Mid Level Admin Associate Jobs
Mid level admin associate jobs go to professionals ready to own workflows end to end, coordinate across teams with minimal oversight, and mentor newer staff on day-to-day operations. Openings run across on-site, hybrid, and remote settings in Healthcare & Medical Services, Education, and Electronics & Hardware, with employers like Wyckoff Heights Medical Center, ENFRA, and CoxHealth hiring at this level now.
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Showing 5 of 10+ Mid Level Admin Associate jobs
About us:
At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.
We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.
Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.
Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.
Overview:
The Asset Management Administrator is responsible for the overall administration, budgeting, forecasting, accounting transactions, payroll, reporting, communication, file management, CMMS management, scheduling coordination and dispatching of EaaS Agreement(s).
Responsibilities:
- Administration of Billings, Reporting and Collections.
- Provides daily support to the Operations Team to ensure that all requirements are achieved and documented in accordance with EaaS Agreement(s).
- CMMS Management, Tracking, Coordination, Reporting and Communication Internally and Externally.
- Scheduling, Dispatching, Communication and Reporting of all Preventive Maintenance & Repair Work Orders to appropriate internal and external personnel.
- Payroll Processing: ensure accurate employee time tracking, necessary documentation, and timely submission.
- Reporting: coordinate, develop and issue monthly & annual EaaS Agreement reports.
- Administers and Tracks Master Service Agreements, Purchase Orders, Subcontracts COIs and various other contracting types to assist Team with procurement and operational execution.
- Processes change orders, open/close of cost tracking mechanisms in accounting system.
- Manages Documentation File Structure of EaaS Agreement(s).
- Maintains Regulatory Documentation and Distribution to appropriate parties.
- Communication and assistance with EaaS, Client and Company events and functions.
- Properly maintain and procure office supplies with manager approval.
- Assist Ops in new hire onboarding, including IT needs.
- Assist team in invoice coding and approvals as requested.
- Prepare and submit client billings and lien releases.
- Assist with the development of project documentation - daily reports, forecasting etc.
- Effectively & accurately communicate relevant project information to project team.
- Reconcile tool and rental equipment list (if applicable).
QUALIFICATIONS
Required Education, Experience, and Qualifications
- Work well with others in difficult situations to solve customer issues and achieve positive results.
- Possess strong time management skills and ability to work under time constraints.
- Consistently demonstrate a positive attitude and strong work ethic.
- Experience in MS office, including Word, Excel, & Outlook.
- Effective verbal and written communication skills.
- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
- Versed in the industry and the Company’s competitors.
- Ability to multitask and perform duties outside of the scope of work when necessary.
- Accounting, Bookkeeping, Clerical and Transactional Experience.
- Scheduling and Dispatching of work activities.
- Operational Experience.
- Payroll processing experience preferred.
Preferred Education, Experience, and Qualifications
- High School Diploma.
- Technical and/or Bachelor Degree preferred.
- Experienced in Accounting and Operations.
- 3 years administrative experience.
TRAVEL REQUIREMENTS
- 0-5% of time will be spent traveling to job site(s)/office location.
PHYSICAL ACTIVITIES
- Climbing stairs.
- Repeating motions that may include the wrists, hands and/or fingers.
- Remaining in a stationary position, often standing or sitting for prolonged periods.
ENVIRONMENTAL CONDITIONS
- Quiet environment.
PHYSICAL DEMANDS
- Light work that includes adjusting and/or moving objects up to 20 pounds.
ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.
About us:
At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.
We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.
Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.
Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.
Overview:
The Asset Management Administrator is responsible for the overall administration, budgeting, forecasting, accounting transactions, payroll, reporting, communication, file management, CMMS management, scheduling coordination and dispatching of EaaS Agreement(s).
Responsibilities:
- Administration of Billings, Reporting and Collections.
- Provides daily support to the Operations Team to ensure that all requirements are achieved and documented in accordance with EaaS Agreement(s).
- CMMS Management, Tracking, Coordination, Reporting and Communication Internally and Externally.
- Scheduling, Dispatching, Communication and Reporting of all Preventive Maintenance & Repair Work Orders to appropriate internal and external personnel.
- Payroll Processing: ensure accurate employee time tracking, necessary documentation, and timely submission.
- Reporting: coordinate, develop and issue monthly & annual EaaS Agreement reports.
- Administers and Tracks Master Service Agreements, Purchase Orders, Subcontracts COIs and various other contracting types to assist Team with procurement and operational execution.
- Processes change orders, open/close of cost tracking mechanisms in accounting system.
- Manages Documentation File Structure of EaaS Agreement(s).
- Maintains Regulatory Documentation and Distribution to appropriate parties.
- Communication and assistance with EaaS, Client and Company events and functions.
- Properly maintain and procure office supplies with manager approval.
- Assist Ops in new hire onboarding, including IT needs.
- Assist team in invoice coding and approvals as requested.
- Prepare and submit client billings and lien releases.
- Assist with the development of project documentation - daily reports, forecasting etc.
- Effectively & accurately communicate relevant project information to project team.
- Reconcile tool and rental equipment list (if applicable).
QUALIFICATIONS
Required Education, Experience, and Qualifications
- Work well with others in difficult situations to solve customer issues and achieve positive results.
- Possess strong time management skills and ability to work under time constraints.
- Consistently demonstrate a positive attitude and strong work ethic.
- Experience in MS office, including Word, Excel, & Outlook.
- Effective verbal and written communication skills.
- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
- Versed in the industry and the Company’s competitors.
- Ability to multitask and perform duties outside of the scope of work when necessary.
- Accounting, Bookkeeping, Clerical and Transactional Experience.
- Scheduling and Dispatching of work activities.
- Operational Experience.
- Payroll processing experience preferred.
Preferred Education, Experience, and Qualifications
- High School Diploma.
- Technical and/or Bachelor Degree preferred.
- Experienced in Accounting and Operations.
- 3 years administrative experience.
TRAVEL REQUIREMENTS
- 0-5% of time will be spent traveling to job site(s)/office location.
PHYSICAL ACTIVITIES
- Climbing stairs.
- Repeating motions that may include the wrists, hands and/or fingers.
- Remaining in a stationary position, often standing or sitting for prolonged periods.
ENVIRONMENTAL CONDITIONS
- Quiet environment.
PHYSICAL DEMANDS
- Light work that includes adjusting and/or moving objects up to 20 pounds.
ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.
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Find JobsMid Level Admin Associate Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Electronics & Hardware
- Consulting & Professional Services
Mid Level Admin Associate Jobs: Frequently Asked Questions
How do I get a mid level admin associate job?
Position yourself as someone who has owned processes, not just completed tasks. Highlight examples where you coordinated projects, resolved issues independently, or improved a workflow without being asked. Tailor your resume to show cross-functional collaboration and reliability under pressure. Employers at this level want candidates who need direction on strategy, not on execution.
Which companies hire mid level admin associates?
Companies hiring mid level admin associates right now include Wyckoff Heights Medical Center, ENFRA, and CoxHealth, based on current listings on Migrate Mate as of November 2026. At this experience level, hiring tends to come from mid-size to large organizations that need dependable administrative professionals who can operate independently and support multiple stakeholders simultaneously.
Are there remote mid level admin associate jobs?
Yes, though availability varies by employer and function. About 0% of mid level admin associate openings are remote or hybrid as of November 2026, reflecting sustained demand for experienced professionals who can manage responsibilities without close in-person supervision. Fully remote roles at this level often require demonstrated experience with digital collaboration tools and self-directed project management.
How do I move up to a mid level admin associate role?
Moving into a mid level admin associate role takes deliberate skill-building over your early years. Focus on taking ownership of recurring processes, volunteering for cross-departmental projects, and documenting your impact in measurable terms. Developing proficiency with office management systems, budget tracking, and stakeholder communication signals readiness to operate with greater autonomy and responsibility.
Which industries hire the most mid level admin associates?
Mid Level admin associate roles concentrate in Healthcare & Medical Services, Education, and Electronics & Hardware, based on current listings on Migrate Mate as of November 2026. These sectors tend to have complex operational structures and high volumes of internal coordination, creating steady demand for experienced administrative professionals who can manage competing priorities and support leadership without constant guidance.