Clinical Operations Coordinator Jobs in USA with Visa Sponsorship
Clinical Operations Coordinators manage clinical trial logistics, site coordination, and regulatory compliance, roles that consistently qualify as specialty occupations under H-1B visa and E-3 visas. Employers across academic medical centers, CROs, and biopharma companies sponsor these positions, particularly for candidates with life sciences degrees and trial coordination experience.
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Get Access To All JobsINTRODUCTION
We’re currently searching for a Clinical Systems and Operations Coordinator to join our Schiffert Health Center team in Blacksburg, VA, to support the Health and Wellness programs of Student Affairs. So, if you are interested in providing support for clinical systems, this could be the job for you!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE:
1) You’ll be joining the Schiffert Health Center team; a department centered on the health and well-being of our student population by caring for them in their times of illness or injuries.
2) You’ll be reporting to the Assistant Director of Clinical Systems and Administrative Operations in a regular twelve-month, 100% administrative professional appointment.
3) You’ll provide day-to-day operational support for clinical information systems, workflow coordination, project implementation, data reporting and analytics, student experiential programs, organizational communications, and strategic initiatives across Schiffert Health Center and Thomas E. Cook Counseling Center.
4) You'll play a key role in collecting, analyzing, and reporting operational and clinical data to support compliance, performance monitoring, decision-making, and continuous improvement initiatives.
5) You'll serve as the primary operational resource for Electronic Medical Record (EMR) systems, clinical application support, data collection, report development, dashboard maintenance, and data quality monitoring, workflow documentation, immunization compliance communication, student program coordination, website content management, project implementation, and end-user support.
6) You'll collaborate with Health Information Management, clinical and administrative departments, academic partners, Information Technology, and software vendors to ensure effective system operations, timely communication, successful program administration, and implementation of operational initiatives.
7) You’ll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
8) You’ll be offered a base compensation package between $55,000 - $65,000, along with a comprehensive benefits package which includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:
1) THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
3) THE TEAM: Schiffert Health Center’s mission is to ensure the delivery of high-quality, accessible, cost-effective, and culturally competent medical care and health promotion for Virginia Tech students.
BASIC QUALIFICATIONS
- Bachelor's degree in Business Administration, Healthcare Administration, Information Systems, Public Health, or a related field, or equivalent combination of education and experience.
- Experience supporting business systems, clinical information systems, or Electronic Medical Record (EMR) systems.
- Experience coordinating projects or operational initiatives.
- Experience analyzing data and preparing reports or dashboards.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple priorities while working collaboratively with diverse stakeholders.
PREFERRED QUALIFICATIONS
- Experience working with Electronic Medical Record (EMR) systems.
- Experience in higher education, healthcare, or student health services.
- Experience with project coordination or project management methodologies.
- Experience supporting Health Information Management or immunization compliance processes.
- Experience creating reports and dashboards using Microsoft Power BI, Tableau, SQL, or similar reporting tools.
- Knowledge of healthcare workflow analysis, business process improvement, and system implementation.
- Experience working with Microsoft 365, Teams, SharePoint, and other collaboration platforms.
- Knowledge of HIPAA, healthcare privacy regulations, and data governance.
OVERTIME STATUS
Exempt: Not eligible for overtime
APPOINTMENT TYPE
Regular
WORK SCHEDULE
Monday - Friday 8:00 am - 5:00 pm
SALARY INFORMATION
55,000 - 65,000
HOURS PER WEEK
40
REVIEW DATE
11/09/2026
ADDITIONAL INFORMATION
The successful candidate will be required to have a criminal conviction check.
ABOUT VIRGINIA TECH
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the Office for Civil Rights Compliance and Prevention Education at 540-231-2010 or Virginia Tech, 220 Gilbert Street, Suite 5200, Blacksburg, VA 24061.
If you are an individual with a disability and desire an accommodation, please contact Tanya Young at tanyapy4@vt.edu during regular business hours at least 10 business days prior to the event.
INTRODUCTION
We’re currently searching for a Clinical Systems and Operations Coordinator to join our Schiffert Health Center team in Blacksburg, VA, to support the Health and Wellness programs of Student Affairs. So, if you are interested in providing support for clinical systems, this could be the job for you!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE:
1) You’ll be joining the Schiffert Health Center team; a department centered on the health and well-being of our student population by caring for them in their times of illness or injuries.
2) You’ll be reporting to the Assistant Director of Clinical Systems and Administrative Operations in a regular twelve-month, 100% administrative professional appointment.
3) You’ll provide day-to-day operational support for clinical information systems, workflow coordination, project implementation, data reporting and analytics, student experiential programs, organizational communications, and strategic initiatives across Schiffert Health Center and Thomas E. Cook Counseling Center.
4) You'll play a key role in collecting, analyzing, and reporting operational and clinical data to support compliance, performance monitoring, decision-making, and continuous improvement initiatives.
5) You'll serve as the primary operational resource for Electronic Medical Record (EMR) systems, clinical application support, data collection, report development, dashboard maintenance, and data quality monitoring, workflow documentation, immunization compliance communication, student program coordination, website content management, project implementation, and end-user support.
6) You'll collaborate with Health Information Management, clinical and administrative departments, academic partners, Information Technology, and software vendors to ensure effective system operations, timely communication, successful program administration, and implementation of operational initiatives.
7) You’ll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
8) You’ll be offered a base compensation package between $55,000 - $65,000, along with a comprehensive benefits package which includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:
1) THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
3) THE TEAM: Schiffert Health Center’s mission is to ensure the delivery of high-quality, accessible, cost-effective, and culturally competent medical care and health promotion for Virginia Tech students.
BASIC QUALIFICATIONS
- Bachelor's degree in Business Administration, Healthcare Administration, Information Systems, Public Health, or a related field, or equivalent combination of education and experience.
- Experience supporting business systems, clinical information systems, or Electronic Medical Record (EMR) systems.
- Experience coordinating projects or operational initiatives.
- Experience analyzing data and preparing reports or dashboards.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple priorities while working collaboratively with diverse stakeholders.
PREFERRED QUALIFICATIONS
- Experience working with Electronic Medical Record (EMR) systems.
- Experience in higher education, healthcare, or student health services.
- Experience with project coordination or project management methodologies.
- Experience supporting Health Information Management or immunization compliance processes.
- Experience creating reports and dashboards using Microsoft Power BI, Tableau, SQL, or similar reporting tools.
- Knowledge of healthcare workflow analysis, business process improvement, and system implementation.
- Experience working with Microsoft 365, Teams, SharePoint, and other collaboration platforms.
- Knowledge of HIPAA, healthcare privacy regulations, and data governance.
OVERTIME STATUS
Exempt: Not eligible for overtime
APPOINTMENT TYPE
Regular
WORK SCHEDULE
Monday - Friday 8:00 am - 5:00 pm
SALARY INFORMATION
55,000 - 65,000
HOURS PER WEEK
40
REVIEW DATE
11/09/2026
ADDITIONAL INFORMATION
The successful candidate will be required to have a criminal conviction check.
ABOUT VIRGINIA TECH
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the Office for Civil Rights Compliance and Prevention Education at 540-231-2010 or Virginia Tech, 220 Gilbert Street, Suite 5200, Blacksburg, VA 24061.
If you are an individual with a disability and desire an accommodation, please contact Tanya Young at tanyapy4@vt.edu during regular business hours at least 10 business days prior to the event.
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Sign up for free to unlock all listings, filter by visa type, and get alerts for new Clinical Operations Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Clinical Operations Coordinator
Target CROs and biopharma companies first
Contract research organizations like ICON, Syneos, and Parexel sponsor clinical ops roles at high volume. They hire internationally trained coordinators regularly and have established immigration infrastructure, making sponsorship conversations significantly more straightforward than with smaller employers.
Align your degree to the role explicitly
H-1B specialty occupation requires a directly related bachelor's degree. A degree in clinical research, public health, nursing, or life sciences strengthens your petition. Employers need to document the connection between your field of study and the coordinator role itself.
Highlight GCP certification and ICH guidelines knowledge
Good Clinical Practice certification signals to both employers and USCIS that your qualifications meet industry standards. It differentiates you in the applicant pool and supports the specialty occupation argument by demonstrating specialized, regulated knowledge beyond a generalist background.
Ask about sponsorship timing before the offer stage
Clinical ops roles often have urgent start timelines tied to trial phases. Raise visa needs early so hiring managers can loop in HR and legal counsel before an offer is extended, avoiding delays that could cause you to miss a trial startup window.
Understand cap-exempt employer options
Hospitals, academic medical centers, and nonprofit research institutions are often H-1B cap-exempt, meaning they can file outside the annual lottery. If you miss the H-1B cap, these employers can hire you year-round without waiting for the next registration period.
Document your trial coordination experience in detail
USCIS scrutinizes clinical operations roles during adjudication. Offer letters and support letters should specify protocol management, IRB submissions, site monitoring, and data integrity responsibilities, not just a generic job title, to clearly establish specialty occupation eligibility.
Frequently Asked Questions
Does a Clinical Operations Coordinator role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases, provided the employer requires a bachelor's degree or higher in a specific field such as clinical research, life sciences, nursing, or public health. USCIS looks at whether the degree requirement is a genuine industry standard for the role. Coordinators at academic medical centers and established CROs tend to have stronger petitions because their job descriptions are more clearly degree-dependent and well-documented in industry hiring norms.
What visa types are most commonly used to sponsor Clinical Operations Coordinators?
H-1B visa is the most common pathway, covering coordinators employed by private biopharma companies, CROs, and hospitals. Australian citizens can use the E-3 visa, which has no lottery and significantly shorter wait times. TN visas are available to Canadian and Mexican nationals if the role maps to an eligible TN occupation category. Cap-exempt employers, including many academic medical centers, can file H-1B visa petitions year-round outside the annual lottery.
How competitive is H-1B sponsorship for this role, and what affects approval odds?
Approval rates for clinical operations roles are generally solid when the specialty occupation case is well-documented. The main risk is an RFE arguing the position doesn't require a specific degree. Coordinators with clearly specialized responsibilities, such as IRB management, protocol deviation tracking, or IND submissions, have stronger cases than those in generalist administrative support roles. Petitions filed by large employers with established immigration counsel tend to have fewer issues.
Do I need a specific degree, or will any bachelor's degree qualify?
A degree directly related to clinical research, biology, public health, nursing, or a related life science is strongly preferred. USCIS may challenge a petition if your degree is in an unrelated field, such as business or communications, even if you have years of relevant experience. If your degree doesn't match, some employers will use the three-for-one experience substitution rule, where three years of qualifying work experience replaces one year of college education.
Where can I find Clinical Operations Coordinator jobs that offer visa sponsorship?
Migrate Mate is built specifically for international job seekers and filters roles by sponsorship availability, so you're not wasting time on postings that won't support your visa. Many clinical ops roles with sponsorship are at CROs, biopharma companies, and academic hospital systems. Browsing by employer type on Migrate Mate can help you identify organizations with active immigration programs before you apply.
What is the prevailing wage requirement for sponsored Clinical Operations Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.