Clinical Trial Associate Jobs at Medpace with Visa Sponsorship
Medpace hires Clinical Trial Associates to support the full lifecycle of clinical research studies, from protocol management to data coordination. The company has a clear track record of sponsoring international talent across multiple visa categories for this function, making it a realistic target for candidates who need work authorization.
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Get Access To All JobsWe are currently hiring individuals seeking an exciting career in clinical research, managing our Trial Master File. The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is an integral tool and helps teams manage trials more effectively. TMF oversight is important to the successful execution of a trial and ultimately plays a big role in a new drug or device receiving approval by the FDA. In this position, you will be working with a highly experienced team of other administrators and clinical research professionals that can help you grow your skillset while working for a growing and developing company.
Responsibilities
The Clinical Trial Associate supports TMF oversight for a trial by ensuring documents meet established quality standards. This position involves both independent and computer-based work, as well as opportunity for communication and collaboration with trial teams.
- Manage electronic filing system for trial documentation
- Track, maintain, and perform quality check of electronic documents
- Communicate with internal associates globally regarding errors in trial documents
- Prepare documents for shipment
Qualifications
- Associates degree, or equivalent required
- Bachelor's degree preferred
- Some experience in document administration
- High attention to detail
- Excellent organizational skills
- Strong written and verbal communication skills
- Knowledge of MS Office
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
Why Medpace?
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
Cincinnati Perks
- Cincinnati Campus Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
Awards
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What To Expect Next
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
Location: This position is fully office-based in Cincinnati, OH.
We are currently hiring individuals seeking an exciting career in clinical research, managing our Trial Master File. The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is an integral tool and helps teams manage trials more effectively. TMF oversight is important to the successful execution of a trial and ultimately plays a big role in a new drug or device receiving approval by the FDA. In this position, you will be working with a highly experienced team of other administrators and clinical research professionals that can help you grow your skillset while working for a growing and developing company.
Responsibilities
The Clinical Trial Associate supports TMF oversight for a trial by ensuring documents meet established quality standards. This position involves both independent and computer-based work, as well as opportunity for communication and collaboration with trial teams.
- Manage electronic filing system for trial documentation
- Track, maintain, and perform quality check of electronic documents
- Communicate with internal associates globally regarding errors in trial documents
- Prepare documents for shipment
Qualifications
- Associates degree, or equivalent required
- Bachelor's degree preferred
- Some experience in document administration
- High attention to detail
- Excellent organizational skills
- Strong written and verbal communication skills
- Knowledge of MS Office
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
Why Medpace?
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
Cincinnati Perks
- Cincinnati Campus Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
Awards
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What To Expect Next
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
Location: This position is fully office-based in Cincinnati, OH.
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Get Access To All JobsTips for Finding Clinical Trial Associate Jobs at Medpace Jobs
Align your credentials to Medpace's CTA expectations
Medpace recruits CTAs with life sciences degrees and hands-on protocol or data management experience. Before applying, confirm your transcripts and any clinical research certifications like SOCRA or ACRP are ready to share, since sponsors often request them early.
Target Medpace's therapeutic area teams directly
Medpace operates as a full-service CRO with concentrated hiring in oncology, cardiology, and metabolic disease. Tailoring your application to a specific therapeutic unit signals genuine fit and gets your resume in front of the hiring manager who controls headcount.
Clarify OPT or CPT timing before your first interview
If you're on F-1 status, your OPT authorization dates and any STEM extension eligibility directly affect when Medpace can onboard you. Confirm your I-20 end date and planned OPT start before scheduling interviews so there's no gap in authorized employment.
Ask specifically about H-1B filing timelines in your offer stage
USCIS's H-1B cap registration opens in March for an October 1 start. If you receive an offer in late spring or summer, confirm with Medpace's immigration team whether they'll file in the current cap cycle or carry you through the next one on OPT or another status.
Verify your degree satisfies specialty occupation requirements
H-1B approval for a Clinical Trial Associate role depends on demonstrating the position requires at least a bachelor's degree in a specific field like biology, pharmacology, or nursing. A general business or unrelated science degree may require additional documentation to satisfy USCIS's specialty occupation standard.
Use Migrate Mate to find open CTA roles at Medpace
CTA openings at Medpace appear across multiple sites and close quickly. Use Migrate Mate to filter specifically for Medpace Clinical Trial Associate roles that include visa sponsorship, so you're applying to positions where sponsorship is already confirmed rather than guessing.
Clinical Trial Associate at Medpace jobs are hiring across the US. Find yours.
Find Clinical Trial Associate at Medpace JobsFrequently Asked Questions
Does Medpace sponsor H-1B visas for Clinical Trial Associates?
Yes, Medpace sponsors H-1B visas for Clinical Trial Associates. As a contract research organization with active international hiring, Medpace has an established process for H-1B filings. You'll want to confirm the specific timeline with their internal immigration or HR team at the offer stage, since cap-subject filings follow USCIS's fixed annual registration window each March.
How do I apply for Clinical Trial Associate jobs at Medpace?
Apply directly through Medpace's careers portal, where CTA roles are listed by location and therapeutic area. You can also find open positions filtered by visa sponsorship on Migrate Mate, which makes it easier to confirm sponsorship eligibility before you apply. Tailor your application to the specific protocol management or data coordination responsibilities described in the posting.
Which visa types does Medpace commonly use for Clinical Trial Associates?
Medpace sponsors H-1B visas as the primary long-term work authorization pathway for Clinical Trial Associates. They also work with F-1 OPT and CPT for students and recent graduates in clinical research or life sciences programs, TN visas for Canadian and Mexican nationals in qualifying scientific roles, and J-1 visas in certain research-focused contexts. EB-2 and EB-3 Green Card sponsorship is available for longer-tenured employees.
What qualifications does Medpace expect for Clinical Trial Associate roles?
Medpace typically expects a bachelor's degree in a life sciences field such as biology, pharmacology, nursing, or a related discipline. Hands-on experience with clinical trial protocols, source document verification, or regulatory submissions strengthens your application significantly. Certifications from SOCRA or ACRP are not always required but demonstrate clinical research competency that Medpace values during evaluation.
How long does the visa sponsorship process take when joining Medpace as a Clinical Trial Associate?
Timeline depends on your current visa status. If you're on F-1 OPT, Medpace can typically onboard you immediately while preparing an H-1B filing for the next cap cycle. Standard H-1B processing takes several months after an October 1 start date; premium processing through USCIS can reduce adjudication to around 15 business days. Plan for a gap between offer acceptance and full H-1B approval.
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