Mid Level Bookkeeping Specialist Jobs

SHY CREATION, a well-established fine jewelry company, is seeking an experienced, organized, and detail-oriented Bookkeeper / Accounting & Payroll Specialist to join our team.

The ideal candidate will have a strong background in bookkeeping, payroll processing, bank reconciliations, and general accounting functions. This position also involves handling business license renewals, maintaining accurate financial records, and supporting day-to-day accounting and administrative operations.

We are looking for someone who is dependable, proactive, able to manage multiple responsibilities, and comfortable working independently in a fast-paced environment.

Key Responsibilities

• Maintain accurate and up-to-date financial records, including accounts payable and accounts receivable.
• Assist with processing payroll accurately and on time
• Assist with monthly bank and credit card reconciliations
• Manage and track business license renewals, permits, registrations, and other recurring compliance deadlines.
• Process vendor invoices, prepare payments, and maintain vendor accounts.
• Monitor customer payments, outstanding balances, and accounts receivable aging.
• Assist with monthly, quarterly, and year-end closing procedures.
• Review and reconcile general ledger accounts.
• Maintain vendor W-9 forms and assist with annual 1099 reporting.
• Prepare financial reports as requested by management.
• Coordinate with external accountants, tax professionals, banks, and government agencies.
• Maintain organized financial records and supporting documentation.
• Identify discrepancies, resolve accounting issues, and recommend process improvements.
• Assist with additional accounting and administrative responsibilities as needed.

Qualifications & Requirements

• Minimum 3 years of bookkeeping or accounting experience preferred.
• Hands-on experience processing payroll, including overtime calculations and payroll adjustments.
• Strong experience with bank reconciliations, accounts payable, and accounts receivable.
• Working knowledge of general accounting principles and bookkeeping practices.
• Experience managing business license renewals, permits, and government filings preferred.
• Proficiency in Microsoft Excel, including formulas, spreadsheets, and data reconciliation.
• Experience with QuickBooks or similar accounting software preferred.
• Experience with ADP payroll software is a plus.
• Strong organizational skills and excellent attention to detail.
• Ability to prioritize tasks, manage deadlines, and work independently.
• Excellent communication and problem-solving skills.
• Ability to handle confidential financial and employee information professionally.

What We're Looking For

• A reliable professional who takes ownership of assigned responsibilities.
• Someone who is meticulous with numbers and committed to accuracy.
• A proactive problem-solver who follows through on tasks.
• Someone comfortable handling multiple accounting functions and administrative deadlines.
• A team player with a positive attitude and strong work ethic.

Benefits

• Competitive compensation based on experience.
• Health, dental, and vision insurance.
• 401(k) retirement plan with company matching.
• Paid Federal and Jewish holidays.
• Paid vacation and sick leave
• Stable, professional working environment.

Pay: $30.00 - $38.00 per hour

Expected hours: 38.0 – 46.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person