Administrative Assistant Jobs at Columbia University with Visa Sponsorship
Administrative Assistant jobs at Columbia University span departments from academic affairs to student services, supporting faculty, administrators, and research operations across a major research institution. Columbia has an established immigration infrastructure and regularly works with international hires on visa sponsorship for qualified administrative professionals.
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Get Access To All JobsJob Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: 66,300-70,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Administrative Assistant provides advanced administrative and operational support to the Surgical Faculty and Practice Administrator within the Kidney & Pancreas Transplant Program, exercising independent judgement in managing clinical, research, and academic priorities. Responsibilities include coordinating complex provider calendars, meetings, educational programs, communications, and travel. The role also supports clinical operations by optimizing scheduling, resolving access issues, monitoring preoperative compliance, and coordinating diagnostic and surgical appointments. Additionally, the Assistant also leads execution of the Columbia Transplant Initiative Grand Round series.
Responsibilities
Academic & Faculty Support
- Manage and strategically prioritize the provider academic and clinical calendar, balancing institutional, research, educational and administrative commitments.
- Coordinate faculty and program meetings, research initiatives and educational programming.
- Prepare briefing materials, reports, presentations and communications for institutional leadership and external stakeholders.
- Coordinate domestic and international travel and process reimbursements in accordance with institutional policies.
- Serve as a liaison for faculty, leadership, and external partners.
- Support provider recruitment, onboarding, and other administrative initiatives as assigned.
- Coordinate Columbia Transplant Initiative Grand Rounds Lecture Series, overseeing speaker communications, accreditation requirements, scheduling, logistics, and event execution.
Clinical Operations & Strategic Coordination
- Oversee operational management of outpatient and non-transplant surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.
- Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.
- Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.
- Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.
- Develop and implement process improvements to enhance patient flow and regulatory compliance.
- Support division outreach initiatives by providing on-site reception coverage, as needed.
- Coordinate and financially clear diagnostic procedures and surgical appointments.
- Distribute office notes to referring providers.
Financial & Regulatory Oversight
- Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.
- Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.
- Monitor compliance with institutional, Joint Commission, and payer requirements.
- Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.
Minimum Qualifications
Bachelor's degree or equivalent in education and experience.
Other Requirements
- Intermediate to advanced level MS Office skills, Adobe.
- Proficiency with technology and social media platforms.
- Effective interpersonal and communication skills required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: 66,300-70,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Administrative Assistant provides advanced administrative and operational support to the Surgical Faculty and Practice Administrator within the Kidney & Pancreas Transplant Program, exercising independent judgement in managing clinical, research, and academic priorities. Responsibilities include coordinating complex provider calendars, meetings, educational programs, communications, and travel. The role also supports clinical operations by optimizing scheduling, resolving access issues, monitoring preoperative compliance, and coordinating diagnostic and surgical appointments. Additionally, the Assistant also leads execution of the Columbia Transplant Initiative Grand Round series.
Responsibilities
Academic & Faculty Support
- Manage and strategically prioritize the provider academic and clinical calendar, balancing institutional, research, educational and administrative commitments.
- Coordinate faculty and program meetings, research initiatives and educational programming.
- Prepare briefing materials, reports, presentations and communications for institutional leadership and external stakeholders.
- Coordinate domestic and international travel and process reimbursements in accordance with institutional policies.
- Serve as a liaison for faculty, leadership, and external partners.
- Support provider recruitment, onboarding, and other administrative initiatives as assigned.
- Coordinate Columbia Transplant Initiative Grand Rounds Lecture Series, overseeing speaker communications, accreditation requirements, scheduling, logistics, and event execution.
Clinical Operations & Strategic Coordination
- Oversee operational management of outpatient and non-transplant surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.
- Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.
- Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.
- Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.
- Develop and implement process improvements to enhance patient flow and regulatory compliance.
- Support division outreach initiatives by providing on-site reception coverage, as needed.
- Coordinate and financially clear diagnostic procedures and surgical appointments.
- Distribute office notes to referring providers.
Financial & Regulatory Oversight
- Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.
- Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.
- Monitor compliance with institutional, Joint Commission, and payer requirements.
- Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.
Minimum Qualifications
Bachelor's degree or equivalent in education and experience.
Other Requirements
- Intermediate to advanced level MS Office skills, Adobe.
- Proficiency with technology and social media platforms.
- Effective interpersonal and communication skills required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Tips for Finding Administrative Assistant Jobs at Columbia University
Tailor your resume to Columbia's administrative structure
Columbia posts Administrative Assistant roles across distinct units like the provost's office, graduate schools, and research centers. Align your resume to the specific department's function, not just generic office skills, to stand out in their applicant tracking system.
Verify your visa type matches the role level
Columbia sponsors multiple visa categories for administrative staff, but the process differs significantly. H-1B requires the role to qualify as a specialty occupation, so confirm the position's degree requirements with the hiring department before assuming sponsorship eligibility.
Request LCA details before accepting an offer
Before you sign, ask Columbia's HR or immigration team to confirm the Labor Condition Application wage level for your role. DOL wage levels directly affect your eligibility and the employer's compliance obligations, so knowing this early avoids surprises late in the process.
Apply through Columbia's internal HR portal consistently
Columbia tracks applications through its own recruitment system. Submitting through third-party job boards without also applying on Columbia's portal can disqualify you from consideration, particularly for roles where HR manages sponsorship approvals internally from the start.
Use Migrate Mate to identify active Administrative Assistant openings at Columbia
Columbia lists administrative roles across many departments simultaneously, and openings move quickly. Use Migrate Mate to filter specifically for Administrative Assistant positions at Columbia that are open to visa sponsorship so you're targeting the right listings from the start.
Gather credential equivalency documentation early if needed
If your degree is from outside the U.S., Columbia's immigration team and USCIS will need a credential evaluation confirming equivalency to a U.S. bachelor's degree. Obtain this from a NACES-approved evaluator before your interview stage to avoid delays during petition filing.
Frequently Asked Questions
Does Columbia University sponsor H-1B visas for Administrative Assistants?
Columbia University does sponsor H-1B visas for Administrative Assistant roles, but eligibility depends on whether the specific position qualifies as a specialty occupation under USCIS standards. That generally means the role requires a bachelor's degree or higher in a specific field. Administrative positions with specialized functions, such as those in research administration or academic affairs, are more likely to meet that threshold than general clerical roles.
Which visa types are commonly used for Administrative Assistant roles at Columbia University?
Columbia sponsors a range of visa categories for administrative staff, including H-1B, E-3 visa for Australian citizens, and TN visa for Canadian and Mexican nationals in eligible occupations. F-1 OPT and CPT are options for students or recent graduates on F-1 status who qualify. The right visa category depends on your nationality, degree, and the specific requirements of the role you're applying for.
What qualifications and experience are expected for Administrative Assistant roles at Columbia University?
Most Administrative Assistant positions at Columbia require a bachelor's degree, strong organizational skills, and experience supporting senior staff in a professional or academic environment. Roles in specialized departments, such as research centers or graduate schools, often expect familiarity with academic workflows, grant administration, or faculty support. Proficiency with office systems and strong written communication are consistently expected across departments.
How do I apply for Administrative Assistant jobs at Columbia University?
Applications go through Columbia's official HR recruitment portal, where you can filter by department and job category. To find openings that include visa sponsorship, use Migrate Mate to browse verified Administrative Assistant listings at Columbia before applying directly through the Columbia portal. Submitting only through third-party boards without completing Columbia's internal application typically disqualifies your candidacy.
How do I plan my timeline for visa sponsorship when applying for administrative roles at Columbia?
If you're targeting an H-1B, Columbia must file the petition by April 1 for an October 1 start date, which means your hiring and offer process needs to wrap up well before that window. For OPT or TN applicants, timelines are more flexible, but you should still confirm sponsorship intent during the offer stage, not after. Build in time for USCIS processing and any PERM requirements if an immigrant visa pathway is part of your plan.