Administrative Assistant Jobs at Jobot with Visa Sponsorship
Administrative Assistant jobs at Jobot sit within a staffing and recruiting environment where organizational skills and client-facing coordination are central to the work. Jobot has a track record of working through visa sponsorship for qualified candidates in this function, making it a realistic target if you're on H-1B visa, OPT, or TN visa status.
Find Administrative Assistant Jobs at JobotOverview
Showing 5 of 12+ Administrative Assistant Jobs at Jobot
See all Administrative Assistant Jobs at Jobot
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs at Jobot.
Get Access To All JobsINTRODUCTION
This Jobot Job is hosted by: Arpana Davis. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
SALARY
Salary: $65,000 - $85,000 per year
A bit about us:
Well-established Austin-based law firm with a strong reputation for commercial litigation and real estate transactions is seeking to add to its team. The firm handles sophisticated matters for businesses, real estate developers, and high-net-worth clients, offering meaningful responsibility and exposure to high-quality work. The firm is known for a collaborative, collegial culture, hands-on mentorship, and a long-term approach to professional development. This is an excellent opportunity for someone looking for challenging work, reasonable expectations, and a supportive environment to build a lasting career outside of big-law bureaucracy.
WHY JOIN US?
- Medical/Dental/Vision
- Life insurance and AD&D
- Long term disability
- Paid Parental Leave
- 401k with match and profit sharing
- Paid parking
- PTO
JOB DETAILS
We are seeking an organized, proactive, and detail-oriented Legal Administrative Assistant to support a busy practice focused on Municipal Utility Districts (MUDs), public finance, and related matters. This is an excellent opportunity for someone who enjoys working in a fast-paced legal environment with substantial client interaction, document management, and coordination responsibilities.
Responsibilities:
- Coordinate monthly MUD meetings, including preparation of agendas, packets, and meeting materials.
- Prepare, proofread, revise, and distribute legal correspondence and documents.
- Manage calendars, deadlines, filings, and scheduling for attorneys and clients.
- Assist with regulatory and compliance filings with various state and local agencies.
- Maintain organized electronic and physical files, minute books, and district records.
- Coordinate logistics for meetings, elections, and bond-related matters.
- Communicate professionally with clients, consultants, financial advisors, engineers, and government agencies.
- Track deadlines and ensure timely completion of projects and filings.
- Provide general administrative and operational support to attorneys and legal staff.
QUALIFICATIONS
- 3+ years of experience in a legal administrative assistant, legal secretary, or similar legal support role.
- Experience supporting MUD, public finance, real estate, or governmental law practices is preferred.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent proofreading, communication, and document formatting skills.
- Proficiency in Microsoft Office Suite and legal document management systems.
- Ability to work independently while maintaining a collaborative mindset.
- Professional demeanor with strong attention to detail and discretion handling confidential matters.
- Experience coordinating meetings, maintaining records, and managing high-volume administrative tasks.
This firm offers a collaborative team environment, long-term stability, competitive compensation, and the opportunity to support sophisticated legal work within a highly specialized practice area. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
This Jobot Job is hosted by: Arpana Davis. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
SALARY
Salary: $65,000 - $85,000 per year
A bit about us:
Well-established Austin-based law firm with a strong reputation for commercial litigation and real estate transactions is seeking to add to its team. The firm handles sophisticated matters for businesses, real estate developers, and high-net-worth clients, offering meaningful responsibility and exposure to high-quality work. The firm is known for a collaborative, collegial culture, hands-on mentorship, and a long-term approach to professional development. This is an excellent opportunity for someone looking for challenging work, reasonable expectations, and a supportive environment to build a lasting career outside of big-law bureaucracy.
WHY JOIN US?
- Medical/Dental/Vision
- Life insurance and AD&D
- Long term disability
- Paid Parental Leave
- 401k with match and profit sharing
- Paid parking
- PTO
JOB DETAILS
We are seeking an organized, proactive, and detail-oriented Legal Administrative Assistant to support a busy practice focused on Municipal Utility Districts (MUDs), public finance, and related matters. This is an excellent opportunity for someone who enjoys working in a fast-paced legal environment with substantial client interaction, document management, and coordination responsibilities.
Responsibilities:
- Coordinate monthly MUD meetings, including preparation of agendas, packets, and meeting materials.
- Prepare, proofread, revise, and distribute legal correspondence and documents.
- Manage calendars, deadlines, filings, and scheduling for attorneys and clients.
- Assist with regulatory and compliance filings with various state and local agencies.
- Maintain organized electronic and physical files, minute books, and district records.
- Coordinate logistics for meetings, elections, and bond-related matters.
- Communicate professionally with clients, consultants, financial advisors, engineers, and government agencies.
- Track deadlines and ensure timely completion of projects and filings.
- Provide general administrative and operational support to attorneys and legal staff.
QUALIFICATIONS
- 3+ years of experience in a legal administrative assistant, legal secretary, or similar legal support role.
- Experience supporting MUD, public finance, real estate, or governmental law practices is preferred.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent proofreading, communication, and document formatting skills.
- Proficiency in Microsoft Office Suite and legal document management systems.
- Ability to work independently while maintaining a collaborative mindset.
- Professional demeanor with strong attention to detail and discretion handling confidential matters.
- Experience coordinating meetings, maintaining records, and managing high-volume administrative tasks.
This firm offers a collaborative team environment, long-term stability, competitive compensation, and the opportunity to support sophisticated legal work within a highly specialized practice area. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all Administrative Assistant Jobs at Jobot
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs at Jobot.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Jobot
Tailor Your Resume to Staffing Operations
Jobot places candidates across industries, so its internal admin staff often support recruiters, manage job pipelines, and coordinate client communications. Highlight scheduling, ATS coordination, or CRM experience so your resume signals fit for a recruiting-support environment.
Clarify Your Visa Status Before Applying
Jobot has sponsored H-1B, F-1 OPT, and TN visas for this role. Stating your current status and authorization type upfront in your application removes ambiguity and helps their internal team assess sponsorship feasibility from the first conversation.
Target Offices With Active Recruiting Teams
Jobot operates across multiple U.S. markets. Applying to locations where their recruiting headcount is growing increases the likelihood that administrative support hiring is active and that a sponsorship case can be built around demonstrated business need.
Understand How H-1B Applies to Admin Roles
H-1B requires the position to qualify as a specialty occupation, which can be a tighter fit for administrative roles. If your offer letter emphasizes specialized coordination functions tied to your degree field, that framing strengthens the USCIS petition significantly.
Use Migrate Mate to Find Jobot Openings
Search Administrative Assistant listings at Jobot directly through Migrate Mate, which filters for visa-sponsoring employers. This lets you identify active roles by location and confirm sponsorship eligibility before investing time in a full application.
Align Your Start Date With OPT or TN Timelines
If you're on F-1 OPT, your 60-day grace period and EAD expiration date affect when you can start. For TN, your Canadian or Mexican citizenship and the specific administrative job duties both need to align with DOL's designated TN occupation categories.
Frequently Asked Questions
Does Jobot sponsor H-1B visas for Administrative Assistants?
Jobot has sponsored H-1B visas for Administrative Assistant roles, but approval depends on whether the specific position meets USCIS's specialty occupation standard. Administrative roles generally require the job duties to involve a specialized body of knowledge tied to a bachelor's degree or higher. If the role is framed around general office support without degree-specific requirements, H-1B eligibility becomes harder to establish.
How do I apply for Administrative Assistant jobs at Jobot?
You can find and apply to Administrative Assistant openings at Jobot through Migrate Mate, which surfaces roles where visa sponsorship is available. When applying, include your current visa status and work authorization details in your submission. Jobot's recruiting process typically involves an initial phone screen followed by interviews with the team or manager for the specific office or function you'd be supporting.
Which visa types does Jobot commonly use for Administrative Assistant hires?
Jobot has used H-1B, F-1 OPT, and TN visa categories for Administrative Assistant roles. F-1 OPT is often the starting point for recent graduates, with H-1B sponsorship considered if the role qualifies as a specialty occupation. TN is available to Canadian and Mexican nationals whose job duties fit an eligible TN occupation category recognized by DOL under the USMCA framework.
What qualifications does Jobot expect for Administrative Assistant roles?
Jobot's Administrative Assistant roles typically require strong organizational skills, proficiency with scheduling and communication tools, and the ability to support multiple team members simultaneously. In a staffing and recruiting context, familiarity with applicant tracking systems or CRM platforms is a practical advantage. A bachelor's degree strengthens your profile and is often relevant if H-1B sponsorship is part of the conversation.
How do I time my application around visa filing deadlines?
If you're targeting H-1B sponsorship, Jobot would need to file your petition during the April cap season for an October 1 start date. That means securing your offer and completing LCA certification with DOL well before the March registration window. If you're on OPT, confirm your EAD expiration date and whether your field qualifies for the 24-month STEM extension, which gives you and Jobot more runway before an H-1B filing becomes necessary.