City of Philadelphia Visa Sponsorship Jobs USA
The City of Philadelphia is a consistent visa sponsor within the government and public sector, supporting international professionals across technical, administrative, and public service roles. With a track record of H-1B visa and Green Card sponsorship, it's a credible option for foreign nationals seeking stable, mission-driven employment in the U.S.
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Get Access To All JobsINTRODUCTION
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
Agency Description
The City of Philadelphia Law Department serves as general counsel to the entire City government. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 290 attorneys and 130 professional staff to support seamless operations, reduce the City's legal liability, and address threats to the quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have a tangible impact on the city of Philadelphia. We celebrate the diversity of our staff, the City’s workforce, and the residents we serve, and we promote an environment of camaraderie, accountability, and inclusiveness. The Executive Team for the City of Philadelphia Law Department consists of the City Solicitor, First Deputy City Solicitor, the Chairs of the Litigation, Corporate and Tax, Social Services, and Investigations, Compliance, and Privacy Groups, Director of Administration, Director of Professional Development, Diversity, Equity and Inclusion, and Director of Communications.
Professional Responsibility & Public Service
We serve the residents of Philadelphia by providing excellent legal counsel as trustworthy partners to our clients, no matter the challenges we face. Our work frequently involves sensitive matters, confidential information, and communication with City officials and client agencies. All staff are expected to work collectively to demonstrate professionalism, sound judgement, discretion, and a strong commitment to public service.
JOB DESCRIPTION
Position Summary
The Executive Assistant to the City Solicitor provides high-level executive, administrative, analytical, clerical, and operational support to the City Solicitor and assists in the effective management of the Law Department. The position serves as a key liaison between the City Solicitor, Law Department leadership, City officials, departmental executives, external partners, and other stakeholders. The position performs a wide variety of executive support and administrative management assignments involving the review, coordination, and analysis of departmental operations, procedures, projects, and executive priorities. Work includes managing the City Solicitor’s calendar and correspondence; preparing briefing materials, reports, and presentations; coordinating meetings and executive assignments; monitoring administrative and organizational initiatives; analyzing operational processes and recommending improvements; and ensuring matters requiring the City Solicitor’s attention are appropriately prioritized, tracked, and resolved. This position regularly handles sensitive, confidential, privileged, personnel, litigation, policy, and executive-level matters requiring discretion, sound judgment, responsiveness, and a comprehensive understanding of City government and departmental operations. The position works with significant independence within established policies and priorities and may represent the City Solicitor in meetings, coordinate assignments on the City Solicitor’s behalf, and facilitate the implementation of administrative and procedural changes.
Essential Functions
The functions listed below are intended to describe the general nature and level of work performed in this role. They are not intended to be an exhaustive list of all duties, responsibilities, or essential functions. Duties may be modified, assigned, or reassigned as operational needs evolve, consistent with applicable law.
- Provides executive, administrative, clerical, analytical, and operational support to the City Solicitor and assists in managing the priorities and day-to-day activities of the executive office.
- Participates in the development of program administrative policies and standards and advises the executive on the administrative feasibility of implementing such changes.
- Coordinates projects, programs, and specific work efforts of assigned staff.
- Manages the City Solicitor’s calendar, meetings, briefings, correspondence, telephone calls, visitors, travel, and other executive activities; prepares agendas, materials, and necessary logistical arrangements.
- Reviews, prioritizes, routes, and responds to correspondence, documents, requests, and inquiries directed to the City Solicitor and ensures appropriate follow-up.
- Drafts, edits, and prepares correspondence, memoranda, reports, presentations, briefing materials, spreadsheets, meeting notes, and other executive documents.
- Tracks assignments, decisions, deadlines, commitments, and special requests originating from the City Solicitor and coordinates with Law Department leadership and staff to ensure timely completion.
- Reviews and analyzes administrative operations, procedures, workflows, records, and organizational practices and recommends improvements to enhance efficiency and effectiveness.
- Coordinates special projects, administrative initiatives, and organizational changes on behalf of the City Solicitor, including gathering information, monitoring timelines, preparing status reports, and facilitating implementation.
- Serves as a liaison between the City Solicitor and Law Department leadership, City departments, executive offices, governmental agencies, outside counsel, and other stakeholders and may represent the City Solicitor at meetings as assigned.
- Maintains confidential executive records, including Solicitor Opinions, files, correspondence, and tracking systems and coordinates document routing, approvals, signatures, records management, and other executive office administrative functions.
- Anticipates the administrative and operational needs of the City Solicitor, identifies competing priorities or emerging issues, and performs other related executive support and administrative assignments as required.
- Represents the City Solicitor in conferences and meetings.
- All other duties as assigned.
Competencies, Knowledge, Skills And Abilities
Knowledge
- Knowledge of public administration, executive office administration, organizational management, and municipal government operations.
- Knowledge of administrative and operational analysis, workflow improvement, organizational planning, and administrative controls.
- Knowledge of project management, program coordination, monitoring, and implementation practices.
- Knowledge of records management, correspondence preparation, scheduling, meeting coordination, and confidential information-handling practices.
- Knowledge of professional communication, report writing, office technology, Microsoft Office applications, and document-management systems.
Skills
- Skill in managing complex executive calendars, meetings, assignments, projects, deadlines, and competing priorities.
- Skill in analyzing administrative processes and organizational practices and identifying opportunities for operational improvement.
- Skill in conducting research, evaluating information, and developing practical administrative recommendations.
- Skill in preparing and editing executive correspondence, reports, presentations, briefing materials, and other documents.
- Skill in coordinating assignments and communicating effectively with executives, attorneys, managers, employees, and external stakeholders.
Abilities
- Ability to exercise discretion and maintain confidentiality regarding privileged, legal, personnel, policy, and executive-level matters.
- Ability to analyze administrative and operational issues and recommend or implement appropriate solutions.
- Ability to independently organize and coordinate multiple executive assignments and priorities while maintaining accuracy and attention to detail.
- Ability to anticipate the needs of the City Solicitor and proactively coordinate information, materials, decisions, scheduling, and follow-up.
- Ability to establish effective working relationships and represent the City Solicitor professionally and tactfully with internal and external stakeholders.
Qualifications
Preferred candidate will possess an Associates degree, paralegal certificate or equivalent and have executive support level experience, preferably in a legal setting. Preferred candidate will possess four years of progressively responsible experience providing administrative, executive, operational, or project support to senior leadership. Experience supporting executives in government, legal, public-sector, or similarly complex organizations is preferred.
Work Location & Onsite Expectations
This position is designated as fully onsite and employees are expected to report in person five (5) days per week, in accordance with the City Policy. Regular on-site presence is an operational requirement of this role.
Who Thrives In This Role
This position is well-suited for candidates who are adaptable, collaborative, comfortable making decisions in real time, and able to manage competing priorities while maintaining a high standard of professionalism in a fast-paced, in-person environment.
Additional Information
TO APPLY: Interested candidates must submit a cover letter and resume.
Salary Range: $76,062 to $88,427 - Commensurate with education and experience
Any questions related to this position should be directed to Renee Garcia, City Solicitor, Executive Office (renee.garcia@phila.gov).
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
INTRODUCTION
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
Agency Description
The City of Philadelphia Law Department serves as general counsel to the entire City government. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 290 attorneys and 130 professional staff to support seamless operations, reduce the City's legal liability, and address threats to the quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have a tangible impact on the city of Philadelphia. We celebrate the diversity of our staff, the City’s workforce, and the residents we serve, and we promote an environment of camaraderie, accountability, and inclusiveness. The Executive Team for the City of Philadelphia Law Department consists of the City Solicitor, First Deputy City Solicitor, the Chairs of the Litigation, Corporate and Tax, Social Services, and Investigations, Compliance, and Privacy Groups, Director of Administration, Director of Professional Development, Diversity, Equity and Inclusion, and Director of Communications.
Professional Responsibility & Public Service
We serve the residents of Philadelphia by providing excellent legal counsel as trustworthy partners to our clients, no matter the challenges we face. Our work frequently involves sensitive matters, confidential information, and communication with City officials and client agencies. All staff are expected to work collectively to demonstrate professionalism, sound judgement, discretion, and a strong commitment to public service.
JOB DESCRIPTION
Position Summary
The Executive Assistant to the City Solicitor provides high-level executive, administrative, analytical, clerical, and operational support to the City Solicitor and assists in the effective management of the Law Department. The position serves as a key liaison between the City Solicitor, Law Department leadership, City officials, departmental executives, external partners, and other stakeholders. The position performs a wide variety of executive support and administrative management assignments involving the review, coordination, and analysis of departmental operations, procedures, projects, and executive priorities. Work includes managing the City Solicitor’s calendar and correspondence; preparing briefing materials, reports, and presentations; coordinating meetings and executive assignments; monitoring administrative and organizational initiatives; analyzing operational processes and recommending improvements; and ensuring matters requiring the City Solicitor’s attention are appropriately prioritized, tracked, and resolved. This position regularly handles sensitive, confidential, privileged, personnel, litigation, policy, and executive-level matters requiring discretion, sound judgment, responsiveness, and a comprehensive understanding of City government and departmental operations. The position works with significant independence within established policies and priorities and may represent the City Solicitor in meetings, coordinate assignments on the City Solicitor’s behalf, and facilitate the implementation of administrative and procedural changes.
Essential Functions
The functions listed below are intended to describe the general nature and level of work performed in this role. They are not intended to be an exhaustive list of all duties, responsibilities, or essential functions. Duties may be modified, assigned, or reassigned as operational needs evolve, consistent with applicable law.
- Provides executive, administrative, clerical, analytical, and operational support to the City Solicitor and assists in managing the priorities and day-to-day activities of the executive office.
- Participates in the development of program administrative policies and standards and advises the executive on the administrative feasibility of implementing such changes.
- Coordinates projects, programs, and specific work efforts of assigned staff.
- Manages the City Solicitor’s calendar, meetings, briefings, correspondence, telephone calls, visitors, travel, and other executive activities; prepares agendas, materials, and necessary logistical arrangements.
- Reviews, prioritizes, routes, and responds to correspondence, documents, requests, and inquiries directed to the City Solicitor and ensures appropriate follow-up.
- Drafts, edits, and prepares correspondence, memoranda, reports, presentations, briefing materials, spreadsheets, meeting notes, and other executive documents.
- Tracks assignments, decisions, deadlines, commitments, and special requests originating from the City Solicitor and coordinates with Law Department leadership and staff to ensure timely completion.
- Reviews and analyzes administrative operations, procedures, workflows, records, and organizational practices and recommends improvements to enhance efficiency and effectiveness.
- Coordinates special projects, administrative initiatives, and organizational changes on behalf of the City Solicitor, including gathering information, monitoring timelines, preparing status reports, and facilitating implementation.
- Serves as a liaison between the City Solicitor and Law Department leadership, City departments, executive offices, governmental agencies, outside counsel, and other stakeholders and may represent the City Solicitor at meetings as assigned.
- Maintains confidential executive records, including Solicitor Opinions, files, correspondence, and tracking systems and coordinates document routing, approvals, signatures, records management, and other executive office administrative functions.
- Anticipates the administrative and operational needs of the City Solicitor, identifies competing priorities or emerging issues, and performs other related executive support and administrative assignments as required.
- Represents the City Solicitor in conferences and meetings.
- All other duties as assigned.
Competencies, Knowledge, Skills And Abilities
Knowledge
- Knowledge of public administration, executive office administration, organizational management, and municipal government operations.
- Knowledge of administrative and operational analysis, workflow improvement, organizational planning, and administrative controls.
- Knowledge of project management, program coordination, monitoring, and implementation practices.
- Knowledge of records management, correspondence preparation, scheduling, meeting coordination, and confidential information-handling practices.
- Knowledge of professional communication, report writing, office technology, Microsoft Office applications, and document-management systems.
Skills
- Skill in managing complex executive calendars, meetings, assignments, projects, deadlines, and competing priorities.
- Skill in analyzing administrative processes and organizational practices and identifying opportunities for operational improvement.
- Skill in conducting research, evaluating information, and developing practical administrative recommendations.
- Skill in preparing and editing executive correspondence, reports, presentations, briefing materials, and other documents.
- Skill in coordinating assignments and communicating effectively with executives, attorneys, managers, employees, and external stakeholders.
Abilities
- Ability to exercise discretion and maintain confidentiality regarding privileged, legal, personnel, policy, and executive-level matters.
- Ability to analyze administrative and operational issues and recommend or implement appropriate solutions.
- Ability to independently organize and coordinate multiple executive assignments and priorities while maintaining accuracy and attention to detail.
- Ability to anticipate the needs of the City Solicitor and proactively coordinate information, materials, decisions, scheduling, and follow-up.
- Ability to establish effective working relationships and represent the City Solicitor professionally and tactfully with internal and external stakeholders.
Qualifications
Preferred candidate will possess an Associates degree, paralegal certificate or equivalent and have executive support level experience, preferably in a legal setting. Preferred candidate will possess four years of progressively responsible experience providing administrative, executive, operational, or project support to senior leadership. Experience supporting executives in government, legal, public-sector, or similarly complex organizations is preferred.
Work Location & Onsite Expectations
This position is designated as fully onsite and employees are expected to report in person five (5) days per week, in accordance with the City Policy. Regular on-site presence is an operational requirement of this role.
Who Thrives In This Role
This position is well-suited for candidates who are adaptable, collaborative, comfortable making decisions in real time, and able to manage competing priorities while maintaining a high standard of professionalism in a fast-paced, in-person environment.
Additional Information
TO APPLY: Interested candidates must submit a cover letter and resume.
Salary Range: $76,062 to $88,427 - Commensurate with education and experience
Any questions related to this position should be directed to Renee Garcia, City Solicitor, Executive Office (renee.garcia@phila.gov).
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
Job Roles at City of Philadelphia
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Get Access To All JobsTips for Finding City of Philadelphia Visa Sponsorship Jobs USA
Target roles in high-demand city departments
Philadelphia's public sector sponsors visas most often for specialized technical and administrative roles. Focus your search on departments like public health, information technology, planning, and finance, where specialty occupation requirements are clearest and sponsorship is most likely.
Understand how government hiring timelines work
City government hiring moves slower than the private sector. Applications, civil service reviews, and sponsorship approvals can take several months. Build this into your job search timeline and apply well before your current work authorization expires.
Check whether the role requires a civil service exam
Many City of Philadelphia positions require passing a civil service examination before an offer is extended. Confirm exam requirements early, some roles are exempt, but others aren't, and skipping this step can delay or disqualify your application.
Prioritize roles that clearly state a degree requirement
H-1B sponsorship requires the position to qualify as a specialty occupation. Look for Philadelphia job postings that specify a bachelor's degree in a particular field, this is the clearest signal the role can support H-1B sponsorship.
Search verified sponsors before applying broadly
Not every government employer sponsors visas at the same rate. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, helping you focus your energy on employers like Philadelphia with a confirmed track record.
Ask about sponsorship during the interview, not after
City of Philadelphia has sponsored both H-1B and Green Card cases, so raising the topic isn't unusual. Clarify sponsorship willingness before accepting any offer, government HR departments often need lead time to coordinate with legal counsel.
Frequently Asked Questions
Does City of Philadelphia sponsor H-1B visas?
Yes, the City of Philadelphia sponsors H-1B visas, primarily for roles in specialized fields such as information technology, public health, engineering, and finance. The sponsorship process in a government setting involves coordination between city HR and legal teams, so applicants should confirm sponsorship willingness early in the hiring process and account for longer administrative timelines compared to private sector employers.
What visa types does City of Philadelphia sponsor?
The City of Philadelphia has a history of sponsoring H-1B visas for specialty occupation roles and employment-based Green Cards, including EB-2 and EB-3 categories, for longer-term hires. It has also sponsored TN visas for eligible Canadian and Mexican nationals in qualifying professional roles. The mix of visa types reflects the city's need for specialized talent across a range of public sector departments.
Which departments or roles at City of Philadelphia are most likely to offer visa sponsorship?
Sponsorship tends to be concentrated in departments where specialized skills are essential and harder to fill locally, typically information technology, public health, urban planning, and fiscal administration. Roles requiring a specific bachelor's degree or higher in a technical field are the strongest candidates for H-1B sponsorship. Positions classified under civil service may have additional requirements before sponsorship can be initiated.
How do I find open jobs at City of Philadelphia that offer visa sponsorship?
The City of Philadelphia posts openings through its official jobs portal, but listings rarely specify visa sponsorship explicitly. Migrate Mate tracks employers with verified sponsorship histories, making it easier to identify City of Philadelphia roles worth targeting without having to guess whether sponsorship is on the table. Filter by employer and visa type to narrow your search to relevant opportunities.
How do I approach the sponsorship conversation when applying to City of Philadelphia?
Government employers like the City of Philadelphia typically have structured HR processes, so it's best to raise the sponsorship question before or during the interview stage, not after an offer is made. Ask whether the department has sponsored visas for similar roles in the past and who coordinates the legal process internally. Being direct signals that you understand the process and helps HR assess feasibility early.