Administrative Assistant Jobs at Jobot with Visa Sponsorship
Administrative Assistant jobs at Jobot sit within a staffing and recruiting environment where organizational skills and client-facing coordination are central to the work. Jobot has a track record of working through visa sponsorship for qualified candidates in this function, making it a realistic target if you're on H-1B visa, OPT, or TN visa status.
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Job details:
Administrative Specialist - Events, hybrid work - Melbourne, FL, Tech Company
This Jobot Job is hosted by: David Hyon
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $55,000 - $65,000 per year
A bit about us:
We are growing software company in Melbourne, FL.
Why join us?
- great team culture
- stable company
- strong benefits with matching 401K
- Employer contribution for Benefits - Medical, Dental, Vision
- Hybrid work schedule - great location in Melbourne, FL
Job Details
We are seeking a dynamic and detail-oriented Administrative Specialist to join our Tech Services team. This role will focus on the coordination and execution of our events, webinars, and conferences. The successful candidate will be responsible for maintaining accurate records, supporting the logistics of materials, and coordinating all aspects of our events from registration to lodging and meals. This is a permanent position requiring a minimum of 5 years of experience in a similar role.
Responsibilities:
- Coordinate and manage all aspects of events, including webinars and conferences, from inception to completion.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Manage logistics of event materials, ensuring they arrive on time and are correctly set up.
- Maintain accurate records of all events, including budgets, attendee databases, and vendor contracts.
- Coordinate webinar logistics, including registration, presentation materials, technical requirements, and follow-up.
- Handle conference registration, including lodging and meal arrangements for attendees.
- Support the marketing team by promoting events and webinars through various channels.
- Provide administrative support to the Tech Services team as needed.
- Develop and maintain relationships with key stakeholders, both internal and external.
- Ensure all events are executed in compliance with regulations and laws.
Qualifications
- Minimum of 5 years' experience in an administrative role, preferably in event coordination.
- Proven experience in coordinating webinars and managing conference logistics.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Proficient in using event management software and tools.
- Ability to work independently and collaboratively within a team.
- Problem-solving mindset with the ability to handle stress and remain calm in a fast-paced environment.
- Bachelor's degree in Business Administration, Hospitality Management, or related field is preferred.
- Ability to travel as required for event coordination and execution.
If you are a proactive, dedicated, and detail-oriented professional with a passion for event management, we would love to hear from you. Join our team and help us take our events to the next level! Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!
Job details:
Administrative Specialist - Events, hybrid work - Melbourne, FL, Tech Company
This Jobot Job is hosted by: David Hyon
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $55,000 - $65,000 per year
A bit about us:
We are growing software company in Melbourne, FL.
Why join us?
- great team culture
- stable company
- strong benefits with matching 401K
- Employer contribution for Benefits - Medical, Dental, Vision
- Hybrid work schedule - great location in Melbourne, FL
Job Details
We are seeking a dynamic and detail-oriented Administrative Specialist to join our Tech Services team. This role will focus on the coordination and execution of our events, webinars, and conferences. The successful candidate will be responsible for maintaining accurate records, supporting the logistics of materials, and coordinating all aspects of our events from registration to lodging and meals. This is a permanent position requiring a minimum of 5 years of experience in a similar role.
Responsibilities:
- Coordinate and manage all aspects of events, including webinars and conferences, from inception to completion.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Manage logistics of event materials, ensuring they arrive on time and are correctly set up.
- Maintain accurate records of all events, including budgets, attendee databases, and vendor contracts.
- Coordinate webinar logistics, including registration, presentation materials, technical requirements, and follow-up.
- Handle conference registration, including lodging and meal arrangements for attendees.
- Support the marketing team by promoting events and webinars through various channels.
- Provide administrative support to the Tech Services team as needed.
- Develop and maintain relationships with key stakeholders, both internal and external.
- Ensure all events are executed in compliance with regulations and laws.
Qualifications
- Minimum of 5 years' experience in an administrative role, preferably in event coordination.
- Proven experience in coordinating webinars and managing conference logistics.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Proficient in using event management software and tools.
- Ability to work independently and collaboratively within a team.
- Problem-solving mindset with the ability to handle stress and remain calm in a fast-paced environment.
- Bachelor's degree in Business Administration, Hospitality Management, or related field is preferred.
- Ability to travel as required for event coordination and execution.
If you are a proactive, dedicated, and detail-oriented professional with a passion for event management, we would love to hear from you. Join our team and help us take our events to the next level! Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all Administrative Assistant Jobs at Jobot
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Jobot
Tailor Your Resume to Staffing Operations
Jobot places candidates across industries, so its internal admin staff often support recruiters, manage job pipelines, and coordinate client communications. Highlight scheduling, ATS coordination, or CRM experience so your resume signals fit for a recruiting-support environment.
Clarify Your Visa Status Before Applying
Jobot has sponsored H-1B, F-1 OPT, and TN visas for this role. Stating your current status and authorization type upfront in your application removes ambiguity and helps their internal team assess sponsorship feasibility from the first conversation.
Target Offices With Active Recruiting Teams
Jobot operates across multiple U.S. markets. Applying to locations where their recruiting headcount is growing increases the likelihood that administrative support hiring is active and that a sponsorship case can be built around demonstrated business need.
Understand How H-1B Applies to Admin Roles
H-1B requires the position to qualify as a specialty occupation, which can be a tighter fit for administrative roles. If your offer letter emphasizes specialized coordination functions tied to your degree field, that framing strengthens the USCIS petition significantly.
Use Migrate Mate to Find Jobot Openings
Search Administrative Assistant listings at Jobot directly through Migrate Mate, which filters for visa-sponsoring employers. This lets you identify active roles by location and confirm sponsorship eligibility before investing time in a full application.
Align Your Start Date With OPT or TN Timelines
If you're on F-1 OPT, your 60-day grace period and EAD expiration date affect when you can start. For TN, your Canadian or Mexican citizenship and the specific administrative job duties both need to align with DOL's designated TN occupation categories.
Frequently Asked Questions
Does Jobot sponsor H-1B visas for Administrative Assistants?
Jobot has sponsored H-1B visas for Administrative Assistant roles, but approval depends on whether the specific position meets USCIS's specialty occupation standard. Administrative roles generally require the job duties to involve a specialized body of knowledge tied to a bachelor's degree or higher. If the role is framed around general office support without degree-specific requirements, H-1B eligibility becomes harder to establish.
How do I apply for Administrative Assistant jobs at Jobot?
You can find and apply to Administrative Assistant openings at Jobot through Migrate Mate, which surfaces roles where visa sponsorship is available. When applying, include your current visa status and work authorization details in your submission. Jobot's recruiting process typically involves an initial phone screen followed by interviews with the team or manager for the specific office or function you'd be supporting.
Which visa types does Jobot commonly use for Administrative Assistant hires?
Jobot has used H-1B, F-1 OPT, and TN visa categories for Administrative Assistant roles. F-1 OPT is often the starting point for recent graduates, with H-1B sponsorship considered if the role qualifies as a specialty occupation. TN is available to Canadian and Mexican nationals whose job duties fit an eligible TN occupation category recognized by DOL under the USMCA framework.
What qualifications does Jobot expect for Administrative Assistant roles?
Jobot's Administrative Assistant roles typically require strong organizational skills, proficiency with scheduling and communication tools, and the ability to support multiple team members simultaneously. In a staffing and recruiting context, familiarity with applicant tracking systems or CRM platforms is a practical advantage. A bachelor's degree strengthens your profile and is often relevant if H-1B sponsorship is part of the conversation.
How do I time my application around visa filing deadlines?
If you're targeting H-1B sponsorship, Jobot would need to file your petition during the April cap season for an October 1 start date. That means securing your offer and completing LCA certification with DOL well before the March registration window. If you're on OPT, confirm your EAD expiration date and whether your field qualifies for the 24-month STEM extension, which gives you and Jobot more runway before an H-1B filing becomes necessary.