Assistant Project Coordinator Jobs
Assistant Project Coordinator jobs are open across construction, technology, healthcare, and professional services, with specializations in scheduling, budget tracking, and stakeholder communication, at every level from entry-level to senior coordinator. Scan the live roles below and apply to whichever ones fit.
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Part-time 20 hours per week - Benefits offered
Location: Greater Santa Fe and/or Albuquerque Area, mix of in-person and remote work
Serna Solutions is a New Mexico behavioral health practice and training organization. We're hiring someone to work directly with founder and CEO Brian Serna, keeping his schedule and priorities organized while helping deliver community projects, training, and events. You'll also help Brian pursue speaking opportunities across the U.S. and internationally.
Reponsibilities:
- Support the CEO. Manage calendars and schedule meetings, prepare agendas and materials, take meeting notes, and track follow-up. Draft correspondence, proofread documents, and organize files.
- Coordinate projects. Track deadlines and deliverables, follow up with staff and partners, and flag decisions or delays. For Project CHAIR, help recruit barbers, hairstylists, and tattoo artists for opioid overdose prevention training and coordinate applications, participant communications, and attendance. Support proposals and other special projects as they arise.
- Plan and run events. Coordinate in-person and virtual trainings, workshops, and meetings. Handle scheduling, venues or virtual platforms, registration, materials, day-of logistics, and follow-up.
- Find speaking opportunities. Research U.S. and international conferences, associations, and calls for speakers. Identify good fits for Brian’s talks on behavioral health, addiction, trauma, and leadership. Track deadlines, help draft pitches and proposals, follow up with organizers, and coordinate with organizers when engagements are booked.
- Create social media and training content. Maintain a content calendar, draft captions and simple graphics, prepare short clips for review, and schedule approved posts. Help launch our online training library by organizing recordings and handouts, uploading course materials, and testing the learner experience.
- Other tasks as assigned. This may include attending meetings, performing research, and other tasks that align with the goals of the CEO and the organization.
Qualifications:
A High school diploma or GED, proficiency with Microsoft Office, and strong writing, organization, and follow-through. Comfort with deadlines, communicating with staff and community partners, and handling sensitive information with discretion.
Experience in executive support, project coordination, event planning, or content creation is a plus. Students in business, healthcare administration, social work, psychology, or counselling are encouraged to apply.
How to Apply:
Send a résumé and a short note about a project or event you helped coordinate to brian@sernasolutionsllc.com
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Who's Hiring
What Employers Look For
The qualifications that appear most often in assistant project coordinator jobs.
- Bachelor's degree in business administration, project management, or a related field
- Proficiency with project management software such as Microsoft Project, Asana, or similar tools
- Strong organizational skills with demonstrated ability to manage multiple tasks simultaneously
- Experience supporting project scheduling, budget tracking, or status reporting
- Excellent written and verbal communication skills for cross-functional coordination
- CAPM certification or active pursuit of PMP certification preferred by many employers
Tips for Your Assistant Project Coordinator Job Search
Tailor your resume to project tools
Hiring managers for assistant project coordinator roles scan for specific software. List the project management platforms you have used, your experience with scheduling or budget tracking, and any process documentation you have owned, not just general organizational skills.
Highlight cross-functional coordination wins
Employers want proof you have kept multiple teams aligned under deadline pressure. Describe situations where you tracked action items, flagged blockers early, or kept a project timeline on track when competing priorities pulled stakeholders in different directions.
Apply early to roles that fit
Migrate Mate lists assistant project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by industry vertical
Assistant project coordinator duties shift significantly between construction, IT, and healthcare. Search within the industry where your experience or education lives first, since employers in those verticals will treat your background as directly transferable rather than adjacent.
Prepare a scope creep answer before interviews
Interviewers for coordinator roles almost always ask how you handle requests that fall outside the original project scope. Prepare a specific example that shows you documented the change, escalated it correctly, and helped the team absorb or push back on additional work.
Negotiate your title band alongside the offer
Some organizations post this role at different bands with different growth paths. When you receive an offer, ask which level the role sits at internally and what the typical promotion timeline looks like, since assistant versus associate coordinator can mean very different advancement tracks.
Assistant Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most assistant project coordinators?
Alta Cima, KTF, and EMCOR are hiring the most assistant project coordinators right now, with openings concentrated in California, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Demand is especially strong in construction, government contracting, and healthcare system expansion projects.
How many assistant project coordinator jobs are remote?
About 17% of assistant project coordinator openings are fully remote or hybrid as of November 2026, with remote availability concentrated in IT project support, software implementation, and administrative coordination roles. Construction and facilities management positions are almost always on-site because they require direct oversight of physical work.
How do you become an assistant project coordinator?
Start with a bachelor's degree in business, communications, or a technical field relevant to your target industry. Build hands-on experience by volunteering to track timelines or document action items on internal projects at any job. Earn a CAPM certification to signal foundational project management knowledge, then apply to entry-level coordinator or project administrator roles to build direct experience.
How do you get hired as an assistant project coordinator with little experience?
Focus on roles that describe themselves as entry-level or that list a CAPM as preferred rather than required. Emphasize transferable skills such as calendar management, meeting facilitation, or process documentation from internships, administrative roles, or coursework. A short freelance or volunteer project where you owned a deliverable schedule is often enough to satisfy the experience requirement on competitive openings.
What does the assistant project coordinator interview process look like?
Most employers run two to three rounds. The first is a phone or video screen covering your background and software familiarity. The second is a structured behavioral interview with scenario questions about handling conflicting priorities, communicating status updates, and managing stakeholder expectations. Some organizations add a practical exercise such as building a simple project plan or reviewing a mock status report before making an offer.
Where can I find and apply to assistant project coordinator jobs?
You can find and apply to assistant project coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your industry background and experience level, then apply directly to each listing that fits.
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