Administrative Assistant Jobs at Medical College of Wisconsin with Visa Sponsorship
Administrative Assistant jobs at Medical College of Wisconsin support academic departments, research teams, and clinical operations across a major academic medical center. The college has a consistent record of sponsoring work visas for qualified administrative professionals, making it a realistic target for international candidates building careers in higher education and healthcare administration.
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Get Access To All JobsSUMMARY
Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.
PRIMARY RESPONSIBILITIES
- Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
- Compose correspondence as needed, which may contain confidential information.
- Use complex functions of a variety of computer applications and software packages to develop macros and templates.
- Proofread and format documents to ensure accuracy.
- Screen telephone calls and visitors to resolve complex inquiries.
- Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
- Compile data and information from multiple sources to prepare reports.
- Assist in budget preparation and monitoring expenditures.
- Process payment requests, requisitions, and invoices.
- Distribute mail and organize filing systems accurately maintaining records.
KNOWLEDGE – SKILLS – ABILITIES
Excellent verbal and written communication skills with advanced Microsoft Office proficiency. Strong knowledge of computer and mobile technologies, clerical procedures, customer service, collaboration, and information management. Demonstrated professionalism, critical thinking, problem-solving, attention to detail, and accountability. Ability to prioritize and organize work, meet deadlines, work effectively with diverse individuals, and succeed both independently and as part of a team. Proven ability to plan and coordinate projects that impact the work of others.
QUALIFICATIONS
Appropriate experience may be substituted on equivalent basis.
Minimum Required Education: High school diploma
Minimum Required Experience: 5 years of experience
Field: Veterinary, Healthcare or related field
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
WORK ENVIRONMENT
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
SENSORY ACUITY
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
CLASSIFICATION
FLSA Status Non-Exempt
FLSA Test Administrative
WHY MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options.
- 403B Retirement Package.
- Competitive Vacation and Paid Holidays offered.
- Tuition Reimbursement.
- Paid Parental Leave.
- Employee & Family Assistance Program (EFAP).
- Pet Insurance.
- On campus Fitness Facility, offering onsite classes.
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
SUMMARY
Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.
PRIMARY RESPONSIBILITIES
- Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
- Compose correspondence as needed, which may contain confidential information.
- Use complex functions of a variety of computer applications and software packages to develop macros and templates.
- Proofread and format documents to ensure accuracy.
- Screen telephone calls and visitors to resolve complex inquiries.
- Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
- Compile data and information from multiple sources to prepare reports.
- Assist in budget preparation and monitoring expenditures.
- Process payment requests, requisitions, and invoices.
- Distribute mail and organize filing systems accurately maintaining records.
KNOWLEDGE – SKILLS – ABILITIES
Excellent verbal and written communication skills with advanced Microsoft Office proficiency. Strong knowledge of computer and mobile technologies, clerical procedures, customer service, collaboration, and information management. Demonstrated professionalism, critical thinking, problem-solving, attention to detail, and accountability. Ability to prioritize and organize work, meet deadlines, work effectively with diverse individuals, and succeed both independently and as part of a team. Proven ability to plan and coordinate projects that impact the work of others.
QUALIFICATIONS
Appropriate experience may be substituted on equivalent basis.
Minimum Required Education: High school diploma
Minimum Required Experience: 5 years of experience
Field: Veterinary, Healthcare or related field
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
WORK ENVIRONMENT
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
SENSORY ACUITY
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
CLASSIFICATION
FLSA Status Non-Exempt
FLSA Test Administrative
WHY MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options.
- 403B Retirement Package.
- Competitive Vacation and Paid Holidays offered.
- Tuition Reimbursement.
- Paid Parental Leave.
- Employee & Family Assistance Program (EFAP).
- Pet Insurance.
- On campus Fitness Facility, offering onsite classes.
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Tips for Finding Administrative Assistant Jobs at Medical College of Wisconsin
Tailor your resume to academic medical workflows
Administrative roles at academic medical centers involve faculty scheduling, IRB documentation, and grant administration support. Highlight any experience with research compliance, credentialing systems, or academic calendar coordination to signal you understand the environment before your first interview.
Verify your OPT or CPT eligibility early
If you're on F-1 status, confirm your OPT start date aligns with an expected offer timeline at Medical College of Wisconsin. USCIS recommends filing at least 90 days before your program end date, so map your job search calendar around that window, not around offer receipt.
Find open roles through Migrate Mate
Browse current Administrative Assistant openings at Medical College of Wisconsin on Migrate Mate, which filters specifically for employers with active visa sponsorship histories, so you're not guessing which postings are realistic for international candidates.
Ask about the LCA filing timeline during the offer stage
Before accepting an offer, confirm when your employer plans to file the Labor Condition Application with DOL. For H-1B transfers or new petitions, LCA certification is required before USCIS can process the I-129, and delays here directly affect your start date.
Target departments with recurring administrative turnover
At large academic medical institutions, departments like graduate medical education, research administration, and faculty affairs hire administrative staff regularly. Applying to these units increases your chances of landing a role where visa sponsorship is already a familiar process for HR.
Prepare credential equivalency documentation ahead of time
For TN or H-1B eligibility in administrative specialty roles, you may need to demonstrate your foreign degree meets U.S. equivalency standards. Get a credential evaluation from a NACES-member organization before you receive an offer so it's ready when the employer needs it.
Frequently Asked Questions
Does Medical College of Wisconsin sponsor H-1B visas for Administrative Assistants?
Yes, Medical College of Wisconsin sponsors H-1B visas for Administrative Assistant roles, though the position must qualify as a specialty occupation under USCIS standards. That typically means the role requires at least a bachelor's degree in a specific field. Administrative positions tied to research coordination, compliance, or academic program management are more likely to meet that threshold than general clerical roles.
How do I apply for Administrative Assistant jobs at Medical College of Wisconsin?
Applications go through the Medical College of Wisconsin's official careers portal. When you apply, tailor your materials to the specific department posting rather than submitting a generic resume. Roles in research administration or faculty support often have distinct expectations. You can also find active openings at Medical College of Wisconsin filtered by visa sponsorship availability through Migrate Mate, which surfaces relevant postings in one place.
Which visa types are commonly used for Administrative Assistant roles at Medical College of Wisconsin?
The most common pathways for international candidates in administrative roles at Medical College of Wisconsin are H-1B, F-1 OPT, and TN visa for eligible Canadian and Mexican nationals. F-1 CPT is an option for students still enrolled in a degree program. EB-2 and EB-3 Green Card sponsorship is possible for longer-term positions where the role meets the required educational and experience thresholds under PERM labor certification.
What qualifications does Medical College of Wisconsin expect for Administrative Assistant roles?
Most postings require at minimum an associate's or bachelor's degree, with preference for candidates who have experience in healthcare, higher education, or research environments. Proficiency with electronic records systems, scheduling software, and familiarity with academic compliance workflows strengthens your application. For visa-sponsored roles specifically, demonstrating that your degree directly relates to the administrative function you'd be performing is important for H-1B specialty occupation eligibility.
How do I navigate the visa filing timeline after receiving an offer at Medical College of Wisconsin?
Once you have an offer, your employer's HR or immigration team will initiate the process, which for H-1B includes DOL Labor Condition Application certification before USCIS receives the I-129 petition. This sequential process can take several weeks minimum, so plan your start date accordingly. If you're transitioning from OPT, confirm your authorized end date with your DSO and communicate it to your employer before signing an offer letter.