Assistant Planning Manager Jobs
Assistant Planning Manager jobs are open across construction, urban development, supply chain, and manufacturing, with specializations in project scheduling, resource allocation, and land use planning, from entry-level coordinator roles to senior positions. Find a role that fits below and apply directly.
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Department Summary:
Drake University is currently seeking a new team member to join our Facilities Planning and Management department. We are looking for a capable, service-minded individual who takes pride in their work and enjoys being part of a collaborative team.
This position offers the opportunity to work alongside an outstanding group of dedicated professionals who help keep our campus operating efficiently, safely, and beautifully every day. If you are motivated by service, teamwork, and making a visible impact on the campus community, we encourage you to apply and become part of the Drake family.
Job Summary:
The Assistant Director serves as a key member of the FPM leadership team. This position provides strong management and leadership to one or more of the following areas: HVAC, buildings, custodial, and/or grounds. Reporting to the Executive Director, Facilities, Planning & Management, this position serves as an operational leader and acts in the Executive Director’s absence when designated. This position is expected to report to campus during emergencies.
Minimum Qualifications:
Associate’s degree, bachelor’s degree preferred,
Five (5) years of increasingly responsible professional experience in facilities, operations, or related discipline
Three (3) years of direct supervisory or management experience, including responsibility for employee performance, work planning, coaching, and accountability.
Demonstrated ability to communicate effectively
Proficiency in Microsoft Office programs including Word, Excel, and PowerPoint.
Preferred Qualifications/Skills/Knowledge:
Strong knowledge of building systems, deferred maintenance prioritization processes, construction, and/or regulatory compliance.
Experience managing multiple priorities, responding to operational challenges, and delivering results in a customer service-oriented environment.
Proven ability to foster a collaborative, inclusive, collegial, and consensus building relationship at all levels of the university based on competence, trust, and respect.
Knowledge of design process for capital projects and understanding of contracts and insurance requirements.
Demonstrated experience as a strategic thinker with proven planning and organization skills to effectively manage multiple projects of varying size and complexity, and the ability to modify or adjust priorities.
Essential Functions:
30% Provide leadership and department management
Directly oversee and manage one or more FPM departments by providing clear direction, establishing priorities, and aligning team efforts with departmental and institutional goals. Cultivate a positive, inclusive work environment where employees are empowered, supported, and equipped to perform at their highest potential. Engages in recruitment, hiring and training of FPM staff. Maintains and schedules monthly staff safety training, professional development planning processes and conducts employee performance reviews. Fosters a culture of safety.
20% Manage departmental planning and continuous improvement efforts
Assist in the development and implementation of unit-level planning documents, including the FP&M continuous improvement plan and the facilities condition index. In close collaboration with all FPM managers, develop response plans to the administrative services survey (an internal customer service survey) and annual employee morale surveys. Develop and implement new ways to continually improve reporting, monitoring, and implementation of unit plans.
20% Lead communication efforts and build relationships
Serve as a liaison between FPM and campus constituents by fostering effective communication regarding work orders, maintenance activities, construction projects, facility-related issues, and operational concerns. Coordinate with faculty, staff, students, and departmental representatives to provide timely updates, address questions, manage expectations, and ensure customer concerns are appropriately resolved. Monitor work orders to ensure timely communication with constituents and support employees in their respective communications efforts. Serve on university committees and ad hoc task forces, as assigned.
10% Provide budget oversight and monitoring
Assist in the fiscal management of assigned FPM operations, including the development, administration, and monitoring of departmental operating and capital budgets. Analyze expenditures and revenue trends, prepare financial forecasts, reconcile accounts, and ensure resources are allocated effectively to support departmental priorities.
10% Manage safety and emergency management functions
Oversee and ensure campus buildings have annual safety building inspections and are in full compliance with building codes and regulatory agencies. Work collaboratively with other campus partners on emergency management planning and as needed, play a key role in the deployment of emergency plans. Partners with Environmental Health & Safety and other stakeholders to identify, assess, and mitigate operational and compliance risks.
5% Oversee project management and issue resolution
Provides management guidance and technical direction in the resolution of problems associated with maintenance, facilities and landscaping issues. Work with contractors to ensure the most appropriate course of action and to oversee the implementation of assigned repair or maintenance projects. Responds to emergencies and shutdowns, both during and outside regular shifts.
5% Performs other duties as assigned
Special Instructions to Applicants:
For consideration, you must apply online. Please include a resume and cover letter. ‌
If you have any questions about this job positing or the application process, please email kevin.moran@drake.edu
A review of applications will begin immediately. This position will remain open until filled.
All offers are contingent upon the successful completion of a background check.
Salary is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.
At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.
One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children.
For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.
About Drake:
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.
All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.
STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. Drake University is proud to support an equal opportunity, diverse, inclusive, and welcoming workplace. Learn more about why Drake is an exceptional place to work: An Exceptional Working Environment | Drake University
Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (ph: 515.271.3133; email: jobs@drake.edu ) and let us know how we can assist you.
At Drake University, we highly value a diverse, inclusive workforce. We are proud to be an equal opportunity employer. We stand firmly against discrimination including on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity, gender expression, sexual orientation, genetic information, veteran status, or any characteristic protected by law.
Department Summary:
Drake University is currently seeking a new team member to join our Facilities Planning and Management department. We are looking for a capable, service-minded individual who takes pride in their work and enjoys being part of a collaborative team.
This position offers the opportunity to work alongside an outstanding group of dedicated professionals who help keep our campus operating efficiently, safely, and beautifully every day. If you are motivated by service, teamwork, and making a visible impact on the campus community, we encourage you to apply and become part of the Drake family.
Job Summary:
The Assistant Director serves as a key member of the FPM leadership team. This position provides strong management and leadership to one or more of the following areas: HVAC, buildings, custodial, and/or grounds. Reporting to the Executive Director, Facilities, Planning & Management, this position serves as an operational leader and acts in the Executive Director’s absence when designated. This position is expected to report to campus during emergencies.
Minimum Qualifications:
Associate’s degree, bachelor’s degree preferred,
Five (5) years of increasingly responsible professional experience in facilities, operations, or related discipline
Three (3) years of direct supervisory or management experience, including responsibility for employee performance, work planning, coaching, and accountability.
Demonstrated ability to communicate effectively
Proficiency in Microsoft Office programs including Word, Excel, and PowerPoint.
Preferred Qualifications/Skills/Knowledge:
Strong knowledge of building systems, deferred maintenance prioritization processes, construction, and/or regulatory compliance.
Experience managing multiple priorities, responding to operational challenges, and delivering results in a customer service-oriented environment.
Proven ability to foster a collaborative, inclusive, collegial, and consensus building relationship at all levels of the university based on competence, trust, and respect.
Knowledge of design process for capital projects and understanding of contracts and insurance requirements.
Demonstrated experience as a strategic thinker with proven planning and organization skills to effectively manage multiple projects of varying size and complexity, and the ability to modify or adjust priorities.
Essential Functions:
30% Provide leadership and department management
Directly oversee and manage one or more FPM departments by providing clear direction, establishing priorities, and aligning team efforts with departmental and institutional goals. Cultivate a positive, inclusive work environment where employees are empowered, supported, and equipped to perform at their highest potential. Engages in recruitment, hiring and training of FPM staff. Maintains and schedules monthly staff safety training, professional development planning processes and conducts employee performance reviews. Fosters a culture of safety.
20% Manage departmental planning and continuous improvement efforts
Assist in the development and implementation of unit-level planning documents, including the FP&M continuous improvement plan and the facilities condition index. In close collaboration with all FPM managers, develop response plans to the administrative services survey (an internal customer service survey) and annual employee morale surveys. Develop and implement new ways to continually improve reporting, monitoring, and implementation of unit plans.
20% Lead communication efforts and build relationships
Serve as a liaison between FPM and campus constituents by fostering effective communication regarding work orders, maintenance activities, construction projects, facility-related issues, and operational concerns. Coordinate with faculty, staff, students, and departmental representatives to provide timely updates, address questions, manage expectations, and ensure customer concerns are appropriately resolved. Monitor work orders to ensure timely communication with constituents and support employees in their respective communications efforts. Serve on university committees and ad hoc task forces, as assigned.
10% Provide budget oversight and monitoring
Assist in the fiscal management of assigned FPM operations, including the development, administration, and monitoring of departmental operating and capital budgets. Analyze expenditures and revenue trends, prepare financial forecasts, reconcile accounts, and ensure resources are allocated effectively to support departmental priorities.
10% Manage safety and emergency management functions
Oversee and ensure campus buildings have annual safety building inspections and are in full compliance with building codes and regulatory agencies. Work collaboratively with other campus partners on emergency management planning and as needed, play a key role in the deployment of emergency plans. Partners with Environmental Health & Safety and other stakeholders to identify, assess, and mitigate operational and compliance risks.
5% Oversee project management and issue resolution
Provides management guidance and technical direction in the resolution of problems associated with maintenance, facilities and landscaping issues. Work with contractors to ensure the most appropriate course of action and to oversee the implementation of assigned repair or maintenance projects. Responds to emergencies and shutdowns, both during and outside regular shifts.
5% Performs other duties as assigned
Special Instructions to Applicants:
For consideration, you must apply online. Please include a resume and cover letter. ‌
If you have any questions about this job positing or the application process, please email kevin.moran@drake.edu
A review of applications will begin immediately. This position will remain open until filled.
All offers are contingent upon the successful completion of a background check.
Salary is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.
At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.
One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children.
For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.
About Drake:
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.
All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.
STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. Drake University is proud to support an equal opportunity, diverse, inclusive, and welcoming workplace. Learn more about why Drake is an exceptional place to work: An Exceptional Working Environment | Drake University
Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (ph: 515.271.3133; email: jobs@drake.edu ) and let us know how we can assist you.
At Drake University, we highly value a diverse, inclusive workforce. We are proud to be an equal opportunity employer. We stand firmly against discrimination including on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity, gender expression, sexual orientation, genetic information, veteran status, or any characteristic protected by law.
Assistant Planning Manager Jobs by Experience Level
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Find JobsAssistant Planning Manager Job Market
Who's Hiring
- Lockheed Martin20
- WSP in the U.S.13
- Rush University Medical Center4
- Planned Parenthood3
- GLOVIS America3
Top Industries Hiring
- Consulting & Professional Services14
- Construction & Real Estate13
- Healthcare & Medical Services3
- Education1
What Employers Look For
The qualifications that appear most often in assistant planning manager jobs.
- Bachelor's degree in planning, engineering, project management, or a related field
- Experience with project scheduling software such as Primavera P6 or Microsoft Project
- Demonstrated ability to coordinate schedules, budgets, and resources across teams
- Proficiency in data analysis tools including Excel or similar planning platforms
- Strong written and verbal communication skills for cross-departmental reporting
- PMP certification or enrollment in a recognized project management program preferred
Tips for Your Assistant Planning Manager Job Search
Tailor your resume to planning tools
Hiring managers for assistant planning manager roles scan resumes for specific software like Primavera P6, Microsoft Project, or AutoCAD. List the tools you've used by name and tie each one to a concrete project outcome, not just a task description.
Highlight cross-functional coordination experience
Assistant planning managers are evaluated on their ability to align schedules, budgets, and teams across departments. Your resume should include examples where you coordinated between engineering, procurement, or operations groups to keep a plan on track.
Apply early to roles that fit
Migrate Mate lists assistant planning manager openings from across the United States in one place, so you can find roles that match your specialization and apply directly to each listing without sorting through unrelated postings.
Filter openings by planning discipline
Assistant planning manager roles differ significantly between urban planning, supply chain, and construction. When searching, refine by industry or job description keywords like 'land use,' 'production scheduling,' or 'capacity planning' to target openings that match your actual background.
Prepare a scenario-based interview answer set
Interviewers for assistant planning manager positions consistently ask how you've handled schedule slippage, resource conflicts, or stakeholder pushback. Prepare two or three structured examples that show your process from problem identification through resolution and outcome.
Negotiate scope before discussing compensation
Before entering salary discussions, clarify the planning portfolio you'd own, the team size you'd coordinate, and the reporting structure. Knowing those details lets you frame your compensation ask around the actual complexity of the role, not just the title.
Assistant Planning Manager Jobs: Frequently Asked Questions
Which companies are hiring the most assistant planning managers?
Lockheed Martin, WSP in the U.S., and Rush University Medical Center are hiring the most assistant planning managers right now, with openings concentrated in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Demand is especially active in construction, infrastructure, and supply chain operations.
How many assistant planning manager jobs are remote?
About 36% of assistant planning manager openings are fully remote or hybrid as of November 2026, with remote availability higher for roles focused on supply chain coordination, production scheduling, and data-driven capacity planning. Positions tied to on-site construction management or land use review tend to require in-person presence.
How do you become an assistant planning manager?
Start with a bachelor's degree in planning, engineering, construction management, or operations. Build hands-on experience coordinating schedules, tracking milestones, or supporting senior planners on real projects. Develop fluency in at least one industry-standard scheduling tool. Earn a project management certification to signal readiness for a management-track role to hiring teams.
Can you get hired as an assistant planning manager with little experience?
Yes, some employers hire candidates with one to two years of relevant experience if you can demonstrate strong organizational skills, comfort with scheduling software, and exposure to cross-functional coordination. Internships in planning, engineering, or operations departments, or roles supporting a senior planner, often count toward the experience threshold hiring managers look for.
What does the assistant planning manager interview process look like?
Most employers run two to three rounds. The first is typically a screening call focused on your planning background and tool experience. The second involves scenario-based questions where you walk through how you've managed schedule conflicts, resource gaps, or stakeholder communication challenges. Final rounds often include a panel with operations or senior planning leadership and may involve a planning exercise or case study.
Where can I find and apply to assistant planning manager jobs?
You can find and apply to assistant planning manager jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your specialization, whether that's construction, supply chain, or urban planning, and apply directly to each listing that fits your background and location preferences.
See All 161+ Assistant Planning Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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