Office Operations Manager Jobs in USA with Visa Sponsorship
Office Operations Managers can qualify for H-1B or E-3 visa sponsorship when the role requires a bachelor's degree in business administration, management, or a related field. Employers in corporate services, healthcare, and tech regularly sponsor this title, though specialty occupation approval depends heavily on how the position is defined. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsYou Belong Here.
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
FTE: 1.0
Shift: Day
Schedule: Mon-Fri
This is an in-person role in Tacoma, WA, and will be in the office 5 days a week.
Candidates must be currently based in the area to be considered.
Position Summary
The Executive Office Operations Manager is responsible for the streamlining and elevating daily operations, systems, and standards that support the Corporate Executive Office and Executive Administrative Services. The role ensures that executive workflows, communications, calendaring, and administrative processes are efficient, consistent, and aligned with department and/or organizational priorities. This leader oversees Executive Assistants (EAs), manages and drives continuous process improvement in the enterprise wide executive administrative services. This role strengthens the effectiveness, consistency, and operational rhythm of the Executive Corporate Office by ensuring seamless coordination, high quality administrative support, and disciplined follow through on department priorities. This role partners closely with the Chief of Staff and President’s Executive Assistant, and the broader administrative team to create a well run, well supported corporate executive environment.
Essential Functions
-
System Executive Office Leadership & Operations:
Provide day-to-day operational leadership for the System Executive Office in partnership with the Chief of Staff, ensuring high-quality executive support, efficient workflows, and alignment with organizational priorities.
-
Executive Administrative Team Management:
Lead, coach, and develop the Executive Assistant team by setting clear performance expectations, aligning workloads, strengthening communication, and ensuring consistent, high-quality administrative support across executives.
-
Executive Calendar, Planning, & Executive Office Business Rhythm Oversight:
Maintain oversight of executive and corporate calendars, conduct regular calendar audits, coordinate executive scheduling and briefings, and ensure effective planning and follow-through on annual business rhythms, priorities, and commitments.
-
Standards, Systems, & Administrative Excellence:
Establish and enforce enterprise-wide standards for executive support, communication protocols, and administrative excellence, ensuring consistency, accuracy, and reliability across executive operations.
-
Enterprise Executive Administrative Services Development:
Design and lead a structured, best in class system executive administrative services function, including executive onboarding processes, service models, tools, templates, and enterprise coordination.
Requirements
- 10+ years supporting C suite executives
- At least 5+ years supervisory experience
- 3+ years of performance metrics, process improvement or lean techniques experience
- Bachelor’s degree required, MBA preferred
- PMP certification preferred
- Proven experience in executive and corporate office operations, administrative leadership, or Chief of Staff–adjacent roles.
- Very strong organizational, communication, and project management skills.
- Demonstrated ability to lead administrative teams and implement standardized processes.
- High level of discretion, judgment, and professionalism.
- Ability to manage multiple priorities in a fast-paced, high-visibility environment.
Why MultiCare?
- Rooted in the local community – Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years
- Growth and education – Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future
- Well-being and support – Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life
- Living our values – Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other
- Belonging for all – Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued
- Pacific Northwest lifestyle – Work and live where natural beauty, adventure and strong community connections are part of everyday life
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $100,547.00 - $144,685.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.
Associated benefit information can be viewed here.
You Belong Here.
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
FTE: 1.0
Shift: Day
Schedule: Mon-Fri
This is an in-person role in Tacoma, WA, and will be in the office 5 days a week.
Candidates must be currently based in the area to be considered.
Position Summary
The Executive Office Operations Manager is responsible for the streamlining and elevating daily operations, systems, and standards that support the Corporate Executive Office and Executive Administrative Services. The role ensures that executive workflows, communications, calendaring, and administrative processes are efficient, consistent, and aligned with department and/or organizational priorities. This leader oversees Executive Assistants (EAs), manages and drives continuous process improvement in the enterprise wide executive administrative services. This role strengthens the effectiveness, consistency, and operational rhythm of the Executive Corporate Office by ensuring seamless coordination, high quality administrative support, and disciplined follow through on department priorities. This role partners closely with the Chief of Staff and President’s Executive Assistant, and the broader administrative team to create a well run, well supported corporate executive environment.
Essential Functions
-
System Executive Office Leadership & Operations:
Provide day-to-day operational leadership for the System Executive Office in partnership with the Chief of Staff, ensuring high-quality executive support, efficient workflows, and alignment with organizational priorities.
-
Executive Administrative Team Management:
Lead, coach, and develop the Executive Assistant team by setting clear performance expectations, aligning workloads, strengthening communication, and ensuring consistent, high-quality administrative support across executives.
-
Executive Calendar, Planning, & Executive Office Business Rhythm Oversight:
Maintain oversight of executive and corporate calendars, conduct regular calendar audits, coordinate executive scheduling and briefings, and ensure effective planning and follow-through on annual business rhythms, priorities, and commitments.
-
Standards, Systems, & Administrative Excellence:
Establish and enforce enterprise-wide standards for executive support, communication protocols, and administrative excellence, ensuring consistency, accuracy, and reliability across executive operations.
-
Enterprise Executive Administrative Services Development:
Design and lead a structured, best in class system executive administrative services function, including executive onboarding processes, service models, tools, templates, and enterprise coordination.
Requirements
- 10+ years supporting C suite executives
- At least 5+ years supervisory experience
- 3+ years of performance metrics, process improvement or lean techniques experience
- Bachelor’s degree required, MBA preferred
- PMP certification preferred
- Proven experience in executive and corporate office operations, administrative leadership, or Chief of Staff–adjacent roles.
- Very strong organizational, communication, and project management skills.
- Demonstrated ability to lead administrative teams and implement standardized processes.
- High level of discretion, judgment, and professionalism.
- Ability to manage multiple priorities in a fast-paced, high-visibility environment.
Why MultiCare?
- Rooted in the local community – Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years
- Growth and education – Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future
- Well-being and support – Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life
- Living our values – Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other
- Belonging for all – Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued
- Pacific Northwest lifestyle – Work and live where natural beauty, adventure and strong community connections are part of everyday life
Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $100,547.00 - $144,685.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.
Associated benefit information can be viewed here.
How to Get Visa Sponsorship as an Office Operations Manager
Frame the role as requiring specialized business knowledge
H-1B approval for Office Operations Manager hinges on demonstrating the position requires at minimum a bachelor's degree in a specific field. Job duties involving financial oversight, vendor contracts, or compliance analysis strengthen this argument considerably.
Target employers with a history of sponsoring this title
Large healthcare systems, technology companies, and professional services firms sponsor Office Operations Manager roles most consistently. Employers with dedicated HR infrastructure are far more likely to absorb the legal and filing costs involved in sponsorship.
Highlight degree-to-role alignment in your application
A business administration, operations management, or organizational behavior degree maps directly to this title. If your degree is in an adjacent field, document how your coursework and experience connect specifically to operations management responsibilities.
Understand that job title alone does not guarantee H-1B eligibility
USCIS evaluates the actual duties, not just the job title. Office Operations Manager roles with purely administrative or generalist responsibilities face higher RFE rates. Roles with budget authority, compliance functions, or multi-department coordination are better positioned.
Get the job description right before your employer files
Work with your employer to ensure the job description reflects specialized duties that require a degree. Vague descriptions like 'oversee office functions' invite requests for evidence. Specific language around systems management, policy development, or operational strategy is more defensible.
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Get Access To All JobsFrequently Asked Questions
Does an Office Operations Manager qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS requires that a bachelor's degree in a specific field be a normal minimum for the position. Office Operations Manager roles with budget management, compliance oversight, or cross-functional coordination tend to qualify. Roles with primarily clerical or generalist duties face higher scrutiny and RFE rates.
What degree do I need for an employer to sponsor an Office Operations Manager visa?
A bachelor's degree in business administration, operations management, management information systems, or organizational behavior is most directly relevant. Degrees in finance, human resources, or supply chain management can also support a sponsorship case if the job duties align. A general liberal arts degree without a clear connection to operations management is harder to defend at the H-1B stage.
How do I find employers willing to sponsor an Office Operations Manager role?
Migrate Mate is the most direct way to find Office Operations Manager positions from employers open to visa sponsorship. Beyond that, focus your search on large healthcare organizations, enterprise technology companies, and professional services firms, which have established immigration programs and are accustomed to sponsoring management-level roles.
What are the most common reasons H-1B petitions get denied for this job title?
The most frequent denial reason is that USCIS determines the position does not meet the specialty occupation threshold, usually because the job description is too broad or does not establish that a degree in a specific field is required. A second common issue is insufficient documentation that the applicant's degree matches the role. Strong offer letters, detailed duty descriptions, and expert opinion letters can help address both.
Can I transfer my H-1B to a new employer if I'm already working as an Office Operations Manager?
Yes. H-1B portability allows you to begin working for a new employer once they file an H-1B transfer petition, without waiting for approval, as long as your current H-1B was approved and you've maintained valid status. The new employer must file their own petition, and the specialty occupation analysis applies fresh to their specific version of the role.
What is the prevailing wage requirement for sponsored Office Operations Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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