Administrative Assistant Jobs at Texas Health and Human Services Commission with Visa Sponsorship
Administrative Assistant roles at Texas Health and Human Services Commission sit at the center of a large public healthcare agency, supporting program coordination, records management, and cross-departmental communication. The Commission has a track record of sponsoring H-1B visas for administrative professionals, making it a genuine option for international candidates.
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Get Access To All JobsJoin the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Assistant V - BRM Support
Job Title: Administrative Assistant V
Agency: Health & Human Services Comm
Department: ARTS to CAPPS MIRP Support
Posting Number: 16070
Closing Date: 05/04/2026
Posting Audience: Internal and External
Occupational Category: Computer and Mathematical
Salary Range: $3,581.33 - $5,372.41
Pay Frequency: Monthly
Salary Group: TEXAS-A-17
Shift: Day
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Brief Job Description
This position provides advanced administrative and high-volume scheduling support to seven Business Relationship Managers (BRMs). The Administrative Assistant V is responsible for managing complex and frequently changing calendars, coordinating a large volume of internal and external meetings, and ensuring accurate scheduling, confirmation, and logistical readiness for approximately 40 meetings per month.
The position prepares, formats, and distributes meeting agendas and materials; coordinates meeting logistics including rooms, virtual platforms, and participant communications; and attends meetings as needed to document notes, decisions, and action items. The role ensures timely follow-up and maintains organized records of agendas, materials, and meeting documentation.
Work is performed under limited supervision and requires the ability to manage competing priorities, apply established administrative practices, and support efficient BRM operations in a fast-paced, high-demand environment.
Essential Job Functions
Advanced Scheduling & Calendar Management (40%)
- Manages complex calendars for five BRMs
- Coordinates internal and external meetings involving multiple stakeholders
- Schedules, reschedules, and confirms meetings (approximately 40 per month)
- Resolves scheduling conflicts and ensures appropriate attendance
Meeting Preparation & Materials (25%)
- Creates, formats, and distributes meeting agendas
- Prepares and assembles meeting materials and presentation packets
- Ensures materials are distributed in advance in accordance with established timelines
Meeting Documentation & Follow Up (20%)
- Attends meetings as needed to capture notes, decisions, and action items
- Distributes meeting notes and tracks follow up items
- Maintains organized records of agendas, materials, and notes
Administrative Coordination & Support (15%)
- Serves as a central administrative point of contact for BRM activities
- Coordinates logistics such as meeting rooms, virtual meeting links, and participant communications
- Performs other advanced administrative duties as assigned
Knowledge, Skills, and Abilities (KSAs)
Knowledge of
- Administrative and office management practices
- Calendar management and meeting coordination procedures
- Document formatting and records management
Skill in
- Managing multiple calendars and competing priorities
- Preparing professional meeting agendas and materials
- Written communication and documentation of meeting outcomes
Ability to
- Work independently under limited supervision
- Coordinate effectively with multiple professionals and stakeholders
- Maintain accuracy and attention to detail in a high-volume environment
Initial Screening Criteria
Education
High school graduation or equivalent.
Experience
Five years of progressively responsible administrative support experience.
Additional Information: Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form.
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Assistant V - BRM Support
Job Title: Administrative Assistant V
Agency: Health & Human Services Comm
Department: ARTS to CAPPS MIRP Support
Posting Number: 16070
Closing Date: 05/04/2026
Posting Audience: Internal and External
Occupational Category: Computer and Mathematical
Salary Range: $3,581.33 - $5,372.41
Pay Frequency: Monthly
Salary Group: TEXAS-A-17
Shift: Day
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Brief Job Description
This position provides advanced administrative and high-volume scheduling support to seven Business Relationship Managers (BRMs). The Administrative Assistant V is responsible for managing complex and frequently changing calendars, coordinating a large volume of internal and external meetings, and ensuring accurate scheduling, confirmation, and logistical readiness for approximately 40 meetings per month.
The position prepares, formats, and distributes meeting agendas and materials; coordinates meeting logistics including rooms, virtual platforms, and participant communications; and attends meetings as needed to document notes, decisions, and action items. The role ensures timely follow-up and maintains organized records of agendas, materials, and meeting documentation.
Work is performed under limited supervision and requires the ability to manage competing priorities, apply established administrative practices, and support efficient BRM operations in a fast-paced, high-demand environment.
Essential Job Functions
Advanced Scheduling & Calendar Management (40%)
- Manages complex calendars for five BRMs
- Coordinates internal and external meetings involving multiple stakeholders
- Schedules, reschedules, and confirms meetings (approximately 40 per month)
- Resolves scheduling conflicts and ensures appropriate attendance
Meeting Preparation & Materials (25%)
- Creates, formats, and distributes meeting agendas
- Prepares and assembles meeting materials and presentation packets
- Ensures materials are distributed in advance in accordance with established timelines
Meeting Documentation & Follow Up (20%)
- Attends meetings as needed to capture notes, decisions, and action items
- Distributes meeting notes and tracks follow up items
- Maintains organized records of agendas, materials, and notes
Administrative Coordination & Support (15%)
- Serves as a central administrative point of contact for BRM activities
- Coordinates logistics such as meeting rooms, virtual meeting links, and participant communications
- Performs other advanced administrative duties as assigned
Knowledge, Skills, and Abilities (KSAs)
Knowledge of
- Administrative and office management practices
- Calendar management and meeting coordination procedures
- Document formatting and records management
Skill in
- Managing multiple calendars and competing priorities
- Preparing professional meeting agendas and materials
- Written communication and documentation of meeting outcomes
Ability to
- Work independently under limited supervision
- Coordinate effectively with multiple professionals and stakeholders
- Maintain accuracy and attention to detail in a high-volume environment
Initial Screening Criteria
Education
High school graduation or equivalent.
Experience
Five years of progressively responsible administrative support experience.
Additional Information: Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form.
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
See all 35+ Administrative Assistant at Texas Health and Human Services Commission jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at Texas Health and Human Services Commission roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Texas Health and Human Services Commission Jobs
Align credentials with Texas state hiring standards
Texas Health and Human Services Commission follows state civil service classification requirements for Administrative Assistant roles. Review the relevant job family classification on the state's HR portal before applying so your resume reflects the competencies each grade level requires.
Target open requisitions in high-volume program areas
The Commission hires Administrative Assistants across Medicaid, behavioral health, and eligibility services divisions. Roles tied to federally funded programs often move faster through internal approval because headcount is already budget-justified, which can shorten the sponsorship decision timeline.
Prepare your H-1B specialty occupation documentation early
Administrative Assistant H-1B petitions at government agencies receive closer USCIS scrutiny because the specialty occupation threshold can be harder to establish. Gather your official transcripts and any coursework connecting your degree to public administration, healthcare management, or business operations before your first interview.
Clarify the sponsorship process during the offer stage
Texas Health and Human Services Commission routes H-1B filings through its central HR and legal office, not the hiring manager. Ask your recruiter which internal team handles the petition and what their standard timeline looks like so you can plan around USCIS processing windows.
Verify your work authorization gap against USCIS cap deadlines
If you are transitioning from OPT or another status, map your authorization expiry against the H-1B cap registration window, which opens in March each year with an October 1 start date. A gap longer than 60 days requires a separate bridging strategy.
Browse open roles using Migrate Mate to filter by sponsorship
Texas Health and Human Services Commission posts Administrative Assistant vacancies across multiple state job boards, which makes tracking sponsorship-eligible openings time-consuming. Use Migrate Mate to filter directly for roles where the Commission has an active H-1B sponsorship history for this position type.
Administrative Assistant at Texas Health and Human Services Commission jobs are hiring across the US. Find yours.
Find Administrative Assistant at Texas Health and Human Services Commission JobsFrequently Asked Questions
Does Texas Health and Human Services Commission sponsor H-1B visas for Administrative Assistants?
Yes, Texas Health and Human Services Commission has sponsored H-1B visas for Administrative Assistant roles. Because the agency is a government employer, sponsorship decisions go through a centralized HR and legal process rather than sitting with individual hiring managers. Candidates should raise sponsorship requirements early in the recruiting process to confirm eligibility for the specific position and funding source.
Which visa types are commonly used for Administrative Assistant roles at Texas Health and Human Services Commission?
The H-1B is the primary visa category used for Administrative Assistant positions at the Commission when a specialty occupation basis can be established, typically supported by a degree in business administration, healthcare management, or a related field. Candidates already holding an Employment Authorization Document from a different status, such as OPT, may also be considered while an H-1B petition is in preparation.
What qualifications and experience are expected for Administrative Assistant roles at the Commission?
The Commission's Administrative Assistant positions are classified under Texas state government job families, which generally require a high school diploma at minimum but increasingly prefer or require a bachelor's degree for higher-grade roles supporting program directors or executive staff. Relevant experience in healthcare administration, government records management, or federally funded program support strengthens an application significantly.
How do I apply for Administrative Assistant jobs at Texas Health and Human Services Commission?
Positions are posted on the Texas state government jobs portal at work.texas.gov, where you create a profile and submit your application directly. For international candidates seeking visa sponsorship, you can use Migrate Mate to monitor openings at the Commission that align with its H-1B sponsorship history for this role, then apply through the official state portal once you identify a suitable vacancy.
How do I plan my timeline around the H-1B process for a Commission role?
The H-1B cap registration window runs each March, with approved petitions taking effect October 1. If you receive an offer outside that window, the Commission's legal team will need to file during the next available cycle unless a cap-exempt pathway applies. Build at least six to nine months of lead time into your job search if you are currently on a status with a fixed end date.
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