Administrative Assistant Jobs at Texas Health and Human Services Commission with Visa Sponsorship
Administrative Assistant jobs at Texas Health and Human Services Commission sit at the center of a large public healthcare agency, supporting program coordination, records management, and cross-departmental communication. The Commission has a track record of sponsoring H-1B visas for administrative professionals, making it a genuine option for international candidates.
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Get Access To All JobsINTRODUCTION
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
ROLE AND RESPONSIBILITIES
Functional Title: Credentialing and Registry Enforcement Administrative Assistant IV
Job Title: Administrative Asst IV
Agency: Health & Human Services Comm
Department: Enforcement
Posting Number: 17499
Closing Date: 06/17/2026
Posting Audience: Internal and External
Occupational Category: Healthcare Support
Salary Range: $3,248.00 - $4,837.08
Pay Frequency: Monthly
Salary Group: TEXAS-A-15
Shift: Day
Additional Shift: Days (First)
Telework:
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations:
MOS Codes: 0100, 0111, 0170, 3372, 3381, 4430, 6046, 15P, 3F5X1, 420A, 42A, 56M, 68G, 741X, 8A200, AZ, LS, LSS, MC, PERS, PS, RP, SN, YN, YNS
Brief Job Description: Administrative Assistant IV
Serves as the unit’s Administrative Assistant to the Nursing Facility Administrator (NFA); Nurse Aide (NA) Enforcement; Medication Aide (MA) Enforcement; Employee Misconduct Registry (EMR); licensed Chemical Dependency Counselor (LCDC); Council on Sex Offender Treatment (CSOT); and Child Care Regulation Administrator (CCRA) Enforcement Programs.
Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters and tracks data for the team, conducting technical reviews of all reports in computer tracking system, and communicates with the team for appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Prepares and distributes documents upon request.
Works under general supervision of the Director of Credentialing and Registry Enforcement and Program Specialist Team Lead, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Performs administrative support work for the unit, including deadline coordination for unit; scanning, copying, mailing, faxing, and preparing letters or special reports. Assists with the referral processes for all CARE Programs; ensures referrals meet requirements; ensures all referrals received are tracked/processed timely. Maintains a regular and predictable work schedule. Maintains and updates electronic files for all of CARE programs, including scanning, organizing, uploading, and uploading files into the shared drive. Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging. Knowledge of preparing ongoing or special narrative and statistical reports for Program Specialist, CARE Director, and State Office.
Maintains multiple databases for the CARE Unit and assist in the referral process for all CARE Programs. Monitors CARE mailboxes to track incoming referrals, follow up on inquiries, and elevates concerns to applicable program staff. Updates CARE referral logs. Schedules and coordinates meetings and drafts meeting minutes. Communicates with others internally and externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Conducts technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports. Ensures all documentation complies with state and federal requirements. Makes corrections and communicates with Program Specialist to ensure compliance. Processes all state and federal enforcement actions within required time frames. Prepares technically accurate state and federal reports, notification letters, and penalty notifications. Determines appropriate distribution for all actions to meet federal and state requirements. Enters critical information into databases regarding recommendations and activities to provide accurate data for required internal and public reporting processes.
Prepares monthly statistical reports for all credentialing programs, including: Nursing Facility Administrator (NFA); Nurse Aide (NA) Enforcement; Medication Aide (MA) Enforcement; Employee Misconduct Registry (EMR); licensed Chemical Dependency Counselor (LCDC); Council on Sex Offender Treatment (CSOT); and Child Care Regulation Administrator (CCRA); Workload; and open records disclosure.
Assists in the development of administrative or technical assistance policies and procedures.
Performs other duties as assigned.
Market Rate for this position is $47,750.64.
BASIC QUALIFICATIONS
Knowledge Skills Abilities (KSAs):
- Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
- Ability to quickly comprehend frequent technical changes.
- Ability to learn and maintain knowledge of multiple databases.
- Knowledge of office practices and administrative procedures.
- Skill in standard office equipment and software.
- Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others.
- Ability to identify and devise solutions to operations problems.
- Ability to maintain effective, positive working relationships with internal and external stakeholders.
- Ability to communicate effectively orally and in writing.
- Ability to work effectively independently. Ability to maintain a high level of confidentiality.
- Knowledge and experience with computers.
REGISTRATION OR LICENSURE REQUIREMENTS
NONE
INITIAL SELECTION CRITERIA
- Experience working with a regulatory program preferred.
- Two years’ previous experience working in an office setting with responsibilities similar to answering phones, referring callers, taking messages, maintaining and monitoring files, and drafting reports.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form.
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
INTRODUCTION
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
ROLE AND RESPONSIBILITIES
Functional Title: Credentialing and Registry Enforcement Administrative Assistant IV
Job Title: Administrative Asst IV
Agency: Health & Human Services Comm
Department: Enforcement
Posting Number: 17499
Closing Date: 06/17/2026
Posting Audience: Internal and External
Occupational Category: Healthcare Support
Salary Range: $3,248.00 - $4,837.08
Pay Frequency: Monthly
Salary Group: TEXAS-A-15
Shift: Day
Additional Shift: Days (First)
Telework:
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations:
MOS Codes: 0100, 0111, 0170, 3372, 3381, 4430, 6046, 15P, 3F5X1, 420A, 42A, 56M, 68G, 741X, 8A200, AZ, LS, LSS, MC, PERS, PS, RP, SN, YN, YNS
Brief Job Description: Administrative Assistant IV
Serves as the unit’s Administrative Assistant to the Nursing Facility Administrator (NFA); Nurse Aide (NA) Enforcement; Medication Aide (MA) Enforcement; Employee Misconduct Registry (EMR); licensed Chemical Dependency Counselor (LCDC); Council on Sex Offender Treatment (CSOT); and Child Care Regulation Administrator (CCRA) Enforcement Programs.
Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters and tracks data for the team, conducting technical reviews of all reports in computer tracking system, and communicates with the team for appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Prepares and distributes documents upon request.
Works under general supervision of the Director of Credentialing and Registry Enforcement and Program Specialist Team Lead, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Performs administrative support work for the unit, including deadline coordination for unit; scanning, copying, mailing, faxing, and preparing letters or special reports. Assists with the referral processes for all CARE Programs; ensures referrals meet requirements; ensures all referrals received are tracked/processed timely. Maintains a regular and predictable work schedule. Maintains and updates electronic files for all of CARE programs, including scanning, organizing, uploading, and uploading files into the shared drive. Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging. Knowledge of preparing ongoing or special narrative and statistical reports for Program Specialist, CARE Director, and State Office.
Maintains multiple databases for the CARE Unit and assist in the referral process for all CARE Programs. Monitors CARE mailboxes to track incoming referrals, follow up on inquiries, and elevates concerns to applicable program staff. Updates CARE referral logs. Schedules and coordinates meetings and drafts meeting minutes. Communicates with others internally and externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Conducts technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports. Ensures all documentation complies with state and federal requirements. Makes corrections and communicates with Program Specialist to ensure compliance. Processes all state and federal enforcement actions within required time frames. Prepares technically accurate state and federal reports, notification letters, and penalty notifications. Determines appropriate distribution for all actions to meet federal and state requirements. Enters critical information into databases regarding recommendations and activities to provide accurate data for required internal and public reporting processes.
Prepares monthly statistical reports for all credentialing programs, including: Nursing Facility Administrator (NFA); Nurse Aide (NA) Enforcement; Medication Aide (MA) Enforcement; Employee Misconduct Registry (EMR); licensed Chemical Dependency Counselor (LCDC); Council on Sex Offender Treatment (CSOT); and Child Care Regulation Administrator (CCRA); Workload; and open records disclosure.
Assists in the development of administrative or technical assistance policies and procedures.
Performs other duties as assigned.
Market Rate for this position is $47,750.64.
BASIC QUALIFICATIONS
Knowledge Skills Abilities (KSAs):
- Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
- Ability to quickly comprehend frequent technical changes.
- Ability to learn and maintain knowledge of multiple databases.
- Knowledge of office practices and administrative procedures.
- Skill in standard office equipment and software.
- Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others.
- Ability to identify and devise solutions to operations problems.
- Ability to maintain effective, positive working relationships with internal and external stakeholders.
- Ability to communicate effectively orally and in writing.
- Ability to work effectively independently. Ability to maintain a high level of confidentiality.
- Knowledge and experience with computers.
REGISTRATION OR LICENSURE REQUIREMENTS
NONE
INITIAL SELECTION CRITERIA
- Experience working with a regulatory program preferred.
- Two years’ previous experience working in an office setting with responsibilities similar to answering phones, referring callers, taking messages, maintaining and monitoring files, and drafting reports.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form.
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Tips for Finding Administrative Assistant Jobs at Texas Health and Human Services Commission
Align credentials with Texas state hiring standards
Texas Health and Human Services Commission follows state civil service classification requirements for Administrative Assistant roles. Review the relevant job family classification on the state's HR portal before applying so your resume reflects the competencies each grade level requires.
Target open requisitions in high-volume program areas
The Commission hires Administrative Assistants across Medicaid, behavioral health, and eligibility services divisions. Roles tied to federally funded programs often move faster through internal approval because headcount is already budget-justified, which can shorten the sponsorship decision timeline.
Prepare your H-1B specialty occupation documentation early
Administrative Assistant H-1B petitions at government agencies receive closer USCIS scrutiny because the specialty occupation threshold can be harder to establish. Gather your official transcripts and any coursework connecting your degree to public administration, healthcare management, or business operations before your first interview.
Clarify the sponsorship process during the offer stage
Texas Health and Human Services Commission routes H-1B filings through its central HR and legal office, not the hiring manager. Ask your recruiter which internal team handles the petition and what their standard timeline looks like so you can plan around USCIS processing windows.
Verify your work authorization gap against USCIS cap deadlines
If you are transitioning from OPT or another status, map your authorization expiry against the H-1B cap registration window, which opens in March each year with an October 1 start date. A gap longer than 60 days requires a separate bridging strategy.
Browse open roles using Migrate Mate to filter by sponsorship
Texas Health and Human Services Commission posts Administrative Assistant vacancies across multiple state job boards, which makes tracking sponsorship-eligible openings time-consuming. Use Migrate Mate to filter directly for roles where the Commission has an active H-1B sponsorship history for this position type.
Frequently Asked Questions
Does Texas Health and Human Services Commission sponsor H-1B visas for Administrative Assistants?
Yes, Texas Health and Human Services Commission has sponsored H-1B visas for Administrative Assistant roles. Because the agency is a government employer, sponsorship decisions go through a centralized HR and legal process rather than sitting with individual hiring managers. Candidates should raise sponsorship requirements early in the recruiting process to confirm eligibility for the specific position and funding source.
Which visa types are commonly used for Administrative Assistant roles at Texas Health and Human Services Commission?
The H-1B is the primary visa category used for Administrative Assistant positions at the Commission when a specialty occupation basis can be established, typically supported by a degree in business administration, healthcare management, or a related field. Candidates already holding an Employment Authorization Document from a different status, such as OPT, may also be considered while an H-1B petition is in preparation.
What qualifications and experience are expected for Administrative Assistant roles at the Commission?
The Commission's Administrative Assistant positions are classified under Texas state government job families, which generally require a high school diploma at minimum but increasingly prefer or require a bachelor's degree for higher-grade roles supporting program directors or executive staff. Relevant experience in healthcare administration, government records management, or federally funded program support strengthens an application significantly.
How do I apply for Administrative Assistant jobs at Texas Health and Human Services Commission?
Positions are posted on the Texas state government jobs portal at work.texas.gov, where you create a profile and submit your application directly. For international candidates seeking visa sponsorship, you can use Migrate Mate to monitor openings at the Commission that align with its H-1B sponsorship history for this role, then apply through the official state portal once you identify a suitable vacancy.
How do I plan my timeline around the H-1B process for a Commission role?
The H-1B cap registration window runs each March, with approved petitions taking effect October 1. If you receive an offer outside that window, the Commission's legal team will need to file during the next available cycle unless a cap-exempt pathway applies. Build at least six to nine months of lead time into your job search if you are currently on a status with a fixed end date.