Payroll Clerk Jobs in USA with Visa Sponsorship
Payroll clerks can qualify for H-1B visa sponsorship when the role requires specialized knowledge of U.S. tax regulations, payroll systems, or compliance frameworks. Most positions need a bachelor's degree in accounting, business, or finance. Multi-location companies and healthcare organizations frequently sponsor international candidates for senior payroll coordinator roles. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsSUPERVISING PAYROLL CLERK SY 2026-27 (NBOE)
JobID: 2728
Position Type:
Non Instructional - All Titles/Supervising Payroll Clerk
Date Posted:
9/11/2026
Location:
Payroll - 303
NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
SUPERVISING PAYROLL CLERK
Office of Payroll
(Pending availability of funds and Board of Education approval)
The Superintendent invites qualified and interested persons to apply for the position of Supervising Payroll Clerk within the Office of Payroll.
This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.
DEFINITION: Under the direction of a higher level supervisory official in a state department, institution or agency, of less than 500 employees, or a local jurisdiction, plans, directs and supervises the overall work involved with payroll or payroll/personnel functions, for an organization; or, in a department or agency of more than 1500 employees under the general supervision of a Supervisor of Personnel Records and Payroll Processing I or II, supervises the work of a major functional unit involved in payroll preparation or payroll/personnel functions. Supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
QUALIFICATIONS AND REQUIREMENTS
- Three (3) years of experience in work involving payroll processing or payroll and personnel work.
- Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.
BASIC FUNCTIONS AND RESPONSIBILITIES
- Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
- Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
- Provides assistance in the completion of forms.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Supervises and/or computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations.
- Assists in developing procedures and routines for the payroll or payroll and personnel work of the unit in accordance with established regulations; makes revisions in operating methods as may be required.
- Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
- Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
- Participates in resolving problems.
- Processes or supervises the processing of pension membership applications, beneficiary changes, retirement, loan applications, and insurance applications and changes.
- Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
- Consults with representatives of the Department of the Treasury or other outside agencies to exchange information and discuss problems related to payroll rules and standards.
- Provides recommendations in the development of new and revised personnel and/or payroll policies and procedures.
- Trains new employees to perform the work of the unit.
- Compiles data and information on payroll matters.
- Interprets and applies new or revised payroll and personnel regulations.
- Receives and responds to inquiries.
- Calculates salaries, deductions, and related items.
- Completes requests for wage and separation information.
- Prepares correspondence and reports.
- Supervises staff who assist and provides assistance to employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Will be required to work with and maintain a computer terminal and/or word processing equipment.
- Keeps abreast of changes in rules and regulations.
- Operates various office machines such as adding machines, calculating machines, and copying machines.
- Supervises the establishment and maintenance of the records and files.
- Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Perform other duties and tasks assigned by supervisor.
KNOWLEDGE AND ABILITIES
- Knowledge of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Knowledge of office methods, practices, routines, and equipment.
- Knowledge of payroll procedures.
- Knowledge of the methods used to calculate deductions and salary adjustments.
- Ability to process and supervise the processing of personnel forms.
- Ability to provide assignments and instructions to Payroll Clerks and other clerical employees of the unit and supervise the performance of their work.
- Ability to prepare and supervise the preparation of payrolls.
- Ability to perform arithmetic calculations.
- Ability to prepare reports and correspondence.
- Ability to read and interpret regulations and apply them to specific situations.
- Ability to compile data and other information.
- Ability to supervise adjustments to payroll deductions.
- Ability to supervise the calculation of payroll deductions for retirement, withholding taxes, the purchase of United States Savings Bonds, and health insurance.
- Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
REPORTS TO: Director of Payroll
SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION
- Salary: $63,623 - 79,620*
- Employment Period: Twelve (12) Months
- Union Affiliation: Local 32
Pending salary negotiations
In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees. For details, please go to https://nboehrs.com/
Newark Board of Education only accepts electronic applications.
OPENING AND CLOSING DATE
Opening Date: September 11, 2026
Closing Date: September 25, 2026 or until filled
THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
SUPERVISING PAYROLL CLERK SY 2026-27 (NBOE)
JobID: 2728
Position Type:
Non Instructional - All Titles/Supervising Payroll Clerk
Date Posted:
9/11/2026
Location:
Payroll - 303
NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEÓN, SUPERINTENDENT
SUPERVISING PAYROLL CLERK
Office of Payroll
(Pending availability of funds and Board of Education approval)
The Superintendent invites qualified and interested persons to apply for the position of Supervising Payroll Clerk within the Office of Payroll.
This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.
DEFINITION: Under the direction of a higher level supervisory official in a state department, institution or agency, of less than 500 employees, or a local jurisdiction, plans, directs and supervises the overall work involved with payroll or payroll/personnel functions, for an organization; or, in a department or agency of more than 1500 employees under the general supervision of a Supervisor of Personnel Records and Payroll Processing I or II, supervises the work of a major functional unit involved in payroll preparation or payroll/personnel functions. Supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
QUALIFICATIONS AND REQUIREMENTS
- Three (3) years of experience in work involving payroll processing or payroll and personnel work.
- Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.
BASIC FUNCTIONS AND RESPONSIBILITIES
- Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
- Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
- Provides assistance in the completion of forms.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Supervises and/or computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations.
- Assists in developing procedures and routines for the payroll or payroll and personnel work of the unit in accordance with established regulations; makes revisions in operating methods as may be required.
- Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
- Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
- Participates in resolving problems.
- Processes or supervises the processing of pension membership applications, beneficiary changes, retirement, loan applications, and insurance applications and changes.
- Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
- Consults with representatives of the Department of the Treasury or other outside agencies to exchange information and discuss problems related to payroll rules and standards.
- Provides recommendations in the development of new and revised personnel and/or payroll policies and procedures.
- Trains new employees to perform the work of the unit.
- Compiles data and information on payroll matters.
- Interprets and applies new or revised payroll and personnel regulations.
- Receives and responds to inquiries.
- Calculates salaries, deductions, and related items.
- Completes requests for wage and separation information.
- Prepares correspondence and reports.
- Supervises staff who assist and provides assistance to employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Will be required to work with and maintain a computer terminal and/or word processing equipment.
- Keeps abreast of changes in rules and regulations.
- Operates various office machines such as adding machines, calculating machines, and copying machines.
- Supervises the establishment and maintenance of the records and files.
- Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Perform other duties and tasks assigned by supervisor.
KNOWLEDGE AND ABILITIES
- Knowledge of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Knowledge of office methods, practices, routines, and equipment.
- Knowledge of payroll procedures.
- Knowledge of the methods used to calculate deductions and salary adjustments.
- Ability to process and supervise the processing of personnel forms.
- Ability to provide assignments and instructions to Payroll Clerks and other clerical employees of the unit and supervise the performance of their work.
- Ability to prepare and supervise the preparation of payrolls.
- Ability to perform arithmetic calculations.
- Ability to prepare reports and correspondence.
- Ability to read and interpret regulations and apply them to specific situations.
- Ability to compile data and other information.
- Ability to supervise adjustments to payroll deductions.
- Ability to supervise the calculation of payroll deductions for retirement, withholding taxes, the purchase of United States Savings Bonds, and health insurance.
- Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
REPORTS TO: Director of Payroll
SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION
- Salary: $63,623 - 79,620*
- Employment Period: Twelve (12) Months
- Union Affiliation: Local 32
Pending salary negotiations
In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees. For details, please go to https://nboehrs.com/
Newark Board of Education only accepts electronic applications.
OPENING AND CLOSING DATE
Opening Date: September 11, 2026
Closing Date: September 25, 2026 or until filled
THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
See all 31+ Payroll Clerk Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Payroll Clerk roles.
Get Access To All JobsTips for Finding Payroll Clerk Jobs
Target roles requiring specialized payroll software expertise
Positions involving SAP, Workday, or ADP implementation often qualify more easily for visa sponsorship than basic data entry roles.
Emphasize compliance and regulatory knowledge
Highlight experience with multi-state payroll, union contracts, or international tax requirements to strengthen your specialty occupation case.
Focus on companies with complex payroll needs
Healthcare systems, construction firms, and multi-location retailers have intricate payroll requirements that justify specialized knowledge claims.
Position yourself as a payroll systems analyst
Frame your role around system optimization, process improvement, and compliance analysis rather than routine transaction processing tasks.
Document your degree relevance clearly
Connect your accounting or business degree directly to payroll compliance, tax regulations, and financial reporting responsibilities in your petition.
Consider payroll manager track positions
Senior coordinator or analyst roles with supervisory duties and strategic planning components have stronger visa approval prospects.
Frequently Asked Questions
Do payroll clerk positions qualify for H-1B visa sponsorship?
Payroll clerk positions can qualify for H-1B visa sponsorship when they require specialized knowledge of complex payroll systems, multi-state compliance, or advanced financial reporting. Basic data entry roles typically don't meet the specialty occupation standard, but positions involving system implementation, compliance analysis, or supervisory responsibilities often qualify.
What degree do I need for payroll clerk visa sponsorship?
Most sponsored payroll positions require a bachelor's degree in accounting, business administration, finance, or human resources. The degree must directly relate to the job duties. Some employers may accept equivalent work experience using the three-for-one rule, where three years of experience substitutes for one year of education.
Which companies are most likely to sponsor payroll clerks?
Healthcare systems, construction companies, and multi-location retailers frequently sponsor payroll professionals due to complex compliance requirements. Companies with union workforces, international operations, or multiple state locations have stronger justifications for specialty payroll knowledge and are more likely to sponsor visas.
How can I strengthen my H-1B case as a payroll clerk?
Emphasize specialized software expertise (SAP, Workday, ADP), multi-state tax compliance experience, and process improvement responsibilities. Focus on analytical duties like variance reporting, compliance auditing, and system optimization rather than routine transaction processing. Highlight any supervisory or training responsibilities in your role description.
How to find Payroll Clerk jobs with visa sponsorship?
To find Payroll Clerk jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on medium to large corporations, accounting firms, and healthcare organizations that frequently sponsor H-1B, TN visa, or other work visas for payroll positions. These employers typically need skilled professionals to handle complex payroll systems and compliance requirements.
What's the approval rate for payroll clerk H-1B petitions?
USCIS doesn't publish role-specific approval rates, but administrative positions face higher scrutiny than traditional specialty occupations. Success depends on demonstrating the position requires specialized knowledge beyond basic payroll processing. Well-documented cases emphasizing compliance expertise and system specialization have better approval prospects than generic clerk roles.
What is the prevailing wage requirement for sponsored Payroll Clerk jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.