Academic and Career Advisor Jobs
Academic and Career Advisor jobs are open across higher education, K-12 school districts, workforce development agencies, and nonprofit organizations, from entry-level advisor roles to senior director positions, with specializations in college counseling, career coaching, and transfer advising. Scan the live roles below and apply to whichever ones fit.
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The University of Pittsburgh School of Business is seeking to hire an Academic Operations Manager. Under minimal supervision, the Academic Operations Manager oversees and coordinates the development and creation of the academic year scheduling, and the management of the semester class schedules in conjunction with program staff and area faculty. This role serves as the primary liaison between the school, University Registrar, facilities, and IT on all systems supporting course registration. They provide system training and support to other School personnel involved in course scheduling. They provide operational expertise and interface with most academic and administrative departments at multiple levels. The Academic Operations Manager will support projection and forecasting of instructional needs and schedule optimization for long term planning.
The Academic Operations Manager will support additional related activities to include annual review and updates to the course catalog, annual teaching evaluation process, room scheduling, and data collection, reporting and analysis. This role implements scheduling and registration processes in accordance with policies established by the University Registrar and school academic leadership.
Key Responsibilities
Registration & Course Scheduling
- Plans, coordinates, and oversees all aspects of the academic scheduling cycle, in alignment with institutional policies and enrollment management goals.
- Collaborates with associate deans and academic area directors (or their designees) to build class schedules and resolve scheduling conflicts.
- Monitors class enrollments and supports planning for additional sections or part-time instructors as needed.
- Keeps course offerings, descriptions, and prerequisites current and up to date.
Operations & Coordination
- Oversees classroom space allocation and optimization. Oversee scheduling need for final exam periods.
- Serve as a point of contact for room reservations utilizing 25Live and other school and university-wide scheduling systems.
- Manages data integrity and scheduling activity permissions
- Disseminates registration-related information and data to academic and administrative units; establishes and communicates key timelines and deadlines.
- Manages a School ticketing system to receive and resolve scheduling updates and changes
Support of Related Activities
- Catalog and Course Maintenance: Administers the annual review and update of the undergraduate and graduate catalog. Processes course updates in Curriculog.
- Student Records and Documentation: Maintains program records including academic plan codes, subplan codes, student groups and associated data. Prepares verification letters confirming enrollment, CIP code and language of instruction.
- Data and Reporting: Responds to or assists with ad hoc requests for student data including enrollment, course enrollment and student completion.
- Teaching Evaluation: Serve as primary liaison with Office of Measurement and Evaluation of Teaching for administration of teaching surveys.
Job Summary
Oversees the operation of maintaining students’ academic records for a school/campus as well as all aspects of the registration cycle in coordination with institutional enrollment management goals. Oversees allocation of classroom utilization, conducts sequence of degree audits and ensures accuracy of status and progress data, and coordinates advising for campus recruitment and registration events. Creates class schedules, resolves class conflicts, monitors class enrollments, and assists to develop plans for additional sections and/or instructors.
- Plan, coordinate, and oversee the academic year and semester class scheduling cycle, consistent with University Registrar policy, school leadership direction, and enrollment management goals.
- Serve as the school’s primary liaison with internal and external collaborators in the scheduling process
- Administer the annual review and update of the undergraduate and graduate catalogs.
- Prepare reports and projections on course enrollment, student enrollment, student completion or related information.
Light physical effort required. Duties are primarily sedentary.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
The University of Pittsburgh School of Business is seeking to hire an Academic Operations Manager. Under minimal supervision, the Academic Operations Manager oversees and coordinates the development and creation of the academic year scheduling, and the management of the semester class schedules in conjunction with program staff and area faculty. This role serves as the primary liaison between the school, University Registrar, facilities, and IT on all systems supporting course registration. They provide system training and support to other School personnel involved in course scheduling. They provide operational expertise and interface with most academic and administrative departments at multiple levels. The Academic Operations Manager will support projection and forecasting of instructional needs and schedule optimization for long term planning.
The Academic Operations Manager will support additional related activities to include annual review and updates to the course catalog, annual teaching evaluation process, room scheduling, and data collection, reporting and analysis. This role implements scheduling and registration processes in accordance with policies established by the University Registrar and school academic leadership.
Key Responsibilities
Registration & Course Scheduling
- Plans, coordinates, and oversees all aspects of the academic scheduling cycle, in alignment with institutional policies and enrollment management goals.
- Collaborates with associate deans and academic area directors (or their designees) to build class schedules and resolve scheduling conflicts.
- Monitors class enrollments and supports planning for additional sections or part-time instructors as needed.
- Keeps course offerings, descriptions, and prerequisites current and up to date.
Operations & Coordination
- Oversees classroom space allocation and optimization. Oversee scheduling need for final exam periods.
- Serve as a point of contact for room reservations utilizing 25Live and other school and university-wide scheduling systems.
- Manages data integrity and scheduling activity permissions
- Disseminates registration-related information and data to academic and administrative units; establishes and communicates key timelines and deadlines.
- Manages a School ticketing system to receive and resolve scheduling updates and changes
Support of Related Activities
- Catalog and Course Maintenance: Administers the annual review and update of the undergraduate and graduate catalog. Processes course updates in Curriculog.
- Student Records and Documentation: Maintains program records including academic plan codes, subplan codes, student groups and associated data. Prepares verification letters confirming enrollment, CIP code and language of instruction.
- Data and Reporting: Responds to or assists with ad hoc requests for student data including enrollment, course enrollment and student completion.
- Teaching Evaluation: Serve as primary liaison with Office of Measurement and Evaluation of Teaching for administration of teaching surveys.
Job Summary
Oversees the operation of maintaining students’ academic records for a school/campus as well as all aspects of the registration cycle in coordination with institutional enrollment management goals. Oversees allocation of classroom utilization, conducts sequence of degree audits and ensures accuracy of status and progress data, and coordinates advising for campus recruitment and registration events. Creates class schedules, resolves class conflicts, monitors class enrollments, and assists to develop plans for additional sections and/or instructors.
- Plan, coordinate, and oversee the academic year and semester class scheduling cycle, consistent with University Registrar policy, school leadership direction, and enrollment management goals.
- Serve as the school’s primary liaison with internal and external collaborators in the scheduling process
- Administer the annual review and update of the undergraduate and graduate catalogs.
- Prepare reports and projections on course enrollment, student enrollment, student completion or related information.
Light physical effort required. Duties are primarily sedentary.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Academic and Career Advisor Jobs by Experience Level
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Who's Hiring
- Texas A&M University27
- Virginia Community College System24
- Germanna Community College23
- University of Utah15
- Emory University14
Top Industries Hiring
- Education59
- Healthcare & Medical Services18
- Science & Research13
- Agriculture & Farming1
What Employers Look For
The qualifications that appear most often in academic and career advisor jobs.
- Master's degree in counseling, higher education, student affairs, or a closely related field
- Experience advising students in an academic or career services setting
- Proficiency with student information systems such as Banner, PeopleSoft, or Salesforce
- Knowledge of career development theories and evidence-based advising models
- Strong case management skills with the ability to maintain a high-volume student caseload
- GCDF, NCDA, or equivalent career development certification preferred or required
Tips for Your Academic and Career Advisor Job Search
Tailor your resume to advising competencies
Hiring committees look for concrete outcomes: caseload size, student retention improvements, or placement rates. Reframe your experience around advising results rather than duties, and name the student populations you've served, such as first-generation, transfer, or adult learners.
Earn a relevant credential before applying
Many postings now require or prefer a GCDF, NCDA certification, or a master's in counseling, higher education, or a related field. If you're mid-search, completing a certification signals commitment and can move you past the resume screen at institutions that rank credentials heavily.
Apply early to roles that fit
Migrate Mate lists academic and career advisor openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter postings by institutional mission
Community colleges, R1 research universities, and private liberal arts schools each expect different advising philosophies. Read each institution's mission statement before applying and reflect its language in your cover letter so reviewers see genuine alignment rather than a generic pitch.
Prepare a scenario-based interview portfolio
Academic and career advisor interviews often include role-plays or case scenarios, such as handling a student in academic crisis or advising on a career pivot. Prepare two or three structured examples using real situations, and be ready to walk through your decision-making process step by step.
Negotiate start date and professional development funds
Beyond base pay, advisors can often negotiate conference attendance budgets, supervision hours toward licensure, or tuition benefits. These are frequently available but rarely offered upfront, so ask during the offer stage rather than after you've accepted.
Academic and Career Advisor Jobs: Frequently Asked Questions
Which companies are hiring the most academic and career advisors?
The most active employers for academic and career advisors right now are Texas A&M University, Virginia Community College System, and Germanna Community College, and the most openings are in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Community colleges and large public university systems consistently post the highest volume of openings nationwide.
How many academic and career advisor jobs are remote?
About 49% of academic and career advisor openings are fully remote or hybrid as of November 2026, with remote roles concentrated in online program advising, workforce development coaching, and employer partnership coordination. Roles that require in-person student appointments or campus presence are far less likely to be fully remote.
How do you become an academic and career advisor?
Most academic and career advisor roles require a master's degree in counseling, higher education, or student affairs, though some entry-level positions accept a relevant bachelor's degree plus advising experience. Build hands-on experience through practicum placements, assistantships, or volunteer advising roles while in school. Earning a career development certification such as the GCDF strengthens your candidacy, and familiarity with student information systems makes you competitive at most institutions.
How do you get hired as an academic and career advisor with little experience?
Start by targeting entry-level advisor, advising assistant, or peer mentor coordinator roles, which typically require less direct experience. Highlight transferable skills from tutoring, teaching, case management, or customer-facing roles where you guided people through decisions. Graduate assistantships in advising offices are one of the most direct routes in, since they provide supervised experience and are valued by most hiring committees.
What does the academic and career advisor interview process look like?
Most institutions run a multi-stage process that begins with a phone or video screen, followed by a committee interview that often includes behavioral and scenario-based questions. Finalists are frequently asked to deliver a presentation or mock advising session for the search committee. The process can take several weeks from application to offer, and references are typically checked before a formal offer is extended.
Where can I find and apply to academic and career advisor jobs?
You can find and apply to academic and career advisor jobs on Migrate Mate, which lists current openings from institutions and organizations across the United States. Search for roles that match your background, then apply directly to each listing that fits your experience, credentials, and preferred work setting.
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