEE) is seeking a Senior Business Administrator to manage the department's day-to-day finance, accounting and business operations. Working closely with the Senior Director of Finance & Operations, and acting for them in their absence, you will build budgets and forecasts, lead labor planning and project accounting for a research-intensive department, run the purchase order and effort certification processes, and supervise the department's Administrative Coordinator. This role suits someone who wants to grow into senior academic business leadership.
CORE RESPONSIBILITIES:
Budget, Planning and Reporting
- Prepare budgets, forecasts and exhibits for the University Financial Review; lead monthly variance reviews with the Senior Director.
- Assist the Senior Director in providing decision support to the Department Head and leadership: annual reports, State of the Department, faculty hiring and space scenarios.
- Assist the Senior Director in building and maintaining leadership dashboards on research funding, expenses and staffing (CIT Tableau, Power BI, Excel).
- Build and manage Oracle EPM budgets across all funding sources (operating, gift, endowment, internal and sponsored); produce department roll-up reports.
Research Finance
- Lead labor planning on sponsored awards: labor distribution forecasts and salary planning across PI awards, and monthly account reports and forecasts for faculty, with the Accelerator handling other post-award work.
- Manage project accounting in Oracle: set up and maintain project/task (PTA) structures for department, gift and internal funds; monitor project balances and encumbrances; reconcile project-level activity to department reports.
- Own the department's effort certification process in the new system; the Senior Director certifies.
- Acts as one of CEE's liaisons to the Research Accelerator and attend RAC and College research administration meetings.
- Review and approve proposals and budgets in the Senior Director's absence.
Accounting, Controls and Compliance
- Own the purchase order process: initiate POs for Senior Director approval, clear encumbrances and maintain PO procedures. Approve purchase requests and expense reports in the Senior Director's absence.
- Oversee and approve cost transfers (PDAs, APRs) and journal entries; manage internal awards; analyze AY salary return.
- Approve financial transactions when needed or in absence of Sr Director.
- Reconcile financial statements to project-level reports and correct as needed.
- Manage accounting and reporting for CEE student organizations.
People and HR Operations
- Supervise Administrative Coordinator.
- Serve as CEE's Workday department initiator for regular staff, fixed term staff, research staff and adjunct hiring, may include visa coordination with OIE.
Other duties as required.
QUALIFICATIONS
- Bachelor's degree in accounting, finance or business administration.
- Three to five years of progressive experience in business administration, finance and accounting, preferably at a research university.
- Working knowledge of sponsored research finance and federal rules (Uniform Guidance, 2 CFR 200), including effort reporting.
- Experience building budgets and forecasts across multiple funding sources.
- Advanced Excel; experience with Oracle Financials, Workday and a BI tool such as Tableau or Power BI.
- Excellent written and verbal communication and strong analytical skills.
- A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
PREFERRED QUALIFICATIONS:
- MBA, CPA, CMA or CRA (or progress toward one).
- Experience at CMU or a peer academic department; knowledge of SPARCS and CMU policies.
- Track record of process improvement or automation.
- Experience supervising or leading staff.
REQUIREMENTS
- Successful background check.
JOINING THE CMU TEAM OPENS THE DOOR TO AN ARRAY OF EXCEPTIONAL BENEFITS.
Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
For a comprehensive overview of the benefits available, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LOCATION
Pittsburgh, PA
JOB FUNCTION
Business Administration and Services
POSITION TYPE
Staff – Regular
FULL TIME/PART TIME
Full time
PAY BASIS
Salary
INTRODUCTION
Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
Carnegie Mellon's Department of Civil and Environmental Engineering (CEE) is seeking a Senior Business Administrator to manage the department's day-to-day finance, accounting and business operations. Working closely with the Senior Director of Finance & Operations, and acting for them in their absence, you will build budgets and forecasts, lead labor planning and project accounting for a research-intensive department, run the purchase order and effort certification processes, and supervise the department's Administrative Coordinator. This role suits someone who wants to grow into senior academic business leadership.
CORE RESPONSIBILITIES:
Budget, Planning and Reporting
- Prepare budgets, forecasts and exhibits for the University Financial Review; lead monthly variance reviews with the Senior Director.
- Assist the Senior Director in providing decision support to the Department Head and leadership: annual reports, State of the Department, faculty hiring and space scenarios.
- Assist the Senior Director in building and maintaining leadership dashboards on research funding, expenses and staffing (CIT Tableau, Power BI, Excel).
- Build and manage Oracle EPM budgets across all funding sources (operating, gift, endowment, internal and sponsored); produce department roll-up reports.
Research Finance
- Lead labor planning on sponsored awards: labor distribution forecasts and salary planning across PI awards, and monthly account reports and forecasts for faculty, with the Accelerator handling other post-award work.
- Manage project accounting in Oracle: set up and maintain project/task (PTA) structures for department, gift and internal funds; monitor project balances and encumbrances; reconcile project-level activity to department reports.
- Own the department's effort certification process in the new system; the Senior Director certifies.
- Acts as one of CEE's liaisons to the Research Accelerator and attend RAC and College research administration meetings.
- Review and approve proposals and budgets in the Senior Director's absence.
Accounting, Controls and Compliance
- Own the purchase order process: initiate POs for Senior Director approval, clear encumbrances and maintain PO procedures. Approve purchase requests and expense reports in the Senior Director's absence.
- Oversee and approve cost transfers (PDAs, APRs) and journal entries; manage internal awards; analyze AY salary return.
- Approve financial transactions when needed or in absence of Sr Director.
- Reconcile financial statements to project-level reports and correct as needed.
- Manage accounting and reporting for CEE student organizations.
People and HR Operations
- Supervise Administrative Coordinator.
- Serve as CEE's Workday department initiator for regular staff, fixed term staff, research staff and adjunct hiring, may include visa coordination with OIE.
Other duties as required.
QUALIFICATIONS
- Bachelor's degree in accounting, finance or business administration.
- Three to five years of progressive experience in business administration, finance and accounting, preferably at a research university.
- Working knowledge of sponsored research finance and federal rules (Uniform Guidance, 2 CFR 200), including effort reporting.
- Experience building budgets and forecasts across multiple funding sources.
- Advanced Excel; experience with Oracle Financials, Workday and a BI tool such as Tableau or Power BI.
- Excellent written and verbal communication and strong analytical skills.
- A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
PREFERRED QUALIFICATIONS:
- MBA, CPA, CMA or CRA (or progress toward one).
- Experience at CMU or a peer academic department; knowledge of SPARCS and CMU policies.
- Track record of process improvement or automation.
- Experience supervising or leading staff.
REQUIREMENTS
- Successful background check.
JOINING THE CMU TEAM OPENS THE DOOR TO AN ARRAY OF EXCEPTIONAL BENEFITS.
Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
For a comprehensive overview of the benefits available, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LOCATION
Pittsburgh, PA
JOB FUNCTION
Business Administration and Services
POSITION TYPE
Staff – Regular
FULL TIME/PART TIME
Full time
PAY BASIS
Salary
Business Administrator Job Roles in Pennsylvania
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Search Business Administrator Jobs in PennsylvaniaBusiness Administrator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for business administrators in Pennsylvania?
Pennsylvania's largest visa sponsors for business administrator roles include UPMC, Penn Medicine, Independence Blue Cross, PNC Financial Services, and Comcast in Philadelphia and Pittsburgh. Large manufacturers and logistics firms in the Lehigh Valley and Central PA also file sponsorship petitions. Healthcare systems and financial institutions account for a significant share of H-1B visa filings for administrative and operations roles statewide.
Which visa types realistically fit business administrator roles in Pennsylvania?
H-1B is the most common path, provided the role requires a bachelor's degree in a directly related field such as business administration, management, or finance. EB-2 and EB-3 employment-based green cards are available through PERM labor certification for longer-term sponsorship. F-1 students may work via OPT for up to 12 months post-graduation. H-1B1 visa applies to Chilean and Singaporean nationals in qualifying specialty occupations.
Which cities in Pennsylvania have the most business administrator sponsorship jobs?
Philadelphia leads the state for business administrator sponsorship, driven by its concentration of health systems, financial services firms, and corporate headquarters. Pittsburgh follows, with UPMC, PNC, and technology employers filing actively. Harrisburg attracts sponsorship through state government contractors and healthcare administration. The Lehigh Valley, anchored by Air Products, St. Luke's Health Network, and logistics firms, is a growing market for administrative roles.
How to find business administrator visa sponsorship jobs in Pennsylvania?
Migrate Mate lists Pennsylvania employers with verified H-1B and employment-based sponsorship history for business administrator roles, searchable by city and industry. Because sponsorship is employer-driven, targeting companies with an active filing history in administrative and operations functions improves your odds significantly. Migrate Mate surfaces that filing history directly, so you can focus your applications on employers already familiar with the sponsorship process for roles like yours.
Are there state-specific factors that affect business administrator sponsorship in Pennsylvania?
Pennsylvania's large university network, including Penn State, Temple, Drexel, and Carnegie Mellon, produces a steady pipeline of international graduates in business who seek OPT and H-1B sponsorship. The state's healthcare sector is unusually large relative to its size, meaning health system administrative roles represent a disproportionate share of sponsorship activity. Philadelphia's status as a major corporate hub also means multi-national employers with established immigration programs are more accessible here than in many comparable states.
What is the prevailing wage for sponsored business administrator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.