Administrative Assistant Jobs at Jobot with Visa Sponsorship
Administrative Assistant roles at Jobot sit within a staffing and recruiting environment where organizational skills and client-facing coordination are central to the work. Jobot has a track record of working through visa sponsorship for qualified candidates in this function, making it a realistic target if you're on H-1B, OPT, or TN status.
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Get Access To All JobsINTRODUCTION
Come make an impact! This Jobot Job is hosted by: Alec Davis. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
COMPENSATION
- Salary: $55,000 - $60,000 per year
About us
Come make an impact with an industry leader!
WHY JOIN US?
- Medical, dental, and vision coverage
- 10 PTO days
- 5 paid sick days
- Paid company holidays
- Company-paid short-term and long-term disability
- Company-paid life insurance
- 401(k) with company matching
JOB DETAILS
We are seeking a highly motivated, detail-oriented Administrative Assistant to join our dynamic Sales team. This is a permanent full-time position that offers an exciting opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a minimum of 5 years of experience in a similar role and possess a strong understanding of administrative tasks within the sales industry.
Responsibilities
As an Administrative Assistant, you will play a crucial role in supporting our sales team by performing a variety of administrative duties. Key responsibilities will include:
- Providing comprehensive administrative support to the sales team, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
- Managing and maintaining sales records, updating customer databases, and generating sales reports.
- Processing invoices, expenses, and vendor payments in a timely and accurate manner.
- Assisting with the preparation of sales presentations and proposals.
- Handling correspondence with clients, vendors, and other stakeholders.
- Coordinating with the finance department to ensure accurate tracking of sales and expenses.
- Assisting in the preparation and organization of promotional events.
- Performing other related duties as assigned.
BASIC QUALIFICATIONS
To be successful in this role, you will need:
- A minimum of 2 years of experience as an Administrative Assistant, preferably within the sales industry.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience in processing invoices, managing expenses, and dealing with vendors.
- Excellent communication and interpersonal skills.
- The ability to multi-task and prioritize workloads in a fast-paced environment.
- A proactive approach, with the ability to work independently and as part of a team.
- A high level of discretion and confidentiality.
- A degree in Business Administration or a related field is preferred.
If you are a detail-oriented professional with a passion for sales and a knack for organization, we would love to hear from you. This is a fantastic opportunity to develop your skills and grow with a dynamic company. Apply today and join our successful team!
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
INTRODUCTION
Come make an impact! This Jobot Job is hosted by: Alec Davis. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
COMPENSATION
- Salary: $55,000 - $60,000 per year
About us
Come make an impact with an industry leader!
WHY JOIN US?
- Medical, dental, and vision coverage
- 10 PTO days
- 5 paid sick days
- Paid company holidays
- Company-paid short-term and long-term disability
- Company-paid life insurance
- 401(k) with company matching
JOB DETAILS
We are seeking a highly motivated, detail-oriented Administrative Assistant to join our dynamic Sales team. This is a permanent full-time position that offers an exciting opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a minimum of 5 years of experience in a similar role and possess a strong understanding of administrative tasks within the sales industry.
Responsibilities
As an Administrative Assistant, you will play a crucial role in supporting our sales team by performing a variety of administrative duties. Key responsibilities will include:
- Providing comprehensive administrative support to the sales team, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
- Managing and maintaining sales records, updating customer databases, and generating sales reports.
- Processing invoices, expenses, and vendor payments in a timely and accurate manner.
- Assisting with the preparation of sales presentations and proposals.
- Handling correspondence with clients, vendors, and other stakeholders.
- Coordinating with the finance department to ensure accurate tracking of sales and expenses.
- Assisting in the preparation and organization of promotional events.
- Performing other related duties as assigned.
BASIC QUALIFICATIONS
To be successful in this role, you will need:
- A minimum of 2 years of experience as an Administrative Assistant, preferably within the sales industry.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience in processing invoices, managing expenses, and dealing with vendors.
- Excellent communication and interpersonal skills.
- The ability to multi-task and prioritize workloads in a fast-paced environment.
- A proactive approach, with the ability to work independently and as part of a team.
- A high level of discretion and confidentiality.
- A degree in Business Administration or a related field is preferred.
If you are a detail-oriented professional with a passion for sales and a knack for organization, we would love to hear from you. This is a fantastic opportunity to develop your skills and grow with a dynamic company. Apply today and join our successful team!
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Jobot Jobs
Tailor Your Resume to Staffing Operations
Jobot places candidates across industries, so its internal admin staff often support recruiters, manage job pipelines, and coordinate client communications. Highlight scheduling, ATS coordination, or CRM experience so your resume signals fit for a recruiting-support environment.
Target Offices With Active Recruiting Teams
Jobot operates across multiple U.S. markets. Applying to locations where their recruiting headcount is growing increases the likelihood that administrative support hiring is active and that a sponsorship case can be built around demonstrated business need.
Understand How H-1B Applies to Admin Roles
H-1B requires the position to qualify as a specialty occupation, which can be a tighter fit for administrative roles. If your offer letter emphasizes specialized coordination functions tied to your degree field, that framing strengthens the USCIS petition significantly.
Use Migrate Mate to Find Jobot Openings
Search Administrative Assistant listings at Jobot directly through Migrate Mate, which filters for visa-sponsoring employers. This lets you identify active roles by location and confirm sponsorship eligibility before investing time in a full application.
Administrative Assistant at Jobot jobs are hiring across the US. Find yours.
Find Administrative Assistant at Jobot JobsFrequently Asked Questions
Does Jobot sponsor H-1B visas for Administrative Assistants?
Jobot has sponsored H-1B visas for Administrative Assistant roles, but approval depends on whether the specific position meets USCIS's specialty occupation standard. Administrative roles generally require the job duties to involve a specialized body of knowledge tied to a bachelor's degree or higher. If the role is framed around general office support without degree-specific requirements, H-1B eligibility becomes harder to establish.
How do I apply for Administrative Assistant jobs at Jobot?
You can find and apply to Administrative Assistant openings at Jobot through Migrate Mate, which surfaces roles where visa sponsorship is available. When applying, include your current visa status and work authorization details in your submission. Jobot's recruiting process typically involves an initial phone screen followed by interviews with the team or manager for the specific office or function you'd be supporting.
Which visa types does Jobot commonly use for Administrative Assistant hires?
Jobot has used H-1B, F-1 OPT, and TN visa categories for Administrative Assistant roles. F-1 OPT is often the starting point for recent graduates, with H-1B sponsorship considered if the role qualifies as a specialty occupation. TN is available to Canadian and Mexican nationals whose job duties fit an eligible TN occupation category recognized by DOL under the USMCA framework.
What qualifications does Jobot expect for Administrative Assistant roles?
Jobot's Administrative Assistant roles typically require strong organizational skills, proficiency with scheduling and communication tools, and the ability to support multiple team members simultaneously. In a staffing and recruiting context, familiarity with applicant tracking systems or CRM platforms is a practical advantage. A bachelor's degree strengthens your profile and is often relevant if H-1B sponsorship is part of the conversation.
How do I time my application around visa filing deadlines?
If you're targeting H-1B sponsorship, Jobot would need to file your petition during the April cap season for an October 1 start date. That means securing your offer and completing LCA certification with DOL well before the March registration window. If you're on OPT, confirm your EAD expiration date and whether your field qualifies for the 24-month STEM extension, which gives you and Jobot more runway before an H-1B filing becomes necessary.
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