Administrative Assistant Jobs at Columbia University with Visa Sponsorship
Administrative Assistant roles at Columbia University span departments from academic affairs to student services, supporting faculty, administrators, and research operations across a major research institution. Columbia has an established immigration infrastructure and regularly works with international hires on visa sponsorship for qualified administrative professionals.
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Get Access To All JobsJob no: 514171
Position type: Interim
Location: New York
Categories: Onsite
Posting Summary:
The Hollingworth Science Camp at Teachers College, Columbia University, is seeking an Administrative Assistant who will play a vital role in supporting the successful operation of our summer camp program. This position involves assisting with all aspects of camp administration, from pre-camp planning to post-camp follow-up, including clean-up.
Job Summary/Basic Function:
Assist with the full lifecycle of running a summer camp program, from pre-camp preparation of materials and management of the databases, to post-camp parent communications and clean up protocols.
- Prepare materials for parents, teachers, and campers
- Provide clear and consistent parent communication via email, phone and in person
- Collaborate with office staff and teaching staff to ensure program runs smoothly
- Setup and breakdown of staff meetings, daily check in area, and camper special events
- Other duties as assigned
Minimum Qualifications:
- Bachelor’s degree or the equivalent in training or experience
- 1 year of related experience
- Experience working in an office environment with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Strong attention to detail and accuracy
- Professionalism and discretion when handling sensitive information
- Experience in scheduling and coordinating meetings or events
Preferred Qualifications:
- Masters program in progress
- Customer service experience, particularly in responding to parent inquiries
- Ability to work collaboratively as part of a multidisciplinary team
- Creative problem-solving skills and adaptability to changing priorities
- Experience with event setup, logistics, or program coordination
Salary Range:
$20/hour
Work Modality:
Onsite
Equal Employment Opportunity
Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law.
If you would like to discuss any disability-related accommodations under the Americans with Disabilities Act, or a similar law, related to applying for employment at Teachers College, Columbia University, please email the Office of Access and Services for Individuals with Disabilities: oasid@tc.columbia.edu
Advertised: Apr 23, 2026 Eastern Daylight Time
Applications close: Jul 15, 2026 Eastern Daylight Time
Job no: 514171
Position type: Interim
Location: New York
Categories: Onsite
Posting Summary:
The Hollingworth Science Camp at Teachers College, Columbia University, is seeking an Administrative Assistant who will play a vital role in supporting the successful operation of our summer camp program. This position involves assisting with all aspects of camp administration, from pre-camp planning to post-camp follow-up, including clean-up.
Job Summary/Basic Function:
Assist with the full lifecycle of running a summer camp program, from pre-camp preparation of materials and management of the databases, to post-camp parent communications and clean up protocols.
- Prepare materials for parents, teachers, and campers
- Provide clear and consistent parent communication via email, phone and in person
- Collaborate with office staff and teaching staff to ensure program runs smoothly
- Setup and breakdown of staff meetings, daily check in area, and camper special events
- Other duties as assigned
Minimum Qualifications:
- Bachelor’s degree or the equivalent in training or experience
- 1 year of related experience
- Experience working in an office environment with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Strong attention to detail and accuracy
- Professionalism and discretion when handling sensitive information
- Experience in scheduling and coordinating meetings or events
Preferred Qualifications:
- Masters program in progress
- Customer service experience, particularly in responding to parent inquiries
- Ability to work collaboratively as part of a multidisciplinary team
- Creative problem-solving skills and adaptability to changing priorities
- Experience with event setup, logistics, or program coordination
Salary Range:
$20/hour
Work Modality:
Onsite
Equal Employment Opportunity
Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law.
If you would like to discuss any disability-related accommodations under the Americans with Disabilities Act, or a similar law, related to applying for employment at Teachers College, Columbia University, please email the Office of Access and Services for Individuals with Disabilities: oasid@tc.columbia.edu
Advertised: Apr 23, 2026 Eastern Daylight Time
Applications close: Jul 15, 2026 Eastern Daylight Time
See all 33+ Administrative Assistant at Columbia University jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Columbia University Jobs
Tailor your resume to Columbia's administrative structure
Columbia posts Administrative Assistant roles across distinct units like the provost's office, graduate schools, and research centers. Align your resume to the specific department's function, not just generic office skills, to stand out in their applicant tracking system.
Verify your visa type matches the role level
Columbia sponsors multiple visa categories for administrative staff, but the process differs significantly. H-1B requires the role to qualify as a specialty occupation, so confirm the position's degree requirements with the hiring department before assuming sponsorship eligibility.
Request LCA details before accepting an offer
Before you sign, ask Columbia's HR or immigration team to confirm the Labor Condition Application wage level for your role. DOL wage levels directly affect your eligibility and the employer's compliance obligations, so knowing this early avoids surprises late in the process.
Apply through Columbia's internal HR portal consistently
Columbia tracks applications through its own recruitment system. Submitting through third-party job boards without also applying on Columbia's portal can disqualify you from consideration, particularly for roles where HR manages sponsorship approvals internally from the start.
Use Migrate Mate to identify active Administrative Assistant openings at Columbia
Columbia lists administrative roles across many departments simultaneously, and openings move quickly. Use Migrate Mate to filter specifically for Administrative Assistant positions at Columbia that are open to visa sponsorship so you're targeting the right listings from the start.
Gather credential equivalency documentation early if needed
If your degree is from outside the U.S., Columbia's immigration team and USCIS will need a credential evaluation confirming equivalency to a U.S. bachelor's degree. Obtain this from a NACES-approved evaluator before your interview stage to avoid delays during petition filing.
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Find Administrative Assistant at Columbia University JobsFrequently Asked Questions
Does Columbia University sponsor H-1B visas for Administrative Assistants?
Columbia University does sponsor H-1B visas for Administrative Assistant roles, but eligibility depends on whether the specific position qualifies as a specialty occupation under USCIS standards. That generally means the role requires a bachelor's degree or higher in a specific field. Administrative positions with specialized functions, such as those in research administration or academic affairs, are more likely to meet that threshold than general clerical roles.
Which visa types are commonly used for Administrative Assistant roles at Columbia University?
Columbia sponsors a range of visa categories for administrative staff, including H-1B, E-3 for Australian citizens, and TN for Canadian and Mexican nationals in eligible occupations. F-1 OPT and CPT are options for students or recent graduates on F-1 status who qualify. The right visa category depends on your nationality, degree, and the specific requirements of the role you're applying for.
What qualifications and experience are expected for Administrative Assistant roles at Columbia University?
Most Administrative Assistant positions at Columbia require a bachelor's degree, strong organizational skills, and experience supporting senior staff in a professional or academic environment. Roles in specialized departments, such as research centers or graduate schools, often expect familiarity with academic workflows, grant administration, or faculty support. Proficiency with office systems and strong written communication are consistently expected across departments.
How do I apply for Administrative Assistant jobs at Columbia University?
Applications go through Columbia's official HR recruitment portal, where you can filter by department and job category. To find openings that include visa sponsorship, use Migrate Mate to browse verified Administrative Assistant listings at Columbia before applying directly through the Columbia portal. Submitting only through third-party boards without completing Columbia's internal application typically disqualifies your candidacy.
How do I plan my timeline for visa sponsorship when applying for administrative roles at Columbia?
If you're targeting an H-1B, Columbia must file the petition by April 1 for an October 1 start date, which means your hiring and offer process needs to wrap up well before that window. For OPT or TN applicants, timelines are more flexible, but you should still confirm sponsorship intent during the offer stage, not after. Build in time for USCIS processing and any PERM requirements if an immigrant visa pathway is part of your plan.
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