Assistant Event Coordinator Jobs
Assistant Event Coordinator jobs are open across corporate, nonprofit, hospitality, and entertainment sectors, from entry-level to senior coordinator roles, with specializations in corporate events, weddings, and conferences. See the openings below and apply to the ones that match your experience.
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Showing 5 of 553+ Assistant Event Coordinator jobs
Office and Event Coordinator
- Work directly with clients to gather event details, staffing requirements, and day-of expectations
- Build and update event-day documentation, post assignments, and staffing plans
- Monitor venue operations during events to assess staffing levels, coverage, and performance against S.A.F.E. standards
- Solve day-of problems quickly: call-offs, gate changes, crowd flow, client requests, weather, unique event operations
- Brief the team prior to the start of the event and assist with debriefing afterward so the next event runs better
Build the Team
- Participate in the recruiting process, including sourcing, applicant tracking, and interview scheduling
- Responsible for the prep, check-in, wrap up, and tracking of teammate trainings such as, New Hire, Returning Staff, and Leadership trainings
- Handle staff questions in real time, on and off site
- Set the tone on professionalism and accountability that the team follows
Run the Back End
- Strong office coordinators are organized within both admin and operations, and this sets the tone for a successful game and event day.
- Create and schedule events in our workforce management platform
- Submit and reconcile crew calls accurately in the timekeeping system
- Invoice completed events promptly and accurately
- Operate and maintain the NFL Credentialing system for the office, including meeting deadlines for credential submissions.
- Respond to office calls and emails within a timely manner
- Maintain clear, organized event documentation so another team member can step in and run the event if needed
Who We're Looking For
- Bachelor's degree
- 0 to 5 years of experience out of school
- A track record of competing on a team. Athletics, a campus organization, or an early job where your performance was measured and other people depended on you
- Ability to work efficiently in a fast-paced, time-sensitive environment
- Ability to communicate in front of a crowd and to senior-level leadership
- Detail oriented, proficient with Microsoft Office, and the ability to quickly to pick up new systems
- Available nights, weekends, and holidays as our schedule follows the entertainment and events calendar
- Passionate about sports and live entertainment industry
Why S.A.F.E.
- Health insurance, 401(k) with company match, and paid time off
- Relocation assistance*
- Direct exposure to venue leadership, clients, and league/event- level operations
- A career track across a national portfolio
Schedule
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Office and Event Coordinator
- Work directly with clients to gather event details, staffing requirements, and day-of expectations
- Build and update event-day documentation, post assignments, and staffing plans
- Monitor venue operations during events to assess staffing levels, coverage, and performance against S.A.F.E. standards
- Solve day-of problems quickly: call-offs, gate changes, crowd flow, client requests, weather, unique event operations
- Brief the team prior to the start of the event and assist with debriefing afterward so the next event runs better
Build the Team
- Participate in the recruiting process, including sourcing, applicant tracking, and interview scheduling
- Responsible for the prep, check-in, wrap up, and tracking of teammate trainings such as, New Hire, Returning Staff, and Leadership trainings
- Handle staff questions in real time, on and off site
- Set the tone on professionalism and accountability that the team follows
Run the Back End
- Strong office coordinators are organized within both admin and operations, and this sets the tone for a successful game and event day.
- Create and schedule events in our workforce management platform
- Submit and reconcile crew calls accurately in the timekeeping system
- Invoice completed events promptly and accurately
- Operate and maintain the NFL Credentialing system for the office, including meeting deadlines for credential submissions.
- Respond to office calls and emails within a timely manner
- Maintain clear, organized event documentation so another team member can step in and run the event if needed
Who We're Looking For
- Bachelor's degree
- 0 to 5 years of experience out of school
- A track record of competing on a team. Athletics, a campus organization, or an early job where your performance was measured and other people depended on you
- Ability to work efficiently in a fast-paced, time-sensitive environment
- Ability to communicate in front of a crowd and to senior-level leadership
- Detail oriented, proficient with Microsoft Office, and the ability to quickly to pick up new systems
- Available nights, weekends, and holidays as our schedule follows the entertainment and events calendar
- Passionate about sports and live entertainment industry
Why S.A.F.E.
- Health insurance, 401(k) with company match, and paid time off
- Relocation assistance*
- Direct exposure to venue leadership, clients, and league/event- level operations
- A career track across a national portfolio
Schedule
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
See All 553+ Assistant Event Coordinator Jobs
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Find JobsAssistant Event Coordinator Job Market
Who's Hiring
- Fooda35
- Main Event31
- Dave & Buster's10
- Greystar8
- Oak View8
Top Industries Hiring
- Education
- Banking & Financial Services
- Insurance
- Staffing & Recruiting
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in assistant event coordinator jobs.
- One to two years of experience coordinating or assisting with events of varying sizes
- Proficiency with event management software such as Cvent or Eventbrite
- Strong vendor and venue communication and coordination skills
- Ability to manage multiple deadlines and budgets simultaneously
- Bachelor's degree in hospitality, communications, marketing, or a related field
- Certified Meeting Professional (CMP) credential or active enrollment preferred
Tips for Your Assistant Event Coordinator Job Search
Tailor your resume to event types
Corporate event coordinators and wedding coordinators face very different hiring panels. Rewrite your resume's summary and bullet points to mirror the event type in each job posting, using the same terminology the employer uses for venues, vendors, and timelines.
Quantify logistics, not just outcomes
Hiring managers want to see scale: number of attendees managed, vendor contracts handled, or events executed per quarter. Replace vague phrases like 'assisted with events' with concrete figures that show your operational capacity and reliability under pressure.
Apply early to roles that fit
Migrate Mate lists assistant event coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your tools
Many assistant event coordinator listings specify software like Cvent, Eventbrite, or project management platforms. Prioritize openings that name tools you already use, and call out those tools by name in your resume so ATS screening picks them up.
Prepare a scenario answer for vendor conflicts
Interviewers for this role almost always ask how you've handled a vendor cancellation or a last-minute venue change. Prepare a specific story with a clear problem, your action, and the result. Vague answers about being adaptable won't hold up.
Follow up with your event-day portfolio
After an interview, send a brief follow-up that includes one or two examples of run-of-show documents, floor plans, or post-event recap reports you've produced. It reinforces your organizational skills in a format most other candidates skip.
Assistant Event Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most assistant event coordinators?
Fooda, Main Event, and Dave & Buster's are hiring the most assistant event coordinators right now, with openings concentrated in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Hospitality groups, universities, and large nonprofits consistently post the highest volume of these roles.
How many assistant event coordinator jobs are remote?
About 30% of assistant event coordinator openings are fully remote or hybrid as of November 2026, though fully remote positions remain less common than in most office-based roles. Virtual and hybrid event production work, sponsorship coordination, and administrative planning tasks are the sub-areas most likely to allow remote arrangements.
How do you become an assistant event coordinator?
Start by gaining hands-on experience through volunteer work, internships, or part-time roles with event venues, nonprofits, or campus organizations. Build a portfolio of run-of-show documents, vendor lists, and post-event reports. Learning widely used event management platforms strengthens your resume, and pursuing a CMP credential signals professional commitment to employers.
Can you get hired as an assistant event coordinator with little or no experience?
Yes, many employers hire candidates with limited paid experience if you can show relevant transferable skills. Volunteer event production, campus organization leadership, or hospitality service roles all count. Highlight logistics you managed directly, such as coordinating vendors, managing timelines, or handling day-of setup, rather than simply listing job titles.
What does the assistant event coordinator interview process look like?
Most hiring processes include an initial phone or video screen focused on your event background, followed by one or two in-person or video interviews with the events team. Expect scenario-based questions about vendor problems, tight deadlines, and budget overruns. Some employers ask for a work sample, such as a mock run-of-show document or a brief event proposal.
Where can I find and apply to assistant event coordinator jobs?
You can find and apply to assistant event coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that fit your background and experience level, then apply directly to each one that matches.
See All 553+ Assistant Event Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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