Administrative Assistant Jobs at University of Utah with Visa Sponsorship
Administrative Assistant jobs at University of Utah span academic departments, research centers, and administrative offices across a large public research university. The university has an established process for sponsoring international employees in support functions, making it a viable target for visa holders seeking stable, institutional employment.
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As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Essential Functions
- Assists department with business planning and goal setting.
- Assists with the development of department budgets.
- Schedules, plans, and coordinates the work actions of support staff.
- Maintains budget records, such as reconciling accounts and preparing expenditure statements.
- Collects, organizes, and analyzes data for specialized reports.
- Coordinates the collection and preparation of operating reports.
- Assists with the implementation of department and University policies and procedures.
- Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
- Assists with department projects and support as needed.
Knowledge / Skills / Abilities
- Demonstrated potential ability to perform the essential functions as outlined above.
- Demonstrated human relations and effective communication skills.
- Demonstrated knowledge of basic bookkeeping practices.
Qualifications
Required
Three years of full time office experience.
Qualifications (Preferred)
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Physical Requirements
Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at eoe.utah.edu/
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 85776
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule Monday - Friday
Clinical/Non-Clinical Status Non-Clinical
Location Name University of Utah Hospital
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department UUH IPC 21A NEURO ACUTE CARE
Category Administrative Support
Workplace Set Up On-site
Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Essential Functions
- Assists department with business planning and goal setting.
- Assists with the development of department budgets.
- Schedules, plans, and coordinates the work actions of support staff.
- Maintains budget records, such as reconciling accounts and preparing expenditure statements.
- Collects, organizes, and analyzes data for specialized reports.
- Coordinates the collection and preparation of operating reports.
- Assists with the implementation of department and University policies and procedures.
- Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
- Assists with department projects and support as needed.
Knowledge / Skills / Abilities
- Demonstrated potential ability to perform the essential functions as outlined above.
- Demonstrated human relations and effective communication skills.
- Demonstrated knowledge of basic bookkeeping practices.
Qualifications
Required
Three years of full time office experience.
Qualifications (Preferred)
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Physical Requirements
Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at eoe.utah.edu/
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 85776
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule Monday - Friday
Clinical/Non-Clinical Status Non-Clinical
Location Name University of Utah Hospital
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department UUH IPC 21A NEURO ACUTE CARE
Category Administrative Support
Workplace Set Up On-site
Tips for Finding Administrative Assistant Jobs at University of Utah
Tailor your resume to university administrative roles
University administrative positions emphasize scheduling, budget tracking, and faculty support over corporate skills. Reframe your experience around academic calendar coordination, grant administration support, or departmental office management to match how University of Utah writes these job postings.
Target departments with high administrative turnover
Large research universities hire administrative staff continuously across colleges, medical centers, and research offices. Focus your search on high-volume units like the University of Utah Health system or its research administration offices, where open roles cycle regularly throughout the year.
Confirm your visa type fits the role before applying
Administrative Assistant roles typically qualify as specialty occupations only when degree requirements are clearly defined in the posting. Review each job description carefully and verify your visa category is supported before submitting, since H-1B eligibility for administrative roles can depend on specific credential requirements USCIS evaluates at the time of filing.
Ask HR about internal sponsorship workflows early
Public universities like University of Utah route visa sponsorship through a central international affairs or HR office, not individual hiring managers. Raising sponsorship in early conversations with HR, rather than after an offer, helps you avoid delays caused by internal approval chains you cannot see.
Prepare credential documentation before interviews
University employers frequently request official transcripts, credential evaluations, and degree equivalency letters during the hiring process. If your degree is from outside the United States, get a NACES-accredited evaluation completed in advance so it does not slow down a sponsorship filing after an offer is extended.
Use Migrate Mate to find open administrative roles
University of Utah posts administrative positions across multiple internal and external channels, making it easy to miss relevant openings. Use Migrate Mate to filter University of Utah jobs by visa type so you can focus only on roles that match your sponsorship situation.
Frequently Asked Questions
Does University of Utah sponsor H-1B visas for Administrative Assistants?
Yes, University of Utah sponsors H-1B visas for Administrative Assistant roles, though eligibility depends on how each position is defined. USCIS requires the role to qualify as a specialty occupation, meaning the job posting must specify a bachelor's degree or higher in a relevant field as a requirement. Roles with more general degree preferences may face additional scrutiny during the H-1B petition review.
How do I apply for Administrative Assistant jobs at University of Utah?
Applications are submitted through the University of Utah's official careers portal, where postings are listed by department and unit. Each posting has its own application requirements, but most ask for a resume, cover letter, and references. You can also use Migrate Mate to browse open Administrative Assistant roles at University of Utah filtered by the visa types you're eligible for, which saves time sorting through postings that don't support sponsorship.
Which visa types does University of Utah commonly use for Administrative Assistant roles?
University of Utah supports a range of visa categories for Administrative Assistant positions, including H-1B, E-3 visa for Australian citizens, TN visa for Canadian and Mexican nationals, and J-1 visa for qualifying exchange visitors. F-1 OPT and CPT holders in eligible fields can also work in these roles during their authorized period. The right visa type depends on your nationality, degree field, and the specific requirements outlined in the job posting.
What qualifications does University of Utah expect for Administrative Assistant positions?
Most Administrative Assistant postings at University of Utah require a bachelor's degree, though some positions in research or health administration units prefer degrees in business, communications, or a related field. Relevant experience in academic or institutional settings, proficiency with office software, and familiarity with scheduling and records management are commonly listed. Roles that involve grant or budget coordination may expect prior experience with university financial systems.
How do I handle visa sponsorship timing when applying to University of Utah?
University of Utah processes sponsorship through its central HR and international services office, which adds time between a job offer and your start date. For H-1B transfers from another employer, USCIS allows you to start working as soon as the new petition is filed, not after approval. For new H-1B petitions subject to the annual cap, timing matters significantly since cap-subject filings are only accepted in April with an October 1 start date at the earliest.