Administrative Assistant Jobs at Memorial Hermann Health System with Visa Sponsorship
Administrative Assistant roles at Memorial Hermann Health System sit at the center of clinical and operational workflows, supporting departments across one of Texas's largest health systems. Memorial Hermann has a consistent track record of sponsoring international candidates for administrative support functions, making it a realistic target for visa-sponsored job seekers.
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Get Access To All JobsINTRODUCTION
At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.
JOB SUMMARY
Under direct supervision, the Health Information Management Assistant performs general administrative duties as directed to carry out the daily operations of Health Information Management (HIM) department. Performs all clerical functions necessary to file, retrieve, copy and distribute medical records following all federal, state, industry and hospital guidelines. Will provide guidance to HIM Assistant I and newly hired employees.
MINIMUM QUALIFICATIONS
Education: High School Diploma or GED
Licenses/Certifications: RHIT preferred
Experience / Knowledge / Skills:
- Two (2) years of experience in health information management or equivalent health information management technical training, preferred
- Knowledge of medical terminology
- Strong knowledge of medical records procedures
- Effective oral and written communication skills
- Ability to follow instructions and perform tasks accurately
PRINCIPAL ACCOUNTABILITIES
- Reviews the medical record and assignment of deficiencies to assure compliance with rules and regulations for record completion.
- Audits accuracy of electronic and manual entry and facilitates resolution of any discrepancies.
- Maintains records using multiple, complex filing systems to retrieve files, locate missing records, file/or scan new and updated information.
- Determines appropriate document content and data necessary to be retained in the legal physical and electronic medical records.
- Reviews medical records for completeness.
- Monitors entries made into medical record documents to ensure that all information is legible, complete, and signed.
- Coordinates analysis of records into standard order, and files records in designated areas according to applicable alphabetic and numeric filing system.
- Reviews scanned documents for accuracy, legibility, and appropriate identification.
- Provides customer service related duties.
- Communicates with physicians and staff to clarify diagnosis or get additional information.
- Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
- Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
- Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
- Other duties as assigned.
INTRODUCTION
At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.
JOB SUMMARY
Under direct supervision, the Health Information Management Assistant performs general administrative duties as directed to carry out the daily operations of Health Information Management (HIM) department. Performs all clerical functions necessary to file, retrieve, copy and distribute medical records following all federal, state, industry and hospital guidelines. Will provide guidance to HIM Assistant I and newly hired employees.
MINIMUM QUALIFICATIONS
Education: High School Diploma or GED
Licenses/Certifications: RHIT preferred
Experience / Knowledge / Skills:
- Two (2) years of experience in health information management or equivalent health information management technical training, preferred
- Knowledge of medical terminology
- Strong knowledge of medical records procedures
- Effective oral and written communication skills
- Ability to follow instructions and perform tasks accurately
PRINCIPAL ACCOUNTABILITIES
- Reviews the medical record and assignment of deficiencies to assure compliance with rules and regulations for record completion.
- Audits accuracy of electronic and manual entry and facilitates resolution of any discrepancies.
- Maintains records using multiple, complex filing systems to retrieve files, locate missing records, file/or scan new and updated information.
- Determines appropriate document content and data necessary to be retained in the legal physical and electronic medical records.
- Reviews medical records for completeness.
- Monitors entries made into medical record documents to ensure that all information is legible, complete, and signed.
- Coordinates analysis of records into standard order, and files records in designated areas according to applicable alphabetic and numeric filing system.
- Reviews scanned documents for accuracy, legibility, and appropriate identification.
- Provides customer service related duties.
- Communicates with physicians and staff to clarify diagnosis or get additional information.
- Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
- Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
- Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
- Other duties as assigned.
See all 27+ Administrative Assistant at Memorial Hermann Health System jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Memorial Hermann Health System Jobs
Tailor your resume to healthcare administration
Memorial Hermann hires administrative assistants across clinical departments, executive offices, and patient services. Highlight experience with medical scheduling software, HIPAA compliance, and multi-department coordination to signal you already understand healthcare operational demands.
Verify your credentials match posted requirements
Many of Memorial Hermann's administrative roles specify proficiency in Epic or similar EHR systems. Before applying, confirm your resume reflects any hands-on system experience, since these are treated as hard requirements rather than preferences during screening.
Target departments with sustained administrative hiring
Use Migrate Mate to filter open Administrative Assistant roles at Memorial Hermann Health System by department and location, so you can identify which facilities and service lines are actively hiring and prioritize applications where sponsorship has historically been granted.
Clarify sponsorship intent before the offer stage
Memorial Hermann processes H-1B petitions through USCIS on behalf of sponsored employees. Raise your visa status during the HR screening call, not after an offer, so the recruiting team can confirm internal sponsorship approval before investing further in your candidacy.
Align your start date with H-1B cap deadlines
If you need cap-subject H-1B sponsorship, USCIS registration opens in March for an October 1 start. Work backward from that date when negotiating your offer timeline with Memorial Hermann's HR team to avoid a gap in work authorization.
Preserve F-1 OPT grace periods during hiring delays
If you're on F-1 OPT and Memorial Hermann's offer or onboarding extends past your authorization end date, notify your DSO immediately. The 60-day grace period after OPT expiration does not permit employment, so any gap requires proactive status management with your institution.
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Find Administrative Assistant at Memorial Hermann Health System JobsFrequently Asked Questions
Does Memorial Hermann Health System sponsor H-1B visas for Administrative Assistants?
Yes, Memorial Hermann Health System has sponsored H-1B visas for Administrative Assistant roles. The sponsorship process is handled through USCIS and requires Memorial Hermann's HR and legal teams to file a petition on your behalf. You'll need a confirmed job offer before sponsorship can begin, and roles must meet specialty occupation standards under USCIS guidelines.
Which visa types are commonly used for Administrative Assistant roles at Memorial Hermann Health System?
H-1B is the most common employer-sponsored pathway for Administrative Assistants at Memorial Hermann. F-1 OPT and CPT are also used, particularly for recent graduates completing degree programs in healthcare administration or business. TN status is available for Canadian and Mexican nationals in qualifying administrative categories. Each pathway has different authorization timelines and renewal requirements.
What qualifications or experience does Memorial Hermann Health System expect for Administrative Assistant roles?
Memorial Hermann typically expects proficiency in Microsoft Office and electronic health record systems such as Epic, along with experience supporting clinical or administrative teams in a healthcare environment. Strong organizational skills, familiarity with HIPAA requirements, and prior experience in a hospital or multi-department setting strengthen your application considerably over candidates with general office backgrounds.
How do I apply for Administrative Assistant jobs at Memorial Hermann Health System?
Browse current Administrative Assistant openings at Memorial Hermann Health System on Migrate Mate, which filters listings by visa sponsorship eligibility so you can quickly identify roles where your work authorization status is supported. Apply directly through Memorial Hermann's careers portal, and clearly indicate your visa status and any sponsorship needs early in the application process to avoid misalignment later.
How do I time my application to align with Memorial Hermann's sponsorship and hiring process?
Memorial Hermann's administrative hiring cycles often follow budget and fiscal planning timelines, with activity peaking in the first and third quarters. If you need cap-subject H-1B sponsorship, an offer by late February gives enough lead time for USCIS registration in March and an October 1 start. F-1 OPT candidates should apply at least 90 days before their current authorization expires.
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