Clinical Assistant Jobs in Columbus, OH

Position Summary

The Clinical & Administrative Assistant supports the daily operations of Magnolia Therapy Solutions' pediatric clinic by assisting with administrative tasks, clinic organization, material preparation, and environmental setup. This position plays an important role in maintaining an organized, welcoming, and efficient clinic environment while allowing clinicians to focus on providing exceptional patient care.

This is an entry-level position designed for someone who takes initiative, learns quickly, solves problems, and takes pride in maintaining a clean, organized, and welcoming environment for children, families, and staff.

Schedule & Availability

Monday–Friday, 12:30 PM–4:30 PM, with at least three extended shifts per month (8:30 AM–4:30 PM).

This position requires dependable attendance, punctuality, and the ability to independently complete opening and closing procedures after training. Additional coverage may occasionally be requested with advance notice.

Essential Job Functions

Administrative Support

• Scan, upload, and organize electronic documents.
• Prepare new patient packets and clinic forms.
• File, copy, print, and organize paperwork.
• Maintain organized electronic and paper filing systems.
• Assist with appointment confirmations and general administrative duties as assigned.
• Answer phones and greet families in a professional and courteous manner when needed.
• Maintain confidentiality in accordance with HIPAA regulations.

Clinical Support

• Prepare therapy materials for speech-language pathologists and behavior analysts.
• Print, laminate, cut, Velcro, and assemble therapy resources.
• Organize assessment protocols and therapy materials.
• Prepare treatment rooms before sessions.
• Reset and sanitize therapy rooms between uses.
• Maintain organized therapy supply areas.
• Assist with inventory and restocking of clinic supplies.

Preschool Readiness Program Support

• Prepare classroom materials and learning centers.
• Organize books, toys, manipulatives, and educational materials.
• Assist with classroom setup and seasonal program preparation.
• Create and organize visual supports, schedules, and classroom labels.
• Assemble activity bins and instructional materials.

Clinic Cleaning & Organization

• Sweep and mop floors.
• Empty trash cans and take trash to designated disposal areas.
• Dust furniture, shelves, and surfaces.
• Clean and sanitize shared toys, tables, and therapy materials.
• Keep the reception area, bathrooms, therapy rooms, and common areas neat and presentable.
• Restock cleaning supplies, paper products, and other clinic essentials.
• Assist with rearranging furniture, organizing storage, and other light physical tasks as needed.

Daily Operations

• Identify tasks that need attention and take initiative to complete them.
• Follow established procedures and troubleshoot routine issues.
• Prepare therapy materials and organize supplies.
• Assist clinicians with nonclinical tasks.
• Complete assigned projects accurately and efficiently.

Ideal Candidate

We are looking for someone who is:

• Dependable: Consistently punctual, reliable, and accountable.
• A quick learner: Able to understand new systems and responsibilities with training.
• A problem solver: Uses good judgment and takes initiative when challenges arise.
• Self-motivated: Notices what needs to be done without constant reminders.
• Detail-oriented: Takes pride in cleanliness, organization, and accuracy.
• Flexible: Willing to switch between administrative duties and hands-on physical tasks.
• Professional: Communicates respectfully with families, staff, and supervisors.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Basic computer proficiency.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality.
• Ability to prioritize tasks and work independently after training.
• Positive attitude and willingness to learn.

Preferred

• Experience in customer service, childcare, education, healthcare, or office administration.
• Experience with Microsoft Office or Google Workspace.

Physical Requirements

• Ability to lift up to 25 pounds.
• Frequent standing, walking, bending, reaching, and carrying materials.
• Ability to perform repetitive tasks such as cutting, laminating, and organizing materials.

Performance Expectations

The Clinical & Administrative Assistant is expected to:

• Demonstrate professionalism and reliability.
• Arrive to work on time and prepared.
• Maintain confidentiality at all times.
• Keep work areas organized and stocked.
• Complete assigned projects accurately and efficiently.
• Demonstrate initiative by identifying tasks that improve clinic operations.
• Communicate effectively with supervisors regarding project progress and needs.
• Contribute to a positive, team-oriented work environment.

Success in This Role

A successful Clinical & Administrative Assistant consistently helps the clinic operate more efficiently by anticipating needs, staying organized, completing projects independently, and maintaining an environment that supports exceptional care for children and families. This role allows clinicians to spend more time providing therapy while ensuring the clinic remains organized, prepared, and welcoming.

This position is expected to perform other duties as assigned. Responsibilities may evolve based on the operational needs of the clinic.

Pay: From $12.00 per hour

Expected hours: 20.0 – 25.0 per week

Application Question(s):

• Why are you interested in working at Magnolia Therapy Solutions and with young children?
• This position requires organizing materials, preparing therapy activities, cleaning and resetting rooms, and completing administrative tasks independently after training. Are you comfortable performing these responsibilities?
• This position requires attention to detail and the ability to work independently after training. Do you feel confident in these areas?
• Why do you believe you would be a great fit for this position?

Work Location: In person