Mid Level Administrative Coordinator Jobs
Mid level administrative coordinator jobs call for professionals ready to own operational workflows end to end, guide junior staff, and make day-to-day decisions without constant oversight. Openings are spread across on-site, hybrid, and remote settings in Electronics & Hardware, Manufacturing, and Law & Legal Services, with Gensler, soulbrain MI, and Babcock & Wilcox hiring at this level now.
Find JobsOverview
Showing 5 of 6+ Mid Level Administrative Coordinator jobs
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.
As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.
Summary
The Faculty Administrative Coordinator provides daily support to Medical Director, department head, Vice Chair and/or multiple Faculty members with complex administrative issues. Support may also include Fellowship Director, CRMD and/or Department/Clinic Medical Director.
Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls. Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data. Facilitates department meetings and the production of quality meeting minutes. Develops advanced presentation materials. Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate.
May provide support to GME and/or other program coordination within the department. Maintains confidentiality of sensitive information. Tracks and reconciles annual professional development expenses. Maintains physician CV to ensure it is up to date. Coordinates and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements.
May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner. Process and submit purchase orders for Faculty when necessary.
Process contracts through contract management system and follow-up to ensure items are processed timely. May interact and work closely with clinical trial coordinators requesting items from Faculty.
May assist in training or answering questions for Faculty Administrative Assistant or other Faculty Administrative Coordinators.
May manage the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensure proper cancellation of clinics.
May support and coordinate tumor board preparation. Other related duties as assigned by leadership.
Minimum Education Level: High School Diploma/GED
Preferred Education Level: Associate's Degree
Experience Required: Three (3) years administrative support experience in an office setting. Preferred experience working in a healthcare, research and/or academic setting.
Skills/Training Required:
- Intermediate proficiency in Microsoft Office.
- Demonstrates strong written and communication skills.
- Highly motivated and attentive to detail.
- Demonstrates attention to detail in producing accurate and high-quality deliverables.
- Self-motivated with ability to prioritize multiple tasks and multitask under tight deadline with little oversight.
- Experienced in managing multiple outlook calendars, scheduling complex travel arrangements and meetings.
- Ability to interpret and explain policies and procedures.
- Able to handle confidential information.
- Critical thinking, acting proactively, and independent work are essential.
Salary Range
$21.65 - $33.05Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.
We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.
If you have the vision, passion, and dedication to contribute to our mission,
then we have a place for you!
1. Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
2. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Read more information about your EEO rights under the law.
Transparency in Coverage Rule
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.
As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.
Summary
The Faculty Administrative Coordinator provides daily support to Medical Director, department head, Vice Chair and/or multiple Faculty members with complex administrative issues. Support may also include Fellowship Director, CRMD and/or Department/Clinic Medical Director.
Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls. Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data. Facilitates department meetings and the production of quality meeting minutes. Develops advanced presentation materials. Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate.
May provide support to GME and/or other program coordination within the department. Maintains confidentiality of sensitive information. Tracks and reconciles annual professional development expenses. Maintains physician CV to ensure it is up to date. Coordinates and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements.
May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner. Process and submit purchase orders for Faculty when necessary.
Process contracts through contract management system and follow-up to ensure items are processed timely. May interact and work closely with clinical trial coordinators requesting items from Faculty.
May assist in training or answering questions for Faculty Administrative Assistant or other Faculty Administrative Coordinators.
May manage the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensure proper cancellation of clinics.
May support and coordinate tumor board preparation. Other related duties as assigned by leadership.
Minimum Education Level: High School Diploma/GED
Preferred Education Level: Associate's Degree
Experience Required: Three (3) years administrative support experience in an office setting. Preferred experience working in a healthcare, research and/or academic setting.
Skills/Training Required:
- Intermediate proficiency in Microsoft Office.
- Demonstrates strong written and communication skills.
- Highly motivated and attentive to detail.
- Demonstrates attention to detail in producing accurate and high-quality deliverables.
- Self-motivated with ability to prioritize multiple tasks and multitask under tight deadline with little oversight.
- Experienced in managing multiple outlook calendars, scheduling complex travel arrangements and meetings.
- Ability to interpret and explain policies and procedures.
- Able to handle confidential information.
- Critical thinking, acting proactively, and independent work are essential.
Salary Range
$21.65 - $33.05Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.
We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.
If you have the vision, passion, and dedication to contribute to our mission,
then we have a place for you!
1. Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
2. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Read more information about your EEO rights under the law.
Transparency in Coverage Rule
See All 6 Mid Level Administrative Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsMid Level Administrative Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Electronics & Hardware
- Manufacturing
- Law & Legal Services
- Construction & Real Estate
Mid Level Administrative Coordinator Jobs: Frequently Asked Questions
How do I get a mid level administrative coordinator job?
Position yourself by highlighting ownership, not just task completion. Emphasize projects you managed from start to finish, systems you improved, and situations where you coordinated across teams without direct supervision. Tailor your resume to show measurable results, such as streamlined processes or reduced turnaround times. Hiring managers at this level want evidence that you can operate independently and handle competing priorities reliably.
Which companies hire mid level administrative coordinators?
Companies hiring mid level administrative coordinators right now include Gensler, soulbrain MI, and Babcock & Wilcox, based on current listings on Migrate Mate as of November 2026. Mid-size organizations and large enterprises across healthcare, finance, education, and professional services tend to hire most actively at this level, where operational complexity demands experienced coordinators who can work with minimal direction.
Are there remote mid level administrative coordinator jobs?
Yes, though availability varies by industry and employer. About 0% of mid level administrative coordinator openings are remote or hybrid as of November 2026, reflecting sustained demand for coordinators who can manage workflows, communications, and scheduling tools without being on-site every day. Fully remote roles appear most often in technology, consulting, and financial services.
How do I move up to a mid level administrative coordinator role?
Moving from entry level to mid level takes deliberate expansion of scope over your first few years. Build depth by volunteering to own projects rather than just supporting them, learning the operational tools your organization relies on, and developing relationships with cross-functional stakeholders. Demonstrating that you can handle ambiguity, meet deadlines independently, and mentor newer colleagues signals readiness for mid level responsibility.
Which industries hire the most mid level administrative coordinators?
Mid Level administrative coordinator roles concentrate in Electronics & Hardware, Manufacturing, and Law & Legal Services, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on structured coordination to manage regulatory requirements, client workflows, and internal operations, which creates sustained demand for experienced coordinators who can keep complex processes running smoothly.