Administrative Assistant Jobs at University of Utah with Visa Sponsorship
Administrative Assistant roles at University of Utah span academic departments, research centers, and administrative offices across a large public research university. The university has an established process for sponsoring international employees in support functions, making it a viable target for visa holders seeking stable, institutional employment.
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Get Access To All JobsINTRODUCTION
The Biomedical Research Education Office (BREO) in the University of Utah Health Research Office seeks an Administrative Assistant with an interest in academic program coordination and administrative support for office management. BREO is a hub for graduate and postdoctoral training in the health sciences at the U of Utah. Our work is focused on four student-centered domains – graduate education, institutional training grants & fellowships, student development, and community & culture. This position will focus on the daily operations of BREO and administrative support for the BREO Director.
ROLE AND RESPONSIBILITIES
BREO Specific Responsibilities:
- Perform general office duties, such as answering phones, greeting guests, meeting catering deliveries, managing email, and other clerical tasks.
- Provide administrative support to BREO Director by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office/program supplies.
- Assist colleagues with the planning and execution of large, sponsored events including the annual Snowbird Symposium and Bioscience Symposium.
- Organize and distribute the bi-weekly BREO newsletter. This includes – collecting information from departments/organizations, organizing content, distributing newsletter via email, maintain email contact list.
- Assist with common activities including taking meeting minutes, distributing information via listservs, coordinate course evaluations, provide course permission codes, managing common calendars and shared folders.
- Support colleagues with routine financial tasks including reallocating expenses, collect and coordinate receipts for events and travel, data entry.
- Foster positive working relationships with students, staff, faculty, and community partners.
- Other duties as assigned.
BASIC QUALIFICATIONS
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
PREFERRED QUALIFICATIONS
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Administrative Assistants, I
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision.
Requires little to no related experience.
This is an Entry-Level position in the Support track.
Administrative Assistants, II
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.
Requires at least 1 year of related experience.
This is an Intermediate Level position in the Support track.
Administrative Assistants, III
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members.
Requires 3+ years of related experience.
This is a Skilled Level position in the Support track.
LOCATION
Location: Campus
City: Salt Lake City, UT
COMPENSATION
- Pay Rate Range: $18.67 to $25.86
SPECIAL INSTRUCTIONS SUMMARY
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
INTRODUCTION
The Biomedical Research Education Office (BREO) in the University of Utah Health Research Office seeks an Administrative Assistant with an interest in academic program coordination and administrative support for office management. BREO is a hub for graduate and postdoctoral training in the health sciences at the U of Utah. Our work is focused on four student-centered domains – graduate education, institutional training grants & fellowships, student development, and community & culture. This position will focus on the daily operations of BREO and administrative support for the BREO Director.
ROLE AND RESPONSIBILITIES
BREO Specific Responsibilities:
- Perform general office duties, such as answering phones, greeting guests, meeting catering deliveries, managing email, and other clerical tasks.
- Provide administrative support to BREO Director by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office/program supplies.
- Assist colleagues with the planning and execution of large, sponsored events including the annual Snowbird Symposium and Bioscience Symposium.
- Organize and distribute the bi-weekly BREO newsletter. This includes – collecting information from departments/organizations, organizing content, distributing newsletter via email, maintain email contact list.
- Assist with common activities including taking meeting minutes, distributing information via listservs, coordinate course evaluations, provide course permission codes, managing common calendars and shared folders.
- Support colleagues with routine financial tasks including reallocating expenses, collect and coordinate receipts for events and travel, data entry.
- Foster positive working relationships with students, staff, faculty, and community partners.
- Other duties as assigned.
BASIC QUALIFICATIONS
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
PREFERRED QUALIFICATIONS
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Administrative Assistants, I
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Performs routine tasks as directed and under close supervision.
Requires little to no related experience.
This is an Entry-Level position in the Support track.
Administrative Assistants, II
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.
Requires at least 1 year of related experience.
This is an Intermediate Level position in the Support track.
Administrative Assistants, III
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members.
Requires 3+ years of related experience.
This is a Skilled Level position in the Support track.
LOCATION
Location: Campus
City: Salt Lake City, UT
COMPENSATION
- Pay Rate Range: $18.67 to $25.86
SPECIAL INSTRUCTIONS SUMMARY
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
See all 161+ Administrative Assistant at University of Utah jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at University of Utah Jobs
Tailor your resume to university administrative roles
University administrative positions emphasize scheduling, budget tracking, and faculty support over corporate skills. Reframe your experience around academic calendar coordination, grant administration support, or departmental office management to match how University of Utah writes these job postings.
Target departments with high administrative turnover
Large research universities hire administrative staff continuously across colleges, medical centers, and research offices. Focus your search on high-volume units like the University of Utah Health system or its research administration offices, where open roles cycle regularly throughout the year.
Confirm your visa type fits the role before applying
Administrative Assistant roles typically qualify as specialty occupations only when degree requirements are clearly defined in the posting. Review each job description carefully and verify your visa category is supported before submitting, since H-1B eligibility for administrative roles can depend on specific credential requirements USCIS evaluates at the time of filing.
Ask HR about internal sponsorship workflows early
Public universities like University of Utah route visa sponsorship through a central international affairs or HR office, not individual hiring managers. Raising sponsorship in early conversations with HR, rather than after an offer, helps you avoid delays caused by internal approval chains you cannot see.
Prepare credential documentation before interviews
University employers frequently request official transcripts, credential evaluations, and degree equivalency letters during the hiring process. If your degree is from outside the United States, get a NACES-accredited evaluation completed in advance so it does not slow down a sponsorship filing after an offer is extended.
Use Migrate Mate to find open administrative roles
University of Utah posts administrative positions across multiple internal and external channels, making it easy to miss relevant openings. Use Migrate Mate to filter University of Utah jobs by visa type so you can focus only on roles that match your sponsorship situation.
Administrative Assistant at University of Utah jobs are hiring across the US. Find yours.
Find Administrative Assistant at University of Utah JobsFrequently Asked Questions
Does University of Utah sponsor H-1B visas for Administrative Assistants?
Yes, University of Utah sponsors H-1B visas for Administrative Assistant roles, though eligibility depends on how each position is defined. USCIS requires the role to qualify as a specialty occupation, meaning the job posting must specify a bachelor's degree or higher in a relevant field as a requirement. Roles with more general degree preferences may face additional scrutiny during the H-1B petition review.
How do I apply for Administrative Assistant jobs at University of Utah?
Applications are submitted through the University of Utah's official careers portal, where postings are listed by department and unit. Each posting has its own application requirements, but most ask for a resume, cover letter, and references. You can also use Migrate Mate to browse open Administrative Assistant roles at University of Utah filtered by the visa types you're eligible for, which saves time sorting through postings that don't support sponsorship.
Which visa types does University of Utah commonly use for Administrative Assistant roles?
University of Utah supports a range of visa categories for Administrative Assistant positions, including H-1B, E-3 for Australian citizens, TN for Canadian and Mexican nationals, and J-1 for qualifying exchange visitors. F-1 OPT and CPT holders in eligible fields can also work in these roles during their authorized period. The right visa type depends on your nationality, degree field, and the specific requirements outlined in the job posting.
What qualifications does University of Utah expect for Administrative Assistant positions?
Most Administrative Assistant postings at University of Utah require a bachelor's degree, though some positions in research or health administration units prefer degrees in business, communications, or a related field. Relevant experience in academic or institutional settings, proficiency with office software, and familiarity with scheduling and records management are commonly listed. Roles that involve grant or budget coordination may expect prior experience with university financial systems.
How do I handle visa sponsorship timing when applying to University of Utah?
University of Utah processes sponsorship through its central HR and international services office, which adds time between a job offer and your start date. For H-1B transfers from another employer, USCIS allows you to start working as soon as the new petition is filed, not after approval. For new H-1B petitions subject to the annual cap, timing matters significantly since cap-subject filings are only accepted in April with an October 1 start date at the earliest.
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