Administrative Assistant Jobs at Texas Health and Human Services Commission with Visa Sponsorship
Administrative Assistant jobs at Texas Health and Human Services Commission sit at the center of a large public healthcare agency, supporting program coordination, records management, and cross-departmental communication. The Commission has a track record of sponsoring H-1B visas for administrative professionals, making it a genuine option for international candidates.
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Get Access To All JobsJoin the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: LTCR Regional Administrative Assistant II
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Rgn 07-Regulatory Services
Posting Number: 22211
Closing Date: 10/21/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,290.36 - $4,365.66
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Telework: Eligible for Telework
Travel: Up to 25%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: TEMPLE
Job Location Address: 4501 S GENERAL BRUCE DR
Other Locations: Temple; Waco
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
ROLE AND RESPONSIBILITIES
Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office.
Essential Job Functions (EJFs):
- Maintains a regular and predictable work schedule.
- Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging.
- Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.
- Maintains regional Survey Management System database.
- Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
- Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports.
- Ensures all documentation complies with state and federal requirements.
- Makes corrections to ensure compliance.
- Processes all state and federal enforcement actions within required time frames.
- Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.
- Determines appropriate distribution for all actions to meet federal and state requirements.
- Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities to provide accurate data for required internal and public reporting processes.
- Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes.
- Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
- Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
- Ability to quickly comprehend frequent technical changes.
- Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.
- Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.
- Ability to maintain a high level of confidentiality.
- Knowledge and experience with computers.
- Ability to answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions.
Registrations, Licensure Requirements or Certifications:
N/A
Initial Screening Criteria:
- Experience using a computer.
- Experience with Word, Excel, or other word processing software.
- Experience in organizing, maintaining, or monitoring files, records, or logs.
- Experience with electronic records, preferred.
Additional Information:
This position requires 25% travel. Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule.
All applicants must pass a fingerprint criminal background check and the SEMARC (Search Engine for Background Checks) check. Additional checks as applicable may include the NAR (Nurse Aide Registry) and LNFA (Licensed Nursing Facility Administrator) check.
If you are offered and accept the position, you will not be permitted to continue employment at any HHSC regulated facilities or providers. You will be required to disclose any potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers.
If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: LTCR Regional Administrative Assistant II
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Rgn 07-Regulatory Services
Posting Number: 22211
Closing Date: 10/21/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,290.36 - $4,365.66
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Telework: Eligible for Telework
Travel: Up to 25%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: TEMPLE
Job Location Address: 4501 S GENERAL BRUCE DR
Other Locations: Temple; Waco
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
ROLE AND RESPONSIBILITIES
Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office.
Essential Job Functions (EJFs):
- Maintains a regular and predictable work schedule.
- Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging.
- Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.
- Maintains regional Survey Management System database.
- Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
- Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports.
- Ensures all documentation complies with state and federal requirements.
- Makes corrections to ensure compliance.
- Processes all state and federal enforcement actions within required time frames.
- Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.
- Determines appropriate distribution for all actions to meet federal and state requirements.
- Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities to provide accurate data for required internal and public reporting processes.
- Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes.
- Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
- Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
- Ability to quickly comprehend frequent technical changes.
- Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.
- Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.
- Ability to maintain a high level of confidentiality.
- Knowledge and experience with computers.
- Ability to answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions.
Registrations, Licensure Requirements or Certifications:
N/A
Initial Screening Criteria:
- Experience using a computer.
- Experience with Word, Excel, or other word processing software.
- Experience in organizing, maintaining, or monitoring files, records, or logs.
- Experience with electronic records, preferred.
Additional Information:
This position requires 25% travel. Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule.
All applicants must pass a fingerprint criminal background check and the SEMARC (Search Engine for Background Checks) check. Additional checks as applicable may include the NAR (Nurse Aide Registry) and LNFA (Licensed Nursing Facility Administrator) check.
If you are offered and accept the position, you will not be permitted to continue employment at any HHSC regulated facilities or providers. You will be required to disclose any potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers.
If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Tips for Finding Administrative Assistant Jobs at Texas Health and Human Services Commission
Align credentials with Texas state hiring standards
Texas Health and Human Services Commission follows state civil service classification requirements for Administrative Assistant roles. Review the relevant job family classification on the state's HR portal before applying so your resume reflects the competencies each grade level requires.
Target open requisitions in high-volume program areas
The Commission hires Administrative Assistants across Medicaid, behavioral health, and eligibility services divisions. Roles tied to federally funded programs often move faster through internal approval because headcount is already budget-justified, which can shorten the sponsorship decision timeline.
Prepare your H-1B specialty occupation documentation early
Administrative Assistant H-1B petitions at government agencies receive closer USCIS scrutiny because the specialty occupation threshold can be harder to establish. Gather your official transcripts and any coursework connecting your degree to public administration, healthcare management, or business operations before your first interview.
Clarify the sponsorship process during the offer stage
Texas Health and Human Services Commission routes H-1B filings through its central HR and legal office, not the hiring manager. Ask your recruiter which internal team handles the petition and what their standard timeline looks like so you can plan around USCIS processing windows.
Verify your work authorization gap against USCIS cap deadlines
If you are transitioning from OPT or another status, map your authorization expiry against the H-1B cap registration window, which opens in March each year with an October 1 start date. A gap longer than 60 days requires a separate bridging strategy.
Browse open roles using Migrate Mate to filter by sponsorship
Texas Health and Human Services Commission posts Administrative Assistant vacancies across multiple state job boards, which makes tracking sponsorship-eligible openings time-consuming. Use Migrate Mate to filter directly for roles where the Commission has an active H-1B sponsorship history for this position type.
Frequently Asked Questions
Does Texas Health and Human Services Commission sponsor H-1B visas for Administrative Assistants?
Yes, Texas Health and Human Services Commission has sponsored H-1B visas for Administrative Assistant roles. Because the agency is a government employer, sponsorship decisions go through a centralized HR and legal process rather than sitting with individual hiring managers. Candidates should raise sponsorship requirements early in the recruiting process to confirm eligibility for the specific position and funding source.
Which visa types are commonly used for Administrative Assistant roles at Texas Health and Human Services Commission?
The H-1B is the primary visa category used for Administrative Assistant positions at the Commission when a specialty occupation basis can be established, typically supported by a degree in business administration, healthcare management, or a related field. Candidates already holding an Employment Authorization Document from a different status, such as OPT, may also be considered while an H-1B petition is in preparation.
What qualifications and experience are expected for Administrative Assistant roles at the Commission?
The Commission's Administrative Assistant positions are classified under Texas state government job families, which generally require a high school diploma at minimum but increasingly prefer or require a bachelor's degree for higher-grade roles supporting program directors or executive staff. Relevant experience in healthcare administration, government records management, or federally funded program support strengthens an application significantly.
How do I apply for Administrative Assistant jobs at Texas Health and Human Services Commission?
Positions are posted on the Texas state government jobs portal at work.texas.gov, where you create a profile and submit your application directly. For international candidates seeking visa sponsorship, you can use Migrate Mate to monitor openings at the Commission that align with its H-1B sponsorship history for this role, then apply through the official state portal once you identify a suitable vacancy.
How do I plan my timeline around the H-1B process for a Commission role?
The H-1B cap registration window runs each March, with approved petitions taking effect October 1. If you receive an offer outside that window, the Commission's legal team will need to file during the next available cycle unless a cap-exempt pathway applies. Build at least six to nine months of lead time into your job search if you are currently on a status with a fixed end date.