Mid Level Department Secretary Jobs
Mid level department secretary jobs go to professionals ready to own administrative workflows end to end, coordinate across departments, and keep operations running with minimal supervision. Openings are concentrated across Education and Healthcare & Medical Services, with a mix of on-site, hybrid, and remote settings, and employers like UPMC, Kiernan Trebach, and NYU Langone Health hiring at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Department Secretary Jobs: Frequently Asked Questions
How do I get a mid level department secretary job?
Position your experience around ownership, not just task completion. Highlight moments where you managed a process independently, coordinated multiple stakeholders, or improved an administrative system. Applications that show concrete impact, such as streamlining scheduling, handling confidential communications, or supporting leadership directly, stand out. Tailor your resume to match the specific department and organizational context each employer lists.
Which companies hire mid level department secretarys?
Companies hiring mid level department secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. Mid level openings tend to come from established organizations with active administrative departments, including government agencies, healthcare systems, universities, and large corporate offices that need experienced support staff who can operate independently.
How do I move up to a mid level department secretary role?
Moving into a mid level role typically requires building a record of independent project support, not just routine clerical work. Focus on taking ownership of recurring processes, learning the systems your department relies on, and supporting senior staff on higher-stakes tasks. Demonstrating that you can prioritize competing demands and communicate proactively with leadership is what separates mid level candidates from those still building foundational skills.
Which industries hire the most mid level department secretarys?
Mid Level department secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to have complex internal structures, regulatory requirements, and large teams that depend on experienced administrative professionals to keep departments organized and executives supported.