Entry Level Accounting Administrative Assistant Jobs
New grad accounting administrative assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship or hands-on coursework in bookkeeping or office administration can matter more than a long resume. Most openings are on-site roles across Staffing & Recruiting, Education, and Consulting & Professional Services, with employers like Jobot, BKF Engineers, and Robert Half hiring at this level now.
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Accounting Assistant - Office of University Controller
Salary: $25.23 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Office of University Controller
Position Status: Full-time
Hours: Monday through Friday 8:30 a.m. – 4:30 p.m.
Position Number: 010108 /30-521
FLSA Status: Non-exempt
Position Summary:
The Accounting Assistant position is in the Office of the Controller. This is clerical work in general accounting.
This position may be eligible for a hybrid work arrangement, subject to the nature of the position's responsibilities, departmental needs, supervisory approval, and applicable University policies. Hybrid work arrangements are not guaranteed and may be modified based on operational requirements.
DUTIES AND RESPONSIBILITIES:
Responsible for a range of accounting functions within the Controller’s Office, including:
- Reviewing and keying journal entries in a timely manner
- Assisting with the reconciliation of University general ledger accounts and bank accounts
- Providing financial information
- Processing file transfers
- Assisting with recurring reports within the Controller’s Office
- Completes other duties as assigned.
MINIMUM QUALIFICATIONS:
The successful candidate will have earned an Associate’s degree in Accounting or Business Administration from an accredited educational institution.
Demonstrates creative thinking and sound judgment in identifying solutions, addressing University challenges, and improving processes. Applies critical thinking and initiative to evaluate options and support effective outcomes.
Demonstrates adaptability and flexibility in responding to changing University priorities, evolving responsibilities, and new processes or technologies. Maintains effectiveness and a constructive approach in a dynamic work environment.
Demonstrates a commitment to continuous learning, professional development, and improvement. Seeks feedback, applies lessons learned, and remains open to new ideas, approaches, and opportunities to strengthen individual and team effectiveness.
Demonstrates a service-oriented approach in interactions with students, faculty, staff, and other University constituents. Communicates professionally, responds to requests in a timely and effective manner, and seeks to understand and address the needs of those served.
PREFERRED QUALIFICATIONS:
- Knowledge of general accounting principles and an understanding of Microsoft Office products, primarily Excel, Word, and Outlook.
- Excellent attention to detail and accuracy
- Strong computer and data entry skills, including typing proficiency
- Excellent organizational and time management skills
- Ability to prioritize tasks and manage multiple assignments
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong verbal and written communication skills
- Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
Accounting Assistant - Office of University Controller
Salary: $25.23 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Office of University Controller
Position Status: Full-time
Hours: Monday through Friday 8:30 a.m. – 4:30 p.m.
Position Number: 010108 /30-521
FLSA Status: Non-exempt
Position Summary:
The Accounting Assistant position is in the Office of the Controller. This is clerical work in general accounting.
This position may be eligible for a hybrid work arrangement, subject to the nature of the position's responsibilities, departmental needs, supervisory approval, and applicable University policies. Hybrid work arrangements are not guaranteed and may be modified based on operational requirements.
DUTIES AND RESPONSIBILITIES:
Responsible for a range of accounting functions within the Controller’s Office, including:
- Reviewing and keying journal entries in a timely manner
- Assisting with the reconciliation of University general ledger accounts and bank accounts
- Providing financial information
- Processing file transfers
- Assisting with recurring reports within the Controller’s Office
- Completes other duties as assigned.
MINIMUM QUALIFICATIONS:
The successful candidate will have earned an Associate’s degree in Accounting or Business Administration from an accredited educational institution.
Demonstrates creative thinking and sound judgment in identifying solutions, addressing University challenges, and improving processes. Applies critical thinking and initiative to evaluate options and support effective outcomes.
Demonstrates adaptability and flexibility in responding to changing University priorities, evolving responsibilities, and new processes or technologies. Maintains effectiveness and a constructive approach in a dynamic work environment.
Demonstrates a commitment to continuous learning, professional development, and improvement. Seeks feedback, applies lessons learned, and remains open to new ideas, approaches, and opportunities to strengthen individual and team effectiveness.
Demonstrates a service-oriented approach in interactions with students, faculty, staff, and other University constituents. Communicates professionally, responds to requests in a timely and effective manner, and seeks to understand and address the needs of those served.
PREFERRED QUALIFICATIONS:
- Knowledge of general accounting principles and an understanding of Microsoft Office products, primarily Excel, Word, and Outlook.
- Excellent attention to detail and accuracy
- Strong computer and data entry skills, including typing proficiency
- Excellent organizational and time management skills
- Ability to prioritize tasks and manage multiple assignments
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong verbal and written communication skills
- Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
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Find JobsEntry Level Accounting Administrative Assistant Job Market
Who's Hiring
- Jobot75
- BKF Engineers7
- Robert Half6
- State Street5
- Collabera4
Top Industries Hiring
- Staffing & Recruiting86
- Education63
- Consulting & Professional Services39
- Technology & Software37
- Manufacturing30
Entry Level Accounting Administrative Assistant Jobs: Frequently Asked Questions
How do I get an entry level accounting administrative assistant job?
Employers hiring at this level look for candidates who can demonstrate basic bookkeeping knowledge, proficiency in spreadsheet software like Excel or Google Sheets, and strong organizational skills. Coursework in accounting, business administration, or finance signals readiness, and any internship or part-time office experience gives you a concrete edge. Tailoring your resume to highlight data entry accuracy, attention to detail, and communication skills helps your application stand out.
Which companies hire entry level accounting administrative assistants?
Companies hiring entry level accounting administrative assistants right now include Jobot, BKF Engineers, and Robert Half, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from small and mid-size businesses, regional accounting firms, healthcare organizations, and government agencies that regularly bring on junior support staff to handle day-to-day financial and administrative tasks.
Are there remote entry level accounting administrative assistant jobs?
Yes, though most entry level roles in this field are on-site. About 35% of entry level accounting administrative assistant openings are remote or hybrid as of November 2026, reflecting employer preference for in-office training for new hires. Remote and hybrid options do exist, particularly at larger companies and those with distributed finance teams, so filtering by work setting when you search is worth your time.
Are these new grad accounting administrative assistant jobs?
Yes, the listings on this page include new grad, recent graduate, and junior accounting administrative assistant roles that explicitly welcome candidates with little or no professional experience. A new grad friendly posting typically states that zero to two years of experience is acceptable and may treat internships, coursework projects, or a portfolio of relevant work as qualifying experience in place of a formal job history.
Which industries hire the most entry level accounting administrative assistants?
Entry Level accounting administrative assistant roles concentrate in Staffing & Recruiting, Education, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors drive consistent hiring at this level because they maintain large administrative and finance support teams that regularly need junior candidates to handle accounts payable, data entry, filing, and general office coordination as part of their daily operations.