Mid Level Assistant Unit Manager Jobs
Mid level assistant unit manager jobs go to professionals ready to own operational workflows, mentor frontline staff, and drive day-to-day decisions with limited oversight from senior leadership. Openings run across Healthcare & Medical Services, Education, and Food & Beverage, with a mix of on-site, remote, and hybrid settings, and employers like NetApp, Sodexo, and Gallagher hiring at this level now.
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Showing 5 of 7+ Mid Level Assistant Unit Manager jobs
Own Every Moment at NetApp
At NetApp, your ideas power innovation. We lead in intelligent data infrastructure—delivering unified storage, integrated data services, and solutions that help organizations unlock the full potential of their data, from AI to multicloud.
Ready to innovate and contribute to our path to $10B? Here, you'll collaborate with passionate teams, tackle real-world challenges, and see your impact in how customers transform and grow. If you're ready to bring curiosity, creativity, and drive to every moment, NetApp is where your journey begins. Join teams that innovate to elevate, drive results, and excel together across every function.
Executive Assistant AI Business Unit
Job Summary
The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness.
The ideal candidate thrives in a fast-paced, dynamic environment, exercises sound judgment, and demonstrates exceptional attention to detail. You will be responsible for managing complex calendars, coordinating executive communications, planning meetings and events, and facilitating collaboration across stakeholders globally.
Responsibilities
- Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
- Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
- Serve as a trusted liaison between executives and internal/external stakeholders
- Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
- Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
- Conduct research and gather information to support the executive’s decision-making process
- Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
- Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
- Track progress and ensure deadlines are met
- Plan and coordinate events, conferences, and other activities as required
Job Requirements
- Excellent organizational and time-management skills with strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to work independently and as part of a team
- High level of professionalism and integrity
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Adaptability and the ability to manage multiple priorities in a fast-paced environment
- Proactive and resourceful with a positive attitude
- Occasional evening or weekend work may be required, and some travel may be necessary
Education
- Bachelor’s degree in business administration, communications, or a related field preferred
- Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment
At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
Equal Opportunity Employer:
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.
Why You'll Thrive at NetApp
At NetApp, you won't wait for the perfect moment—you'll make it. The early planning, the extra thought, the bold idea that turns good into great: That's how our people operate and how we continue to push the boundaries of data infrastructure.
NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise-grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.
Our culture
We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed—they drive everything we do.
If you're ready to innovate, rise to the challenge, and own every moment - make your next move your best one. Apply now.
Submitting an Application
To ensure a streamlined and fair hiring process for all candidates, our team only reviews applications submitted through our company website. This practice allows us to track, assess, and respond to applicants efficiently. Emailing our employees, recruiters, or Human Resources personnel directly will not influence your application.
AI Disclosure
For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision-making.
Own Every Moment at NetApp
At NetApp, your ideas power innovation. We lead in intelligent data infrastructure—delivering unified storage, integrated data services, and solutions that help organizations unlock the full potential of their data, from AI to multicloud.
Ready to innovate and contribute to our path to $10B? Here, you'll collaborate with passionate teams, tackle real-world challenges, and see your impact in how customers transform and grow. If you're ready to bring curiosity, creativity, and drive to every moment, NetApp is where your journey begins. Join teams that innovate to elevate, drive results, and excel together across every function.
Executive Assistant AI Business Unit
Job Summary
The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness.
The ideal candidate thrives in a fast-paced, dynamic environment, exercises sound judgment, and demonstrates exceptional attention to detail. You will be responsible for managing complex calendars, coordinating executive communications, planning meetings and events, and facilitating collaboration across stakeholders globally.
Responsibilities
- Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
- Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
- Serve as a trusted liaison between executives and internal/external stakeholders
- Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
- Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
- Conduct research and gather information to support the executive’s decision-making process
- Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
- Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
- Track progress and ensure deadlines are met
- Plan and coordinate events, conferences, and other activities as required
Job Requirements
- Excellent organizational and time-management skills with strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to work independently and as part of a team
- High level of professionalism and integrity
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Adaptability and the ability to manage multiple priorities in a fast-paced environment
- Proactive and resourceful with a positive attitude
- Occasional evening or weekend work may be required, and some travel may be necessary
Education
- Bachelor’s degree in business administration, communications, or a related field preferred
- Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment
At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
Equal Opportunity Employer:
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.
Why You'll Thrive at NetApp
At NetApp, you won't wait for the perfect moment—you'll make it. The early planning, the extra thought, the bold idea that turns good into great: That's how our people operate and how we continue to push the boundaries of data infrastructure.
NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise-grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.
Our culture
We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed—they drive everything we do.
If you're ready to innovate, rise to the challenge, and own every moment - make your next move your best one. Apply now.
Submitting an Application
To ensure a streamlined and fair hiring process for all candidates, our team only reviews applications submitted through our company website. This practice allows us to track, assess, and respond to applicants efficiently. Emailing our employees, recruiters, or Human Resources personnel directly will not influence your application.
AI Disclosure
For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision-making.
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Mid Level Assistant Unit Manager Jobs: Frequently Asked Questions
How do I get a mid level assistant unit manager job?
Position your application around ownership, not just participation. Highlight projects you led from start to finish, staff you coached, and operational problems you solved independently. Recruiters at this level want evidence that you can run a unit function without constant direction, so lead your resume with outcomes, not duties, and tailor your cover letter to the specific operational challenges each employer faces.
Which companies hire mid level assistant unit managers?
Companies hiring mid level assistant unit managers right now include NetApp, Sodexo, and Gallagher, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from organizations scaling their operations, opening new locations, or backfilling roles left by supervisors who have moved into senior management.
Are there remote mid level assistant unit manager jobs?
Yes, though most assistant unit manager roles remain on-site given their operational nature. About 67% of mid level assistant unit manager openings are remote or hybrid as of November 2026, and those positions typically involve coordinating distributed teams, managing reporting workflows, or supporting multi-site operations where physical presence at a single location is not required every day.
How do I move up to a mid level assistant unit manager role?
The path from entry level to mid level comes from deliberately building ownership over time. Focus on taking on projects beyond your defined scope, learning the full operational cycle of your unit, and demonstrating that you can manage up and across teams, not just execute tasks assigned to you. Consistent measurable impact, combined with informal mentorship of newer colleagues, signals readiness for a mid level title.
Which industries hire the most mid level assistant unit managers?
Mid Level assistant unit manager roles concentrate in Healthcare & Medical Services, Education, and Food & Beverage, based on current listings on Migrate Mate as of November 2026. These sectors tend to run large operational teams with multiple layers of supervision, which creates steady demand for mid level managers who can bridge frontline staff and senior leadership without requiring heavy oversight themselves.