Entry Level Administrative Coordinator Jobs
New grad administrative coordinator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a well-organized portfolio can carry more weight than a lengthy resume. Most openings are on-site roles across Healthcare & Medical Services, Consulting & Professional Services, and Education, with employers like HDR, PHYSICIAN AFFILIATE GROUP OF NEW YORK, and Optum hiring at this level now.
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Showing 5 of 15+ Entry Level Administrative Coordinator jobs
INTRODUCTION
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
ROLE AND RESPONSIBILITIES
In the role of Administrative Project Coordinator, we'll count on you to:
- Type, format and organize project documents, reports, specifications and correspondence
- Create and maintain paper and electronic files
- Order insurance and monitor insurance certificates
- Apply company quality assurance guidelines and procedures for project document management
- Assist with and help coordinate meetings and presentations
- Exhibit professionalism with clients
- Work with multiple Project Managers and project teams as needed
- Assist with project guides, project reviews, project invoices and expense reports as needed
- Perform other duties as needed
BASIC QUALIFICATIONS
- Associate degree in a closely related field or combination of education and relevant experience
- A minimum of 1 years related experience
- Proficiency in Microsoft Word and Excel
- An attitude and commitment to being an active participant of our employee-owned culture is a must
PREFERRED QUALIFICATIONS
- Bachelor's degree
WHAT WE BELIEVE
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
OUR COMMITMENT
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
LOCATION
Primary Location: United States-Texas-Houston
Other Locations: United States-Texas-Corpus Christi
INDUSTRY
Power
SCHEDULE
Full-time
EMPLOYEE STATUS
Regular
BUSINESS CLASS
Substation Engineering
JOB POSTING
Nov 3, 2026
INTRODUCTION
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
ROLE AND RESPONSIBILITIES
In the role of Administrative Project Coordinator, we'll count on you to:
- Type, format and organize project documents, reports, specifications and correspondence
- Create and maintain paper and electronic files
- Order insurance and monitor insurance certificates
- Apply company quality assurance guidelines and procedures for project document management
- Assist with and help coordinate meetings and presentations
- Exhibit professionalism with clients
- Work with multiple Project Managers and project teams as needed
- Assist with project guides, project reviews, project invoices and expense reports as needed
- Perform other duties as needed
BASIC QUALIFICATIONS
- Associate degree in a closely related field or combination of education and relevant experience
- A minimum of 1 years related experience
- Proficiency in Microsoft Word and Excel
- An attitude and commitment to being an active participant of our employee-owned culture is a must
PREFERRED QUALIFICATIONS
- Bachelor's degree
WHAT WE BELIEVE
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
OUR COMMITMENT
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
LOCATION
Primary Location: United States-Texas-Houston
Other Locations: United States-Texas-Corpus Christi
INDUSTRY
Power
SCHEDULE
Full-time
EMPLOYEE STATUS
Regular
BUSINESS CLASS
Substation Engineering
JOB POSTING
Nov 3, 2026
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Find JobsEntry Level Administrative Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Consulting & Professional Services
- Education
- Insurance
- Science & Research
Entry Level Administrative Coordinator Jobs: Frequently Asked Questions
How do I get an entry level administrative coordinator job?
Start by highlighting transferable skills from internships, coursework, or part-time work: calendar management, data entry, written communication, and proficiency with office software like Microsoft 365 or Google Workspace. Tailor your resume to each posting, emphasizing organization and attention to detail. Entry level postings often value demonstrated reliability and a willingness to learn over prior administrative titles.
Which companies hire entry level administrative coordinators?
Companies hiring entry level administrative coordinators right now include HDR, PHYSICIAN AFFILIATE GROUP OF NEW YORK, and Optum, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing agencies, universities, and mid-size businesses tend to post the most entry level openings, as they rely on coordinators to support daily operations across multiple departments.
Are there remote entry level administrative coordinator jobs?
Yes, though most entry level roles are on-site or hybrid rather than fully remote. About 13% of entry level administrative coordinator openings are remote or hybrid as of November 2026, giving candidates flexibility depending on the employer and industry. On-site roles remain common for new hires who benefit from in-person onboarding and closer team collaboration.
Are these new grad administrative coordinator jobs?
Yes, many of these postings are new grad and junior roles that explicitly welcome candidates with little or no prior administrative experience. A new grad friendly posting typically accepts zero to two years of experience, counts internships or volunteer coordination work, and may ask for a portfolio or writing sample rather than a proven employment history. Recent graduates with strong organizational skills are well positioned to apply.
Which industries hire the most entry level administrative coordinators?
Entry Level administrative coordinator roles concentrate in Healthcare & Medical Services, Consulting & Professional Services, and Education, based on current listings on Migrate Mate as of November 2026. These sectors employ large support staffs and have consistent turnover at the coordinator level, making them reliable sources of first-role opportunities for candidates building their administrative careers.