Astera Institute Visa Sponsorship Jobs USA
Astera Institute is a science and research organization focused on high-impact scientific work, and it does sponsor work visas including H-1B visa and F-1 OPT. It's a smaller but selective sponsor, making it a realistic target for researchers and technical professionals seeking U.S. work authorization.
Find Astera Institute JobsOverview
Showing 5 of 32+ Astera Institute Visa Sponsorship Jobs USA
See all 32+ Astera Institute Visa Sponsorship Jobs USA
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Astera Institute Visa Sponsorship Jobs USA.
Get Access To All JobsAbout us
Astera is a private foundation on a mission to steer science and technology toward a better future. We believe the coming years will bring an era of unprecedented scientific and technological advancement as exponential progress in AI converges with central advances in other fields to accelerate innovation. This inflection point provides an unparalleled opportunity to fundamentally rethink the institutions, systems, and tools that drive progress. We have committed a $3.5B endowment to that work and fit the form of our support to the function it serves: grants, investments, and in-house research programs. We accept meaningful risk in the research we back and expect some of it to fail because transformative ideas are rarely the ones already proven. Our projects, and the foundation itself, operate like high-velocity startups, with a high performance bar and competitive compensation to match. We are searching for leaders who are compelled by the challenge of driving high-impact change in the way science is funded, conducted, and communicated. You can read more about our mission, vision, and programming at astera.org/vision.
Position Summary
Astera Institute is hiring an organized and proactive Administrative Assistant to support key Astera leaders as we grow. Initially, you will support our Head of AI Research and our Head of Strategic Investments. You'll split your time between both leaders, providing day-to-day administrative support while contributing to broader operations as a member of Astera's ops team reporting to our People Operations Manager. This role sits at the intersection of frontier research and early-stage investing, so you'll work with scientists, founders, and external partners. As an AI-forward organization, we're looking for someone excited about the transformative potential of AI tools, who sees this role as a chance to build that fluency and uplevel their work from day one.
Responsibilities
Executive Support (80%)
- Manage complex, multi-timezone calendars, balancing competing priorities between leaders
- Coordinate domestic and international travel and conference registrations (flights, hotels, ground transport, itineraries)
- Act as first point of contact for inbound requests, triaging and routing as needed
- Own finance admin, including expense reports and reimbursements, procurement (vendor quotes, POs, and invoice tracking), and budget tracking for programs and projects
- Prepare meeting materials, including agendas, briefing docs, and follow-up notes
- Track action items and follow up on outstanding deliverables
- Maintain organized shared drives and filing systems
- Coordinate guest and visitor logistics, including meeting rooms, badging, and hospitality
- Support research team events, seminars, workshops, and offsites
- Coordinate onboarding logistics for new team members, including equipment, accounts, and first-week schedules
AI Research
- Schedule and coordinate meetings with researchers, academic collaborators, and external partners
- Own recruiting coordination by scheduling interviews, managing candidate communications, and owning onsite coordination
- Conduct light research (venues, vendors, background on collaborators) and support special projects
Investments
- Schedule founder pitches, diligence calls, and co-investor meetings, often on short notice
- Help maintain the deal pipeline and CRM, keeping notes and contact records current
- Coordinate board meeting logistics and materials
- Handle confidential deal, portfolio, and financial information with discretion
- Nice to have: Exposure to venture capital, investing, or research environments.
Operations & Cross-functional (20%)
- Support the Foundation ops team as back up front desk reception coverage
- Support the Foundation ops team on projects as they arise, such as vendor coordination, event logistics, or communications support
- Serve as connective tissue between supported leaders and Foundation operations
- Continuously improve processes and ways of working, with an eye toward what new tools and technology make possible
Qualifications
More important than a substantial amount of experience is cultural alignment. Key attributes for success include:
- Prioritization & organizational skills: You manage competing priorities across two leaders with ease and re-prioritize independently when things shift. You stay calm under pressure.
- Relationship orientation & communication skills: You assume best intent and build positive working relationships with scientists, founders, and partners alike. You use written and verbal communication as an effective and critical tool.
- Proactive: You anticipate needs rather than waiting to be asked.
- Start-up mentality: You don't hold strong boundaries around what "isn't your job," and recognize this role may evolve significantly over 6–12 months.
- Discretion: You use good judgment with sensitive information, including confidential investment and financial details.
- Growth mindset: You value giving and receiving respectful, direct feedback. You're excited to learn new tools and techniques that uplevel your abilities and efficiency.
- Creative, tenacious problem solving: You see options where others see constraints, and you're energized by delighting stakeholders with thoughtful solutions.
- Mission drive: You're motivated by enabling science and ventures that could reshape the future.
Location
This role will be on-site 5 days a week in Emeryville, California.
Compensation
This role's pay range is $80,000 – $100,000 per year, based on experience, skills, and location.
Compensation Range: $80K - $100K
About us
Astera is a private foundation on a mission to steer science and technology toward a better future. We believe the coming years will bring an era of unprecedented scientific and technological advancement as exponential progress in AI converges with central advances in other fields to accelerate innovation. This inflection point provides an unparalleled opportunity to fundamentally rethink the institutions, systems, and tools that drive progress. We have committed a $3.5B endowment to that work and fit the form of our support to the function it serves: grants, investments, and in-house research programs. We accept meaningful risk in the research we back and expect some of it to fail because transformative ideas are rarely the ones already proven. Our projects, and the foundation itself, operate like high-velocity startups, with a high performance bar and competitive compensation to match. We are searching for leaders who are compelled by the challenge of driving high-impact change in the way science is funded, conducted, and communicated. You can read more about our mission, vision, and programming at astera.org/vision.
Position Summary
Astera Institute is hiring an organized and proactive Administrative Assistant to support key Astera leaders as we grow. Initially, you will support our Head of AI Research and our Head of Strategic Investments. You'll split your time between both leaders, providing day-to-day administrative support while contributing to broader operations as a member of Astera's ops team reporting to our People Operations Manager. This role sits at the intersection of frontier research and early-stage investing, so you'll work with scientists, founders, and external partners. As an AI-forward organization, we're looking for someone excited about the transformative potential of AI tools, who sees this role as a chance to build that fluency and uplevel their work from day one.
Responsibilities
Executive Support (80%)
- Manage complex, multi-timezone calendars, balancing competing priorities between leaders
- Coordinate domestic and international travel and conference registrations (flights, hotels, ground transport, itineraries)
- Act as first point of contact for inbound requests, triaging and routing as needed
- Own finance admin, including expense reports and reimbursements, procurement (vendor quotes, POs, and invoice tracking), and budget tracking for programs and projects
- Prepare meeting materials, including agendas, briefing docs, and follow-up notes
- Track action items and follow up on outstanding deliverables
- Maintain organized shared drives and filing systems
- Coordinate guest and visitor logistics, including meeting rooms, badging, and hospitality
- Support research team events, seminars, workshops, and offsites
- Coordinate onboarding logistics for new team members, including equipment, accounts, and first-week schedules
AI Research
- Schedule and coordinate meetings with researchers, academic collaborators, and external partners
- Own recruiting coordination by scheduling interviews, managing candidate communications, and owning onsite coordination
- Conduct light research (venues, vendors, background on collaborators) and support special projects
Investments
- Schedule founder pitches, diligence calls, and co-investor meetings, often on short notice
- Help maintain the deal pipeline and CRM, keeping notes and contact records current
- Coordinate board meeting logistics and materials
- Handle confidential deal, portfolio, and financial information with discretion
- Nice to have: Exposure to venture capital, investing, or research environments.
Operations & Cross-functional (20%)
- Support the Foundation ops team as back up front desk reception coverage
- Support the Foundation ops team on projects as they arise, such as vendor coordination, event logistics, or communications support
- Serve as connective tissue between supported leaders and Foundation operations
- Continuously improve processes and ways of working, with an eye toward what new tools and technology make possible
Qualifications
More important than a substantial amount of experience is cultural alignment. Key attributes for success include:
- Prioritization & organizational skills: You manage competing priorities across two leaders with ease and re-prioritize independently when things shift. You stay calm under pressure.
- Relationship orientation & communication skills: You assume best intent and build positive working relationships with scientists, founders, and partners alike. You use written and verbal communication as an effective and critical tool.
- Proactive: You anticipate needs rather than waiting to be asked.
- Start-up mentality: You don't hold strong boundaries around what "isn't your job," and recognize this role may evolve significantly over 6–12 months.
- Discretion: You use good judgment with sensitive information, including confidential investment and financial details.
- Growth mindset: You value giving and receiving respectful, direct feedback. You're excited to learn new tools and techniques that uplevel your abilities and efficiency.
- Creative, tenacious problem solving: You see options where others see constraints, and you're energized by delighting stakeholders with thoughtful solutions.
- Mission drive: You're motivated by enabling science and ventures that could reshape the future.
Location
This role will be on-site 5 days a week in Emeryville, California.
Compensation
This role's pay range is $80,000 – $100,000 per year, based on experience, skills, and location.
Compensation Range: $80K - $100K
Job Roles at Astera Institute
See all 32+ Astera Institute Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Astera Institute roles.
Get Access To All JobsTips for Finding Astera Institute Visa Sponsorship Jobs USA
Target research and technical roles
Astera Institute's sponsorship history is concentrated in science and research functions. Focus your application on roles where a specialized degree is directly required, these are the positions most likely to qualify for H-1B or OPT sponsorship at a research-driven organization.
Highlight your research credentials upfront
Astera Institute evaluates candidates on the depth of their scientific contributions. Lead your application with publications, lab experience, and domain expertise, not general skills. Demonstrating genuine research output signals you're a fit for the roles they actually sponsor.
Understand the OPT window before you apply
If you're on F-1 OPT, timing matters. Astera Institute sponsors OPT, so confirm your remaining work authorization window before applying and be transparent with the hiring team, it helps them plan the transition to H-1B if the role is a strong match.
Treat it as a boutique, not a large employer
Astera Institute sponsors a select number of visas relative to large institutions. Competition for sponsored roles is real. Treat each application as high-stakes and tailor your materials specifically to the organization's mission and the role's scientific scope.
Research the organization's focus areas before applying
Astera Institute backs research in specific scientific domains. Study their published work and funded projects before applying. Applicants who demonstrate genuine alignment with the institute's research priorities stand out from candidates with strong credentials but no contextual fit.
Use Migrate Mate to find verified open roles
When targeting a selective sponsor like Astera Institute, confirming real sponsorship history matters. Migrate Mate surfaces verified sponsors so you can filter by actual sponsorship track record and find open roles at organizations like Astera Institute with confidence.
Frequently Asked Questions
Does Astera Institute sponsor H-1B visas?
Yes, Astera Institute does sponsor H-1B visas. The organization has an established track record of sponsoring H-1B petitions for qualified research and technical professionals. Because it sponsors selectively rather than at high volume, competition for sponsored positions is meaningful, applicants with strong research credentials and a clear fit with the institute's scientific mission are best positioned.
Which visa types does Astera Institute sponsor?
Astera Institute sponsors H-1B visas and supports F-1 OPT work authorization, as well as TN visas for eligible Canadian and Mexican nationals. This range covers the most common pathways for international researchers and technical professionals entering the U.S. workforce. Sponsorship is focused on roles where a specialized degree is a genuine job requirement.
What types of roles does Astera Institute typically sponsor visas for?
Sponsorship at Astera Institute is concentrated in research and technical functions, positions in science, data, and domain-specific fields where a graduate degree is central to the work. Generalist or administrative roles are unlikely sponsorship candidates. If your background is in a quantitative or scientific discipline aligned with the institute's research areas, you're in the strongest position to be considered.
How do I find open visa-sponsored jobs at Astera Institute?
Migrate Mate is the most efficient way to find open roles at verified sponsors like Astera Institute. Because Astera Institute sponsors a select number of positions, roles can be competitive and move quickly. Filtering by sponsorship history on Migrate Mate ensures you're applying to employers with a confirmed track record, saving time compared to manually researching individual companies.
How do I approach the application process at Astera Institute as an international candidate?
Be upfront about your visa status early in the process, Astera Institute has sponsored visas before and understands the process. Tailor your application to the specific research focus of the role and the institute's broader scientific mission. If you're on OPT, clarify your remaining authorization window. Demonstrating deep domain expertise and genuine alignment with their work will carry more weight than a generic application.