Hampshire College Visa Sponsorship USA

Institution: Hampshire College

Department: Institutional Support Services

Job Title: Gifts and Records Specialist and Budget Administrator

Position Type: Full Time

Schedule: 35 Hours a week; Monday – Friday 8:30am-4:30pm

Pay Range/ Status: $27.56 Hour/Non-Exempt

$1,929.20 paid bi-weekly

Location: Hampshire College Campus in Amherst, MA

Reports to: Assistant Director of Institutional Support Services for Advancement

Anticipated Start Date: Immediately

BENEFITS:

Hampshire College offers an excellent benefits package to Hampshire employees, which is prorated based on employment cycle and start date.

New Hampshire employees are immediately eligible for the following paid time off package and all of the hours are accrued:

• Holidays - 12 paid holidays per calendar year, including 3 floating holidays.
• Personal Days - 3 personal days per fiscal year.
• Sick days - 1 sick day accruing per month (Maximum of 130 days).
• Vacation days - 10 paid vacation days per fiscal year (July 1 - June 30); vacation time will increase with years of service.
• • 1-3 years of service: 2 weeks
• 3-8 years of service: 3 weeks
• 8+ years of service: 4 weeks

Hampshire College also has a winter break that is fully paid for employees from Christmas Eve to New Year’s each year, typically 6 ½ paid days.

On top of generous paid time off, Hampshire College offers all full-time employees an excellent benefit package, including:

• Medical, Dental, and Vision Insurance.
• College paid basic life insurance.
• 403b Retirement plan with 2% match after 1-year service and employee contribution.
• Educational opportunities for employees and their families, including a variety of college tuition benefits for dependent children.

For information on Hampshire College, including more information on employee benefits and our college culture, visit our website at www.hampshire.edu.

About us:

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The Division of Institutional Support provides vital infrastructure and resources through student recruitment, financial aid, marketing, fundraising, constituent relations, and event services that empower Hampshire’s radical educational mission.

DESCRIPTION OF RESPONSIBILITIES:

The Gifts & Records Specialist and Budget Administrator manages all aspects of gift accounting, records management, and budget management. This position builds collaborative relationships with the Business Office, developing policies and documenting procedures to ensure that all gifts and pledges to Hampshire College are recorded, receipted, tracked, and reported in compliance with IRS and accounting guidelines; and that all budget expenditures follow Hampshire’s internal auditing procedures as well as accounting standards. This position also maintains the college’s fundraising database by entering and editing information about alums, parents and friends of the college.

The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment with strong customer service that values diversity, equity, inclusion, and anti-racism.

SKILLS:

• Enters all gifts, pledges, and biographic information into the Advancement database.
• Develop policy and document procedures to ensure Hampshire’s gift accounting follows IRS and accounting guidelines.
• Works closely with the Business Office to ensure all budget expenditures follow Hampshire’s internal accounting standards.
• Successful candidate needs to be extremely detailed oriented: entry processes are often complicated with many specific steps, and accuracy is essential.
• Reviewing correspondence to independently determine what information should be updated.
• Researching those individuals whose mail has been returned.
• Running reports to test accuracy of data.
• Ensuring that proper data standards are updated in the Core Process Manual.
• Training new users in processing data accurately.

PREFERRED QUALIFICATIONS:

• Familiarity with IRS regulations regarding charitable giving, particularly those related to a higher education setting.
• Experience with budgets or data tracking.
• Experience with Ellucian Colleague or other relational databases.

REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE:

• An Associate’s Degree
• Minimum of two years’ experience with relational databases and bookkeeping, including both the inputting and maintenance of data and the generation of reports.
• Successful candidate will have knowledge of financial accounting systems and bookkeeping processes.
• Experience with computers within a professional environment; proficiency with Word, Excel, Access and the ability to learn other relational database programs.
• Strong organizational and communication skills.
• Aptitude to manage multiple tasks.
• Ability to maintain confidentiality of college and donor information and data.
• A commitment to working with people from diverse backgrounds.
• Must be passionate about working in an organization that values and promotes diversity, equity, inclusion and anti-racism.

Alternatives to formal education and paid work experience may be considered as equivalent qualifications to include military service/training, volunteering, activism, and other non-traditional programs and experiences related to the position.

WHO SHOULD APPLY:

Hampshire College is an equal opportunity employer and deeply committed to a community of excellence, equity, diversity, and inclusion. We are particularly committed to revealing and combating the social and institutional structures that support racism and white supremacy in all phases of employment and college life. We believe that the educational and employment environment is enhanced when diverse groups of people with diverse ideas come together to work and grow. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual minority groups, veterans, and other candidates who will contribute to the diversification and enrichment of ideas and perspectives. Hampshire College is committed to removing barriers to employment faced by equity-seeking groups and encourages (but does not require) members of these groups to self-identify in their application materials. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in the work environment are particularly encouraged to apply.

Review of applications will begin immediately and will continue until the position is filled.