Wedding Coordinator Jobs
Wedding Coordinator jobs are open across hotels, event venues, resorts, and wedding planning agencies, at every level from assistant coordinator to senior event director, with specializations in full-service planning, day-of coordination, and destination weddings. Find a role that fits below and apply directly.
Find Wedding Coordinator JobsOverview
Showing 5 of 24+ Wedding Coordinator jobs
Department: Catering & Events
Reports To: Director of Catering & Events
- Provide administrative support to the Catering & Events Department.
- Manage department calendars, appointments, and meeting schedules.
- Assign leads, reports, and correspondence.
- Distribute event orders for Catering & Events to correct departments
- Maintain accurate client files, event documentation, and database records.
- Assist with invoices, deposits, billing follow-up, and payment tracking.
- Coordinate interdepartmental communication between Sales, Catering, Banquets, Culinary, Front Office, and Accounting teams.
- Answer phone calls, respond to email inquiries, and provide exceptional customer service.
- Maintain office organization and support departmental projects as assigned.
- Serve as a primary point of contact for wedding clients throughout the planning process.
- Conduct venue tours and assist couples with wedding planning consultations.
- Coordinate menu tastings, timeline development, room layouts, and event logistics.
- Prepare and distribute event orders and wedding timelines to operational teams.
- Facilitate communication between clients, vendors, and hotel departments.
- Attend wedding rehearsals and wedding events as needed.
- Ensure all event details are confirmed and communicated accurately before execution.
- Assist with ceremony, reception, and related wedding event setup coordination.
- Address client requests and resolve issues promptly to ensure a memorable guest experience.
- Associate's degree preferred; equivalent work experience considered.
- Minimum 1-2 years of administrative, hospitality, catering, event planning, or wedding coordination experience preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to manage multiple deadlines and priorities simultaneously.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience with PEP, Delphi,Sertifi, CRM systems, or event management software preferred.
- Professional presentation and customer service skills.
- Ability to work flexible hours, including evenings, weekends, and holidays as business demands require.
- Exceptional attention to detail.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and collaboratively.
- Positive and professional attitude.
- Strong interpersonal skills with the ability to build relationships with clients, vendors, and team members.
- Passion for hospitality and creating memorable experiences.
- Competitive compensation
- Hilton travel benefits
- Medical, dental, and vision insurance
- Paid time off
- Career growth and development opportunities
- Employee discounts and team member recognition programs
Department: Catering & Events
Reports To: Director of Catering & Events
- Provide administrative support to the Catering & Events Department.
- Manage department calendars, appointments, and meeting schedules.
- Assign leads, reports, and correspondence.
- Distribute event orders for Catering & Events to correct departments
- Maintain accurate client files, event documentation, and database records.
- Assist with invoices, deposits, billing follow-up, and payment tracking.
- Coordinate interdepartmental communication between Sales, Catering, Banquets, Culinary, Front Office, and Accounting teams.
- Answer phone calls, respond to email inquiries, and provide exceptional customer service.
- Maintain office organization and support departmental projects as assigned.
- Serve as a primary point of contact for wedding clients throughout the planning process.
- Conduct venue tours and assist couples with wedding planning consultations.
- Coordinate menu tastings, timeline development, room layouts, and event logistics.
- Prepare and distribute event orders and wedding timelines to operational teams.
- Facilitate communication between clients, vendors, and hotel departments.
- Attend wedding rehearsals and wedding events as needed.
- Ensure all event details are confirmed and communicated accurately before execution.
- Assist with ceremony, reception, and related wedding event setup coordination.
- Address client requests and resolve issues promptly to ensure a memorable guest experience.
- Associate's degree preferred; equivalent work experience considered.
- Minimum 1-2 years of administrative, hospitality, catering, event planning, or wedding coordination experience preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to manage multiple deadlines and priorities simultaneously.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience with PEP, Delphi,Sertifi, CRM systems, or event management software preferred.
- Professional presentation and customer service skills.
- Ability to work flexible hours, including evenings, weekends, and holidays as business demands require.
- Exceptional attention to detail.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and collaboratively.
- Positive and professional attitude.
- Strong interpersonal skills with the ability to build relationships with clients, vendors, and team members.
- Passion for hospitality and creating memorable experiences.
- Competitive compensation
- Hilton travel benefits
- Medical, dental, and vision insurance
- Paid time off
- Career growth and development opportunities
- Employee discounts and team member recognition programs
See All 24 Wedding Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Wedding Coordinator JobsWedding Coordinator Job Market
Who's Hiring
- Wedgewood Weddings16
- Hornblower1
- DAY Entertainment1D
- Kapolei Golf Club1
- Williamsburg Winery1
What Employers Look For
The qualifications that appear most often in wedding coordinator jobs.
- Two or more years of hands-on wedding or event coordination experience
- Proficiency with event management software and vendor tracking tools
- Strong vendor relationship management and contract negotiation skills
- Certified Wedding Planner or equivalent professional certification preferred
- Ability to manage multiple events simultaneously under tight deadlines
- Bachelor's degree in hospitality, event management, or a related field
Tips for Your Wedding Coordinator Job Search
Tailor your resume to venue type
Hiring managers for hotel ballroom roles and boutique venue coordinators look for different things. Highlight the specific setting you have experience in, whether that's outdoor estates, religious venues, or hotel grand ballrooms, so your resume reads as an exact match.
Quantify your event portfolio clearly
Wedding coordinator resumes that list guest counts, vendor counts, and budget scales get more callbacks than ones that just name job titles. If you managed a 300-guest ceremony with 20 vendors, say exactly that rather than writing 'large-scale events.'
Get certified before targeting higher-paying roles
Certified Wedding Planner and Certified Special Events Professional credentials move you past early screening filters at hotel chains and destination resort groups. If you're applying for senior coordinator roles, an industry certification signals you're ready to own the full client relationship.
Apply early to roles that fit
Migrate Mate lists wedding coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a scenario answer for vendor conflicts
Almost every wedding coordinator interview includes a situational question about a vendor who cancels or a timeline that falls apart on the day. Walk in with a real example from your experience that shows how you solved the problem without the couple knowing.
Follow up with a detail from the interview
A generic thank-you note rarely lands with wedding industry hiring managers. Reference something specific the interviewer said about their client base or venue style, and connect it to a decision you made in a past event to remind them why you fit.
Wedding Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most wedding coordinators?
The most active employers for wedding coordinators right now are Wedgewood Weddings, Hornblower, and DAY Entertainment, and the most openings are in California, Colorado, and Texas, based on current listings on Migrate Mate as of November 2026. Hotel groups and destination resort chains tend to post the highest volume of open roles throughout the year.
How many wedding coordinator jobs are remote?
About 67% of wedding coordinator openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most coordination work. Administrative roles like client intake, vendor communication, and timeline building are most likely to allow remote flexibility, while day-of coordination and venue-based positions almost always require on-site presence.
How do you become a wedding coordinator?
Start by assisting an established planner or coordinator to learn vendor management, timeline building, and client communication firsthand. Pursue a Certified Wedding Planner credential to signal professional readiness to employers. Build a portfolio of events you have contributed to, then apply for assistant or junior coordinator roles at venues, hotels, or planning agencies to work your way into a lead coordinator position.
Can you get hired as a wedding coordinator with little experience?
Yes, many venues and planning companies hire assistants or day-of coordinator trainees with no formal experience if you can show strong organizational skills and a genuine interest in the industry. Volunteering to help coordinate a friend's wedding, shadowing a local planner, or assisting at a venue's events team are all practical ways to build early experience that holds up in interviews.
What does the wedding coordinator interview process look like?
Most wedding coordinator interviews include an initial phone or video screen focused on your background and availability, followed by an in-person or second video interview with a scenario-based question about how you handle day-of problems. Some venues ask you to walk through a sample timeline or describe how you would manage a specific vendor situation. References from past clients or employers are typically checked before an offer is extended.
Where can I find and apply to wedding coordinator jobs?
You can find and apply to wedding coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and location, then apply directly to each one that fits.
See All 24 Wedding Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Wedding Coordinator Jobs