Mid Level Assistant Business Office Manager Jobs
Mid level assistant business office manager jobs call for professionals ready to own billing cycles, supervise front-office staff, and resolve operational issues with minimal oversight. With 0% of openings remote or hybrid, roles in Healthcare & Medical Services, Insurance, and Consulting & Professional Services are open, and employers like Baptist Health South Florida, Optum, and Ciena Healthcare are hiring at this level now.
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Showing 5 of 6+ Mid Level Assistant Business Office Manager jobs
We are hiring for:
IDD Business Office Manager
Type: Regular
If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!
Ensures all administrative, accounting, certain people supported related, and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and are in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Administrator on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide people supported or employee information. Leads and directs the works of others.
Annual Salary: $45,000.00
Job Requirements
- Valid Drivers License
- Diploma/GED
- Experience in the field dealing with Excel Spreadsheets
Job Responsibilities
The Business Office Manager is responsible for assisting the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budgets and ensuing analysis of monthly financial reports.
Additional responsibilities of the Business Office Manager include:
- Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
- Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage, and security of medical records and Protected Health Information
- Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes
- Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
- Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
- Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks
- Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
- Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
- Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems
Requirements
Successful candidates of the Business Office Manager role are able to lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.
Additional requirements of the Business Office Manager role include:
- Bachelor’s degree in Accounting, Finance, Economics, Business or related field
- 5 years of supervision and business operations experience
- Experience in a management role preferred
- Valid Driver’s license and automotive insurance
- Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
- Excellent verbal, written and interpersonal communication skills
Pre-employment screening:
- Complete criminal background
- Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
- Drug testing
- Education verification and other credentialing based on position requirements.
- Proof of employment history or references (if required)
- Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.
We offer the following benefits to employees:
- Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
- Employee perks and discount program: to help you save money!
- Paid Time Off (full-time employees only)
- Health/Insurance (full-time employees only)
- 401(k) retirement savings program
- Wellbeing Programs: Physical, Emotional and Financial
- Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
- Training: Free CPR, first aid, and job-specific training opportunities
- Contract/contingent workers and interns do not qualify for any of the above benefits
EEO Statement
RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.
About RHA:
At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.
For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.
If you are ready to make a difference in the lives of people we serve and support apply to join the team today.
We are hiring for:
IDD Business Office Manager
Type: Regular
If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!
Ensures all administrative, accounting, certain people supported related, and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and are in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Administrator on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide people supported or employee information. Leads and directs the works of others.
Annual Salary: $45,000.00
Job Requirements
- Valid Drivers License
- Diploma/GED
- Experience in the field dealing with Excel Spreadsheets
Job Responsibilities
The Business Office Manager is responsible for assisting the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budgets and ensuing analysis of monthly financial reports.
Additional responsibilities of the Business Office Manager include:
- Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
- Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage, and security of medical records and Protected Health Information
- Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes
- Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
- Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
- Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks
- Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
- Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
- Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems
Requirements
Successful candidates of the Business Office Manager role are able to lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.
Additional requirements of the Business Office Manager role include:
- Bachelor’s degree in Accounting, Finance, Economics, Business or related field
- 5 years of supervision and business operations experience
- Experience in a management role preferred
- Valid Driver’s license and automotive insurance
- Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
- Excellent verbal, written and interpersonal communication skills
Pre-employment screening:
- Complete criminal background
- Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
- Drug testing
- Education verification and other credentialing based on position requirements.
- Proof of employment history or references (if required)
- Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.
We offer the following benefits to employees:
- Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
- Employee perks and discount program: to help you save money!
- Paid Time Off (full-time employees only)
- Health/Insurance (full-time employees only)
- 401(k) retirement savings program
- Wellbeing Programs: Physical, Emotional and Financial
- Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
- Training: Free CPR, first aid, and job-specific training opportunities
- Contract/contingent workers and interns do not qualify for any of the above benefits
EEO Statement
RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.
About RHA:
At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.
For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.
If you are ready to make a difference in the lives of people we serve and support apply to join the team today.
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Mid Level Assistant Business Office Manager Jobs: Frequently Asked Questions
How do I get a mid level assistant business office manager job?
Position yourself by leading with concrete ownership: revenue cycle oversight, accounts receivable management, or staff coordination you have driven independently. Tailor your resume to show results, not just duties. Highlight software proficiency in billing or practice management systems, and demonstrate that you have resolved operational problems without constant supervision. Mid level hiring managers want evidence of reliability and scope, not potential.
Which companies hire mid level assistant business office managers?
Companies hiring mid level assistant business office managers right now include Baptist Health South Florida, Optum, and Ciena Healthcare, based on current listings on Migrate Mate as of November 2026. Healthcare systems, outpatient clinics, and multi-site medical or administrative groups tend to hire at this level because their billing and office operations are complex enough to require experienced support leadership.
Are there remote mid level assistant business office manager jobs?
Yes, though most openings still lean toward on-site or hybrid arrangements given the supervisory and administrative coordination involved. About 0% of mid level assistant business office manager openings are remote or hybrid as of November 2026, with fully remote roles most common in organizations that have centralized their billing and administrative functions across multiple locations.
How do I move up to a mid level assistant business office manager role?
Moving into a mid level role comes from building depth in core functions like accounts receivable, insurance verification, and office workflows, then taking on projects you own from start to finish. Earning measurable results, such as reducing claim denials or cutting processing backlogs, signals readiness. Demonstrating that you can coordinate with clinical or departmental teams without constant direction is what separates mid level candidates from junior ones.
Which industries hire the most mid level assistant business office managers?
Mid Level assistant business office manager roles concentrate in Healthcare & Medical Services, Insurance, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because their revenue cycles, compliance requirements, and multi-department coordination demand professionals who can manage operations with minimal oversight rather than entry-level support staff.