Group Coordinator Jobs
Group Coordinator jobs are open across hospitality, healthcare, education, and nonprofit sectors, from entry-level to senior coordinator roles, with specializations in event logistics, travel coordination, and program administration. See the openings below and apply to the ones that match your experience.
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Build Relationships, Fill Rooms: Drive Corporate Group Business at a AAA Four Diamond Hotel
Join Our Team and Be the Key Point of Contact for Corporate Groups Booking Rooms at Ponte Vineyard Inn!
About Our Company
Ponte Vineyard Inn is a AAA Four Diamond boutique hotel, offering a world-class experience surrounded by the beauty of Temecula Wine Country. Located next to Ponte Winery and set among 300 acres of vineyards, our hotel is a sought-after escape for guests seeking relaxation, exceptional service, and a welcoming atmosphere.
We have become a benchmark for outstanding hospitality among Temecula wineries, thanks to our dedicated associates who take pride in delivering exceptional guest experiences.
Summary
The Corporate Group Sales Coordinator manages the full lifecycle of corporate group room bookings — from initial inquiry through post-stay follow-up — ensuring accurate, timely, and consistent service to every corporate group contact. This role handles Hotel Rooms group business exclusively; meeting space, dining experiences, and event bookings are managed by the PW Special Events team and are outside the scope of this position. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple group accounts and deadlines simultaneously.
Compensation: $25.00-$28.00 hourly
Schedule
- Part-time, Monday through Friday
- Approximately 9:00 AM – 1:00 PM
Essential Duties and Responsibilities
Inquiry & Availability Management
- Serve as the primary point of contact for all Hotel Rooms corporate group inquiries, whether received directly or forwarded from other departments.
- Apply the 10-room-night minimum and seasonal Saturday policies to determine whether an inquiry can be accommodated, offering public rates and availability or alternative dates when it cannot.
- Review requested dates against Webrez Pro availability, counting standard and upgraded room types accurately.
- Respond to all inquiries within a 48–72 hour window via phone, email, TripleSeat, or Cvent, using approved communication templates and pre-established, non-negotiable pricing.
Booking Agreements & Contract Administration
- Prepare and edit Booking Agreements from approved templates, ensuring all group-specific terms — dates, room allocations, rates, and billing structure — are accurate.
- File and maintain Booking Agreements in the correct SharedDrive location by year and status (Pending/Confirmed).
- Track agreements through signature and route any required edits to standard contract language to Management for approval.
Group Folio, Reservation & Payment Management (Webrez Pro)
- Create and maintain Group Folios in Webrez Pro on the same day pricing and availability are communicated, building correct room allocations and pricing for Master Account, All Charges, and IPO billing structures.
- Update folios upon receipt of signed agreements and deposits, transitioning bookings from pending to secured status.
- Process group deposits, transfer folio balances to individual reservations where applicable, and generate accurate invoices and Statements of Account (SOAs).
- Build individual group reservations from rooming lists received at least 30 days prior to arrival, flagging VIP guests with appropriate housekeeping and welcome notes.
Pre-Arrival & Post-Stay Coordination
- Conduct week-prior check-ins with group contacts and review staffing needs ahead of each group's arrival.
- Create and distribute Group Resumes to PVI Leadership and Front Desk every Sunday ahead of the upcoming week's arrivals.
- Complete post-stay audits, resolving pending follow-ups and delivering final SOAs to group contacts by end of day on departure.
Cross-Department Communication
- Coordinate closely with Front Desk, Accounting, and Hotel Management to ensure accurate billing, guest recognition, and seamless service delivery for every corporate group.
- Refer all meeting space, dining, and event-related inquiries to the PW Special Events team.
- Communicate financial discrepancies or booking concerns to Hotel Management promptly.
Qualifications & Skills
- Prior sales, hospitality, or reservations experience preferred.
- Strong written and verbal communication skills; comfortable managing multiple inquiries and deadlines simultaneously.
- High attention to detail and accuracy, particularly with financial transactions and contractual documents.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience with Webrez Pro or a similar PMS/CRM platform preferred but not required.
- Ability to work independently, follow standard operating procedures, and escalate appropriately.
- Must be available Monday through Friday during scheduled hours (approximately 9:00 AM – 1:00 PM).
Company Standards
- Understand and uphold the Ponte Values and Service Standards.
- Ensure the safety and well-being of guests and associates.
- Maintain professionalism, integrity, and confidentiality at all times.
- Follow environmental and sustainability initiatives set by the company.
- Treat all associates and guests with respect and courtesy.
- Perform other duties as required by management.
Build Relationships, Fill Rooms: Drive Corporate Group Business at a AAA Four Diamond Hotel
Join Our Team and Be the Key Point of Contact for Corporate Groups Booking Rooms at Ponte Vineyard Inn!
About Our Company
Ponte Vineyard Inn is a AAA Four Diamond boutique hotel, offering a world-class experience surrounded by the beauty of Temecula Wine Country. Located next to Ponte Winery and set among 300 acres of vineyards, our hotel is a sought-after escape for guests seeking relaxation, exceptional service, and a welcoming atmosphere.
We have become a benchmark for outstanding hospitality among Temecula wineries, thanks to our dedicated associates who take pride in delivering exceptional guest experiences.
Summary
The Corporate Group Sales Coordinator manages the full lifecycle of corporate group room bookings — from initial inquiry through post-stay follow-up — ensuring accurate, timely, and consistent service to every corporate group contact. This role handles Hotel Rooms group business exclusively; meeting space, dining experiences, and event bookings are managed by the PW Special Events team and are outside the scope of this position. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple group accounts and deadlines simultaneously.
Compensation: $25.00-$28.00 hourly
Schedule
- Part-time, Monday through Friday
- Approximately 9:00 AM – 1:00 PM
Essential Duties and Responsibilities
Inquiry & Availability Management
- Serve as the primary point of contact for all Hotel Rooms corporate group inquiries, whether received directly or forwarded from other departments.
- Apply the 10-room-night minimum and seasonal Saturday policies to determine whether an inquiry can be accommodated, offering public rates and availability or alternative dates when it cannot.
- Review requested dates against Webrez Pro availability, counting standard and upgraded room types accurately.
- Respond to all inquiries within a 48–72 hour window via phone, email, TripleSeat, or Cvent, using approved communication templates and pre-established, non-negotiable pricing.
Booking Agreements & Contract Administration
- Prepare and edit Booking Agreements from approved templates, ensuring all group-specific terms — dates, room allocations, rates, and billing structure — are accurate.
- File and maintain Booking Agreements in the correct SharedDrive location by year and status (Pending/Confirmed).
- Track agreements through signature and route any required edits to standard contract language to Management for approval.
Group Folio, Reservation & Payment Management (Webrez Pro)
- Create and maintain Group Folios in Webrez Pro on the same day pricing and availability are communicated, building correct room allocations and pricing for Master Account, All Charges, and IPO billing structures.
- Update folios upon receipt of signed agreements and deposits, transitioning bookings from pending to secured status.
- Process group deposits, transfer folio balances to individual reservations where applicable, and generate accurate invoices and Statements of Account (SOAs).
- Build individual group reservations from rooming lists received at least 30 days prior to arrival, flagging VIP guests with appropriate housekeeping and welcome notes.
Pre-Arrival & Post-Stay Coordination
- Conduct week-prior check-ins with group contacts and review staffing needs ahead of each group's arrival.
- Create and distribute Group Resumes to PVI Leadership and Front Desk every Sunday ahead of the upcoming week's arrivals.
- Complete post-stay audits, resolving pending follow-ups and delivering final SOAs to group contacts by end of day on departure.
Cross-Department Communication
- Coordinate closely with Front Desk, Accounting, and Hotel Management to ensure accurate billing, guest recognition, and seamless service delivery for every corporate group.
- Refer all meeting space, dining, and event-related inquiries to the PW Special Events team.
- Communicate financial discrepancies or booking concerns to Hotel Management promptly.
Qualifications & Skills
- Prior sales, hospitality, or reservations experience preferred.
- Strong written and verbal communication skills; comfortable managing multiple inquiries and deadlines simultaneously.
- High attention to detail and accuracy, particularly with financial transactions and contractual documents.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience with Webrez Pro or a similar PMS/CRM platform preferred but not required.
- Ability to work independently, follow standard operating procedures, and escalate appropriately.
- Must be available Monday through Friday during scheduled hours (approximately 9:00 AM – 1:00 PM).
Company Standards
- Understand and uphold the Ponte Values and Service Standards.
- Ensure the safety and well-being of guests and associates.
- Maintain professionalism, integrity, and confidentiality at all times.
- Follow environmental and sustainability initiatives set by the company.
- Treat all associates and guests with respect and courtesy.
- Perform other duties as required by management.
Group Coordinator Jobs by Experience Level
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Find Group Coordinator JobsGroup Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in group coordinator jobs.
- One to three years of experience coordinating group travel, events, or programs
- Proficiency with group booking or event management software platforms
- Strong written and verbal communication skills for vendor and client correspondence
- Ability to manage multiple concurrent bookings or group files simultaneously
- Associate or bachelor's degree in hospitality, communications, or a related field
- Certified Meeting Professional (CMP) credential preferred for senior-level postings
Tips for Your Group Coordinator Job Search
Tailor your resume to each sector
Group coordinator roles differ significantly between hospitality and healthcare. Highlight venue sourcing and rooming lists for travel-heavy roles, and pivot to scheduling, documentation, and compliance language when applying to healthcare or nonprofit program positions.
Quantify your group management experience
Hiring managers want to see scale. Replace vague phrases like 'coordinated events' with the size of groups you managed, number of vendors you handled, or volume of bookings you processed per quarter. Specifics make your resume stand out from generic applicants.
Apply early to roles that fit
Migrate Mate lists group coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your tools
If you have hands-on experience with property management systems, event software, or group booking platforms, search for postings that name those tools explicitly. Matching your known tools to a job's requirements signals immediate productivity to the hiring manager.
Prepare scenario answers about last-minute changes
Interviewers for group coordinator roles almost always probe for crisis management. Practice a concise story about a time a vendor cancelled, a room block fell short, or an itinerary changed at the last minute, focusing on what steps you took and the outcome.
Negotiate start date and remote flexibility early
Many group coordinator roles have hard start dates tied to event cycles or program launches. Raise your availability and any flexibility needs in the first interview round, not after an offer, so both sides can align before the process goes further.
Group Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most group coordinators?
DHL, Marriott International, and Accor are hiring the most group coordinators right now, with openings concentrated in California, Florida, and Arizona, based on current listings on Migrate Mate as of November 2026. Demand is especially high in organizations that manage recurring group travel, conference programs, or multi-site healthcare scheduling.
How many group coordinator jobs are remote?
About 21% of group coordinator openings are fully remote or hybrid as of November 2026, with remote work most common in roles focused on digital program coordination, virtual event logistics, and administrative group scheduling rather than on-site hospitality or venue-dependent event execution.
How do you become a group coordinator?
Start by building experience in customer-facing scheduling, event support, or administrative coordination, even through internships or part-time work. Develop proficiency with booking or event software, then move into a junior coordinator or coordinator assistant role to handle real group files under supervision. Earning a CMP credential strengthens your profile for hospitality-focused positions.
Can you get hired as a group coordinator with little experience?
Yes, many employers hire candidates with limited direct experience if you can demonstrate strong organizational skills and comfort managing multiple moving pieces. Front desk, customer service, or administrative assistant backgrounds translate well. Focus your application on specific instances where you coordinated logistics for groups, even informally, and be ready to discuss those examples in detail.
What does the group coordinator interview process look like?
Most employers run a phone or video screen first, followed by one or two in-person or virtual rounds. Expect scenario-based questions about handling overbooked rooms, vendor communication, and last-minute itinerary changes. Some roles include a skills assessment, such as building a sample rooming list or drafting a group itinerary, before a final offer conversation.
Where can I find and apply to group coordinator jobs?
You can find and apply to group coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
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Find roles that match your experience and apply in just a few clicks.
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