Mid Level Clinical Administrative Assistant Jobs
Mid level clinical administrative assistant jobs call for professionals ready to own patient-facing workflows, coordinate across departments, and resolve scheduling or records issues with minimal oversight. Openings are concentrated in Education, Healthcare & Medical Services, and Investment & Asset Management, with 18% remote or hybrid availability, and employers like JPMorganChase, Clark Hill, and Jobot hiring at this level now.
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Showing 5 of 197+ Mid Level Clinical Administrative Assistant jobs
INTRODUCTION
MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.
ROLE AND RESPONSIBILITIES
As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:
- Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
- Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
- Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
- Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
- Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support
BASIC QUALIFICATIONS
- 5+ years of experience supporting senior-level management in an executive assistant capacity
- Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
- Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
- Strong judgment, discretion, and ability to handle confidential information
- Highly detail-oriented with strong organizational and follow-through abilities
- Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment
PREFERRED QUALIFICATIONS
What we offer you
- Salary range: $110,000 - $143,000 / year, plus eligible for annual bonus
- Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
- Flexible working arrangements, advanced technology, and collaborative workspaces.
- A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
- A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
- Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
- Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
- We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.
At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.
MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.
MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.
To all recruitment agencies
MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
Note on recruitment scams
We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com.
INTRODUCTION
MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.
ROLE AND RESPONSIBILITIES
As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:
- Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
- Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
- Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
- Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
- Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support
BASIC QUALIFICATIONS
- 5+ years of experience supporting senior-level management in an executive assistant capacity
- Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
- Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
- Strong judgment, discretion, and ability to handle confidential information
- Highly detail-oriented with strong organizational and follow-through abilities
- Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment
PREFERRED QUALIFICATIONS
What we offer you
- Salary range: $110,000 - $143,000 / year, plus eligible for annual bonus
- Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
- Flexible working arrangements, advanced technology, and collaborative workspaces.
- A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
- A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
- Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center, LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
- Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
- We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.
At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.
MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.
MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.
To all recruitment agencies
MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
Note on recruitment scams
We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com.
See All 197+ Mid Level Clinical Administrative Assistant Jobs
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Find JobsMid Level Clinical Administrative Assistant Job Market
Who's Hiring
- JPMorganChase17
- Clark Hill7
- Jobot6
- University of Miami5
- 4P Consulting4
Top Industries Hiring
- Education39
- Healthcare & Medical Services28
- Investment & Asset Management17
- Banking & Financial Services15
- Fintech14
Mid Level Clinical Administrative Assistant Jobs: Frequently Asked Questions
How do I get a mid level clinical administrative assistant job?
Position your experience around ownership, not just task completion. Highlight projects where you managed patient intake processes, coordinated multi-provider schedules, or resolved billing discrepancies independently. Emphasize proficiency with electronic health records systems, insurance verification, and cross-functional communication. Applications that show you have handled complexity without close supervision stand out at this level.
Which companies hire mid level clinical administrative assistants?
Companies hiring mid level clinical administrative assistants right now include JPMorganChase, Clark Hill, and Jobot, based on current listings on Migrate Mate as of November 2026. Health systems, specialty clinics, and outpatient care networks are the most active employers, as they need experienced coordinators who can handle patient flow and administrative operations with limited direction.
Are there remote mid level clinical administrative assistant jobs?
Yes, though most openings still require on-site or hybrid presence due to patient-facing responsibilities. About 18% of mid level clinical administrative assistant openings are remote or hybrid as of November 2026, with fully remote roles most common in medical billing, prior authorization, and insurance coordination functions.
How do I move up to a mid level clinical administrative assistant role?
Moving from entry level to mid level means deepening your command of clinical workflows and demonstrating measurable impact. Build expertise in a specific area, such as referral coordination, credentialing, or revenue cycle management, and take on projects you can describe by outcome. Employers look for professionals who have improved a process, reduced errors, or trained a colleague rather than those who have simply completed assigned tasks.
Which industries hire the most mid level clinical administrative assistants?
Mid Level clinical administrative assistant roles concentrate in Education, Healthcare & Medical Services, and Investment & Asset Management, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring because they operate high-volume patient environments where experienced administrative staff directly affect scheduling efficiency, compliance, and patient satisfaction.