Admissions Assistant Jobs
Admissions Assistant jobs are open across higher education, healthcare, and K-12 schools, from entry-level coordinator roles to senior admissions specialist positions, with specializations in student recruitment, enrollment management, and application processing. Find a role that fits below and apply directly.
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APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
The School of International Affairs (SIA) is seeking an Assistant Director of Admissions to support graduate student recruitment, admissions operations, prospective student engagement, and the School’s customer relationship management (CRM) system.
SIA is a professional graduate school offering a Master of International Affairs (MIA), Master of Science in Global Economic and Business Relations (GEBR), graduate certificates, Integrated Undergraduate-Graduate (IUG) opportunities, and joint degree programs. The Assistant Director will contribute across the graduate enrollment cycle, from initial outreach through application, admission, and enrollment.
RESPONSIBILITIES INCLUDE:
- Serve as a primary point of contact and user for the School’s CRM system (Slate), supporting day-to-day admissions CRM operations including queries, reports, forms, communications, events, portals, and related processes.
- Develop, maintain, and analyze admissions and recruitment reports and data to support enrollment planning, outreach strategies, and decision-making.
- Build and execute targeted email communications and campaigns in Slate for prospects, applicants, admitted students, and other audiences throughout the enrollment cycle.
- Support graduate recruitment through developing social media ad campaigns, digital marketing, and online outreach efforts, helping to increase program visibility and attract prospective students.
- Meet with and counsel prospective students regarding SIA programs, admissions requirements, the application process, and the graduate student experience.
- Respond to admissions inquiries in a timely, professional, and student-centered manner throughout the recruitment and admissions cycle.
- Review graduate admissions applications and make recommendations on applicant files in accordance with established School and University guidelines.
- Coordinate and participate in virtual and in-person information sessions, webinars, workshops, recruitment programs, and admitted-student/yield events.
- Support prospect and inquiry data management, including importing and maintaining recruitment lists and helping ensure CRM data accuracy and integrity.
- Collaborate with School leadership and colleagues in marketing, academic advising, student services, and other University offices to support recruitment and enrollment goals.
- Track recruitment and admissions activity and help assess the effectiveness of outreach campaigns, events, and enrollment strategies.
- Occasionally travel to graduate recruitment fairs, conferences, and other admissions-related events on behalf of the School.
- Assist with other admissions and enrollment initiatives as needed throughout the recruitment cycle.
QUALIFICATIONS:
- Experience in admissions, enrollment management, student services, higher education, recruitment, or a related field.
- Experience with CRM or enrollment management systems; experience with Technolutions Slate is strongly preferred.
- Strong comfort working with data, reports, systems, and technology, with excellent attention to detail.
- Excellent customer service and interpersonal skills, and outstanding written and oral communication skills.
- The ability to manage multiple priorities and projects simultaneously in a fast-paced, high-volume, deadline-driven environment.
- A proactive, self-directed work style and the ability to work both independently and collaboratively as part of a team.
- Experience with recruitment communications, outreach/admissions marketing, email campaigns, or social media is a plus.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
NoneWORK ARRANGEMENTS:
This is a hybrid position with the flexibility to work up to 1-2 days per week remote, consistent with School and University policies and operational needs. This position requires operation of a motor vehicle as part of the job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $54,060.00 - $78,444.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
The School of International Affairs (SIA) is seeking an Assistant Director of Admissions to support graduate student recruitment, admissions operations, prospective student engagement, and the School’s customer relationship management (CRM) system.
SIA is a professional graduate school offering a Master of International Affairs (MIA), Master of Science in Global Economic and Business Relations (GEBR), graduate certificates, Integrated Undergraduate-Graduate (IUG) opportunities, and joint degree programs. The Assistant Director will contribute across the graduate enrollment cycle, from initial outreach through application, admission, and enrollment.
RESPONSIBILITIES INCLUDE:
- Serve as a primary point of contact and user for the School’s CRM system (Slate), supporting day-to-day admissions CRM operations including queries, reports, forms, communications, events, portals, and related processes.
- Develop, maintain, and analyze admissions and recruitment reports and data to support enrollment planning, outreach strategies, and decision-making.
- Build and execute targeted email communications and campaigns in Slate for prospects, applicants, admitted students, and other audiences throughout the enrollment cycle.
- Support graduate recruitment through developing social media ad campaigns, digital marketing, and online outreach efforts, helping to increase program visibility and attract prospective students.
- Meet with and counsel prospective students regarding SIA programs, admissions requirements, the application process, and the graduate student experience.
- Respond to admissions inquiries in a timely, professional, and student-centered manner throughout the recruitment and admissions cycle.
- Review graduate admissions applications and make recommendations on applicant files in accordance with established School and University guidelines.
- Coordinate and participate in virtual and in-person information sessions, webinars, workshops, recruitment programs, and admitted-student/yield events.
- Support prospect and inquiry data management, including importing and maintaining recruitment lists and helping ensure CRM data accuracy and integrity.
- Collaborate with School leadership and colleagues in marketing, academic advising, student services, and other University offices to support recruitment and enrollment goals.
- Track recruitment and admissions activity and help assess the effectiveness of outreach campaigns, events, and enrollment strategies.
- Occasionally travel to graduate recruitment fairs, conferences, and other admissions-related events on behalf of the School.
- Assist with other admissions and enrollment initiatives as needed throughout the recruitment cycle.
QUALIFICATIONS:
- Experience in admissions, enrollment management, student services, higher education, recruitment, or a related field.
- Experience with CRM or enrollment management systems; experience with Technolutions Slate is strongly preferred.
- Strong comfort working with data, reports, systems, and technology, with excellent attention to detail.
- Excellent customer service and interpersonal skills, and outstanding written and oral communication skills.
- The ability to manage multiple priorities and projects simultaneously in a fast-paced, high-volume, deadline-driven environment.
- A proactive, self-directed work style and the ability to work both independently and collaboratively as part of a team.
- Experience with recruitment communications, outreach/admissions marketing, email campaigns, or social media is a plus.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
NoneWORK ARRANGEMENTS:
This is a hybrid position with the flexibility to work up to 1-2 days per week remote, consistent with School and University policies and operational needs. This position requires operation of a motor vehicle as part of the job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $54,060.00 - $78,444.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
See All 128+ Admissions Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Admissions Assistant JobsAdmissions Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in admissions assistant jobs.
- Associate or bachelor's degree in a related field such as education, communications, or business
- Experience with student information systems like Banner, Slate, Ellucian, or PeopleSoft
- Strong written and verbal communication skills for student and family correspondence
- Ability to manage high volumes of applications and maintain accurate records
- Familiarity with FERPA regulations and student data privacy requirements
- Proficiency in Microsoft Office or Google Workspace for document and data management
Tips for Your Admissions Assistant Job Search
Tailor your resume to enrollment metrics
Admissions offices care about volume and accuracy. Highlight how many applications you processed, how you managed inquiry pipelines, or how you supported yield goals. Specific numbers tied to enrollment outcomes make your resume stand out from generic administrative candidates.
Apply early to roles that fit
Migrate Mate lists admissions assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show fluency with student information systems
Many postings require hands-on experience with platforms like Banner, Slate, PeopleSoft, or Ellucian. Name the systems you have used in your resume and describe the tasks you performed in them, not just that you used them.
Target postings by enrollment cycle timing
Admissions offices hire most heavily in late summer and early fall before application seasons open, and again in January after decisions go out. Searching during those windows puts you in front of roles with real urgency and faster hiring timelines.
Prepare for scenario-based interview questions
Interviewers for admissions roles often ask how you would handle a distressed applicant, a data discrepancy in a student file, or a surge in application volume. Practice answers that show your process, not just your composure.
Negotiate start date around academic calendars
Admissions teams run on semester cycles. If you are offered a role in the middle of an application review period, proposing a start date that avoids peak processing weeks signals institutional awareness and often makes you easier to onboard.
Admissions Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most admissions assistants?
The companies hiring the most admissions assistants right now include Northbridge University, Johns Hopkins University, and YAVAPAI COLLEGE, with the largest share of openings in New York, Massachusetts, and Florida, based on current listings on Migrate Mate as of November 2026. Colleges, universities, and healthcare networks tend to post the highest volume of these roles year-round.
How many admissions assistant jobs are remote?
About 62% of admissions assistant openings are fully remote or hybrid as of November 2026, though availability depends heavily on the type of institution. Roles focused on application data entry, document review, and email correspondence with prospective students are the most likely to offer remote or hybrid arrangements, while positions requiring in-person student interaction remain largely on-site.
How do you become an admissions assistant?
Start by earning an associate or bachelor's degree, ideally in education, communications, or a related field. Build experience with administrative tasks, customer service, or student-facing work through campus employment, internships, or office assistant roles. Learn the student information systems commonly used in higher education or healthcare admissions, and develop strong written communication skills since correspondence with applicants is central to the job.
Can you get an admissions assistant job with little experience?
Yes, many entry-level admissions assistant roles are designed for candidates with limited professional experience. Employers in higher education frequently hire recent graduates who have held campus jobs, served as orientation leaders, or worked in a registrar or financial aid office. Demonstrating attention to detail, comfort with data entry, and experience communicating with the public can outweigh a thin resume in this field.
What does the admissions assistant interview process look like?
Most admissions assistant interviews include a phone or video screening followed by one or two in-person or video rounds with the admissions director and sometimes an HR representative. Expect questions about how you handle confidential student information, manage competing deadlines during peak application periods, and communicate with prospective students or families under pressure. Some employers include a short writing or data-entry exercise to assess accuracy.
Where can I find and apply to admissions assistant jobs?
You can find and apply to admissions assistant jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing. Openings are updated regularly, so checking back during peak hiring periods in late summer and early January gives you the best selection of active postings.
See All 128+ Admissions Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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