Administrative Project Coordinator Jobs
Administrative Project Coordinator jobs are open across healthcare, technology, government, and professional services, from entry-level to senior coordinator, with specializations in operations coordination, program support, and cross-functional project management. See the openings below and apply to the ones that match your experience.
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We are seeking a detail-oriented and organized Temporary Administrative Project Coordinator to support our team with day-to-day administrative and project-related tasks. This role is critical in helping maintain accurate project records, ensuring compliance with internal processes, supporting project teams, and assisting with various operational activities.
The ideal candidate is highly organized, able to manage multiple priorities, communicates effectively, and takes ownership of assigned tasks. This position offers an opportunity to gain exposure to project coordination, financial tracking, customer support, and business operations.
Key Responsibilities
Administrative Support
Maintain project documentation and electronic filing systems.
Enter, update, and validate information in company databases and systems.
Assist with document preparation, reporting, and data management.
Schedule meetings and coordinate meeting logistics.
Monitor shared mailboxes and route requests to appropriate team members.
Support leadership with special projects and administrative assignments.
Project Coordination Support
Assist with project setup, maintenance, and closeout activities.
Review project documentation for accuracy and completeness.
Track project milestones, deadlines, and action items.
Support project financial reviews by updating project information and reports.
Monitor project compliance with established processes and deadlines.
Customer Service & Communication
Respond professionally to internal inquiries.
Follow up with project teams as needed to obtain missing information.
Maintain positive working relationships with project stakeholders.
Escalate issues requiring management attention in a timely manner.
Qualifications
Required Skills
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
Ability to learn new systems and processes quickly.
Self-motivated with a strong sense of accountability.
Desired Qualities
The successful candidate will:
Take ownership of assigned work and consistently follow through to completion.
Demonstrate strong attention to detail and accuracy.
Communicate professionally and effectively with team members.
Be proactive in identifying issues and seeking solutions.
Adapt quickly to changing priorities and business needs.
Work independently while also collaborating effectively with a team.
Maintain confidentiality and professionalism when handling sensitive information.
Show a willingness to learn and support continuous process improvement.
Performance Expectations
Meet established deadlines and quality standards.
Maintain accurate records and project documentation.
Support compliance with company processes and requirements.
Demonstrate reliability, accountability, and professionalism.
Contribute positively to team goals and customer satisfaction.
Effectively manage multiple priorities with minimal supervision.
Notes:
7:30am to 4:30pm
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
We are seeking a detail-oriented and organized Temporary Administrative Project Coordinator to support our team with day-to-day administrative and project-related tasks. This role is critical in helping maintain accurate project records, ensuring compliance with internal processes, supporting project teams, and assisting with various operational activities.
The ideal candidate is highly organized, able to manage multiple priorities, communicates effectively, and takes ownership of assigned tasks. This position offers an opportunity to gain exposure to project coordination, financial tracking, customer support, and business operations.
Key Responsibilities
Administrative Support
Maintain project documentation and electronic filing systems.
Enter, update, and validate information in company databases and systems.
Assist with document preparation, reporting, and data management.
Schedule meetings and coordinate meeting logistics.
Monitor shared mailboxes and route requests to appropriate team members.
Support leadership with special projects and administrative assignments.
Project Coordination Support
Assist with project setup, maintenance, and closeout activities.
Review project documentation for accuracy and completeness.
Track project milestones, deadlines, and action items.
Support project financial reviews by updating project information and reports.
Monitor project compliance with established processes and deadlines.
Customer Service & Communication
Respond professionally to internal inquiries.
Follow up with project teams as needed to obtain missing information.
Maintain positive working relationships with project stakeholders.
Escalate issues requiring management attention in a timely manner.
Qualifications
Required Skills
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
Ability to learn new systems and processes quickly.
Self-motivated with a strong sense of accountability.
Desired Qualities
The successful candidate will:
Take ownership of assigned work and consistently follow through to completion.
Demonstrate strong attention to detail and accuracy.
Communicate professionally and effectively with team members.
Be proactive in identifying issues and seeking solutions.
Adapt quickly to changing priorities and business needs.
Work independently while also collaborating effectively with a team.
Maintain confidentiality and professionalism when handling sensitive information.
Show a willingness to learn and support continuous process improvement.
Performance Expectations
Meet established deadlines and quality standards.
Maintain accurate records and project documentation.
Support compliance with company processes and requirements.
Demonstrate reliability, accountability, and professionalism.
Contribute positively to team goals and customer satisfaction.
Effectively manage multiple priorities with minimal supervision.
Notes:
7:30am to 4:30pm
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Administrative Project Coordinator Jobs by Experience Level
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Find JobsAdministrative Project Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative project coordinator jobs.
- Proficiency with project management software such as Asana, Monday.com, or Microsoft Project
- Strong experience with Microsoft Office Suite, particularly Excel, Word, and Outlook
- Ability to manage multiple concurrent projects and competing deadlines under limited supervision
- Excellent written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, communications, or a related field
- Experience maintaining project documentation, status reports, and action item logs
Tips for Your Administrative Project Coordinator Job Search
Tailor your resume to project tools
Administrative project coordinator postings almost always list specific tools like project management software, ATS platforms, or document management systems. Mirror the exact tool names from each job listing in your resume so automated screening catches the match.
Quantify coordination outcomes not just tasks
Hiring managers for this role scan for impact, not activity. Replace phrases like 'managed calendars' with specific results: how many concurrent projects you supported, team size coordinated, or deadlines consistently met across quarters.
Apply early to roles that fit
Migrate Mate lists administrative project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter for industry before applying broadly
Administrative project coordinator duties vary significantly between healthcare, construction, and tech. Read each posting for industry-specific language like 'grant coordination' or 'capital project tracking' and prioritize roles where your background maps to those exact terms.
Prepare a portfolio of process documentation
Many interviews for this role include a practical component asking you to show a workflow, meeting agenda, or status report you created. Bring two or three clean examples that demonstrate how you organize and communicate project information.
Negotiate scope alongside salary
Administrative project coordinators often absorb duties across teams without a title change. When an offer comes, ask explicitly which projects you own versus support, what your decision-making authority is, and how performance is reviewed so expectations are clear before you start.
Administrative Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most administrative project coordinators?
The companies hiring the most administrative project coordinators right now include HDR, Alta Cima, and Partner Engineering and Science, with the largest share of openings in Arizona, California, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government contractors, and large professional services firms tend to post the highest volume of these roles consistently.
How many administrative project coordinator jobs are remote?
About 22% of administrative project coordinator openings are fully remote or hybrid as of November 2026, with the highest remote concentration in program support and technology operations roles. Positions tied to facilities management, construction coordination, or on-site team support are far less likely to offer remote arrangements.
How do you become an administrative project coordinator?
Start by building experience in administrative support roles where you manage schedules, track deliverables, or coordinate across teams. Learn at least one widely used project management tool. Pursue a certificate in project coordination or business administration if your work history is light on direct project exposure. Then target postings that match the specific industry and tools you know best.
Can you get hired as an administrative project coordinator with little experience?
Yes, entry-level administrative project coordinator roles exist, particularly in healthcare, nonprofit, and government sectors. Employers hiring at this level prioritize organizational skills and tool familiarity over years of experience. Highlight any coursework, volunteer coordination, event planning, or administrative internship where you tracked tasks, communicated across groups, or maintained project records.
What does the administrative project coordinator interview process look like?
Most processes include a phone screen focused on organizational systems and tool experience, followed by one or two rounds with the hiring manager and sometimes a team lead. Expect behavioral questions about managing conflicting priorities and communicating status updates under pressure. Some employers include a practical exercise asking you to draft a meeting agenda, status report, or project timeline.
Where can I find and apply to administrative project coordinator jobs?
You can find and apply to administrative project coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
See All 27 Administrative Project Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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