Administrative Assistant Jobs at University of Miami with Visa Sponsorship
Administrative Assistant roles at University of Miami span academic departments, research centers, and administrative offices across a large research university. The university has a consistent record of sponsoring international talent in administrative functions, making it a viable target for visa-sponsored job seekers in higher education.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Department of Neurological Surgery is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
- Supports department and/or department leadership with daily clerical tasks.
- Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
- Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
- Plans meetings and takes detailed minutes, as needed.
- Answers phone calls, provides information to callers or connects callers to appropriate staff.
- Schedules appointments and updates calendars.
- Makes travel arrangements and reservations for department leadership and staff, as needed.
- Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
- Greets and provides general support to visitors.
- Develops and maintains department filing system.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
- High School Diploma or equivalent/relevant experience, certification or license
- Minimum 3 years of relevant experience required
Knowledge, Skills and Abilities:
- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.
DEPARTMENT SPECIFIC JOB FUNCTIONS
- Provide Administrative support to the department Faculty and Vice Chair as needed with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
- Provide Administrative Support to NRS Management with departmental admin functions as needed
- Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
- Responsible for ON CALL monthly entries and provide monthly reviews for Qgenda & Amcom
- Updating data entry to AMCOM and Q-Genda as needed
- Responsible for updating the Inventory logs and ordering of office supplies
- Assist and serve as key contact for surplus, IT, Telecomm, CANON and facilities as needed
- Supports department and/or department leadership with daily clerical tasks and/or special projects
- Responsible for completing medical forms such as (Medical orders, FMLA, Home Health, patient letters, etc.)
- Responsible for processing reimbursements and reconciling of charges when needed
- Assist with front desk reception and NICE system call coverage when needed
- Serve as back up to the department Administrative/Executive Assistants when needed
- Assist with the development of special projects and or events as needed in the department
- Assist with boarding requirements specific to the UMH/JMH
- Assist Providers with UM & JMH recredentialing/reappointments
- Training new hires with overall administrative functions
- Assist with any other tasks as determined necessary
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Department of Neurological Surgery is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
- Supports department and/or department leadership with daily clerical tasks.
- Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
- Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
- Plans meetings and takes detailed minutes, as needed.
- Answers phone calls, provides information to callers or connects callers to appropriate staff.
- Schedules appointments and updates calendars.
- Makes travel arrangements and reservations for department leadership and staff, as needed.
- Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
- Greets and provides general support to visitors.
- Develops and maintains department filing system.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
- High School Diploma or equivalent/relevant experience, certification or license
- Minimum 3 years of relevant experience required
Knowledge, Skills and Abilities:
- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.
DEPARTMENT SPECIFIC JOB FUNCTIONS
- Provide Administrative support to the department Faculty and Vice Chair as needed with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
- Provide Administrative Support to NRS Management with departmental admin functions as needed
- Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
- Responsible for ON CALL monthly entries and provide monthly reviews for Qgenda & Amcom
- Updating data entry to AMCOM and Q-Genda as needed
- Responsible for updating the Inventory logs and ordering of office supplies
- Assist and serve as key contact for surplus, IT, Telecomm, CANON and facilities as needed
- Supports department and/or department leadership with daily clerical tasks and/or special projects
- Responsible for completing medical forms such as (Medical orders, FMLA, Home Health, patient letters, etc.)
- Responsible for processing reimbursements and reconciling of charges when needed
- Assist with front desk reception and NICE system call coverage when needed
- Serve as back up to the department Administrative/Executive Assistants when needed
- Assist with the development of special projects and or events as needed in the department
- Assist with boarding requirements specific to the UMH/JMH
- Assist Providers with UM & JMH recredentialing/reappointments
- Training new hires with overall administrative functions
- Assist with any other tasks as determined necessary
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
See all 88+ Administrative Assistant at University of Miami jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at University of Miami Jobs
Tailor your resume to university operations
Administrative Assistant roles at University of Miami often require experience with academic calendars, faculty support, and institutional systems like Banner or Workday. Frame your credentials around those environments, not generic office administration.
Target department-level postings directly
University of Miami hires Administrative Assistants across dozens of schools and research units. Postings in the medical campus, Rosenstiel School, or research centers often have distinct hiring timelines, so monitor departmental job boards alongside the central careers portal.
Clarify sponsorship eligibility before applying
Universities distinguish between OPT, CPT, H-1B, and TN eligibility by role classification. Confirm whether the specific posting is classified as a specialty occupation, since that determination affects H-1B eligibility for administrative positions at USCIS.
Use Migrate Mate to filter sponsored roles
Administrative Assistant openings at large universities can be hard to sort by sponsorship availability. Use Migrate Mate to filter University of Miami postings specifically by your visa type, so you're only spending time on roles that match your authorization.
Negotiate your start date around I-129 filing windows
H-1B cap-subject filings open in April and have strict effective date rules. If you're transitioning from OPT or another status, align your proposed start date with your employer's HR team so the I-129 petition reaches USCIS before your current authorization lapses.
Administrative Assistant at University of Miami jobs are hiring across the US. Find yours.
Find Administrative Assistant at University of Miami JobsFrequently Asked Questions
Does University of Miami sponsor H-1B visas for Administrative Assistants?
University of Miami does sponsor H-1B visas, but eligibility for administrative roles depends on whether the specific position qualifies as a specialty occupation under USCIS standards. Roles requiring a bachelor's degree in a directly related field are more likely to qualify. If you're applying for an Administrative Assistant posting, confirm the role's classification with HR before assuming H-1B sponsorship is available.
How do I apply for Administrative Assistant jobs at University of Miami?
Applications go through the University of Miami's official careers portal at umiami.edu. Most postings require a resume, cover letter, and references. You can also browse open Administrative Assistant roles filtered by visa sponsorship type on Migrate Mate, which makes it easier to identify which postings align with your specific immigration status before you apply.
Which visa types does University of Miami commonly sponsor for Administrative Assistant roles?
University of Miami sponsors several visa categories for administrative staff, including H-1B, TN for Canadian and Mexican nationals, J-1 for qualifying exchange visitors, and F-1 OPT and CPT for current international students. For longer-term employment, the university has also supported EB-2 and EB-3 Green Card pathways through PERM labor certification for eligible staff roles.
What qualifications are typically expected for Administrative Assistant roles at University of Miami?
Most postings expect a bachelor's degree or equivalent, proficiency with office software, and experience supporting senior staff or academic departments. Roles tied to research centers or medical campus units may require familiarity with grants administration or compliance procedures. Candidates with a background in higher education support, patient coordination, or faculty-facing administration tend to be more competitive for these positions.
How do I plan my timeline if I need visa sponsorship for an Administrative Assistant role at University of Miami?
If you're on F-1 OPT, your authorization window sets your deadline for securing an employer willing to file an H-1B or extend your status. Cap-subject H-1B petitions can only take effect on October 1 following an April filing period, so factor that gap into your offer negotiations. TN status for qualifying Canadian and Mexican nationals can be obtained at the border or port of entry with an offer letter and role documentation, which is a faster path if you're eligible.
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