Administrative Assistant Jobs at University of Miami with Visa Sponsorship
Administrative Assistant jobs at University of Miami span academic departments, research centers, and administrative offices across this large research university. The university has a consistent record of sponsoring international talent in administrative functions, making it a viable target for visa-sponsored job seekers in higher education.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager, Administrative Operations - Sylvester Myeloma Institute (SMI) to work at the UHealth campus in Miami, Fl.
CORE JOB SUMMARY
The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.
The Manager of Administrative Operations provides administrative support to the Sylvester Myeloma Institute (SMI), supporting grant-funded artificial intelligence and translational research initiatives in collaboration with the Institute Director and faculty investigators. This position serves as the primary administrative liaison between investigators, sponsors, and Sylvester's centralized pre- and post-award offices, coordinating grant-related deliverables, research meetings, conferences, and other programmatic activities to ensure timely execution and compliance. The role also oversees day-to-day administrative operations supporting the SMI Advanced Fellowship Program, including coordination of educational and research-related activities embedded within the Institute's clinical and translational research mission. By providing centralized administrative support across multiple principal investigators, this position enhances operational efficiency, promotes cross-functional collaboration, and allows faculty to remain focused on scientific discovery, patient care, and research innovation.
CORE JOB FUNCTIONS
- Ensures all administrative operations run smoothly and efficiently.
- Coordinates, plans and directs services which support the running of the department.
- Plans and coordinates the duties of staff in addition to analyzing complex administrative concerns.
- Develops and implements department processes.
- Recruits and trains office support staff.
- Manages staff in the day-to-day performance of their jobs.
- Ensures projects, department milestones/goals are met and adheres to approved budgets.
- Purchases and maintains office equipment and supplies.
- Tracks and analyzes operational costs.
- Coordinates delivery of office services with other departments.
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education: High School Diploma or equivalent/relevant experience, certification or license
Experience: Minimum 5 years of relevant experience required
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
LI-YC1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status: Full time
Employee Type: Staff
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager, Administrative Operations - Sylvester Myeloma Institute (SMI) to work at the UHealth campus in Miami, Fl.
CORE JOB SUMMARY
The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.
The Manager of Administrative Operations provides administrative support to the Sylvester Myeloma Institute (SMI), supporting grant-funded artificial intelligence and translational research initiatives in collaboration with the Institute Director and faculty investigators. This position serves as the primary administrative liaison between investigators, sponsors, and Sylvester's centralized pre- and post-award offices, coordinating grant-related deliverables, research meetings, conferences, and other programmatic activities to ensure timely execution and compliance. The role also oversees day-to-day administrative operations supporting the SMI Advanced Fellowship Program, including coordination of educational and research-related activities embedded within the Institute's clinical and translational research mission. By providing centralized administrative support across multiple principal investigators, this position enhances operational efficiency, promotes cross-functional collaboration, and allows faculty to remain focused on scientific discovery, patient care, and research innovation.
CORE JOB FUNCTIONS
- Ensures all administrative operations run smoothly and efficiently.
- Coordinates, plans and directs services which support the running of the department.
- Plans and coordinates the duties of staff in addition to analyzing complex administrative concerns.
- Develops and implements department processes.
- Recruits and trains office support staff.
- Manages staff in the day-to-day performance of their jobs.
- Ensures projects, department milestones/goals are met and adheres to approved budgets.
- Purchases and maintains office equipment and supplies.
- Tracks and analyzes operational costs.
- Coordinates delivery of office services with other departments.
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education: High School Diploma or equivalent/relevant experience, certification or license
Experience: Minimum 5 years of relevant experience required
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
LI-YC1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status: Full time
Employee Type: Staff
Tips for Finding Administrative Assistant Jobs at University of Miami
Tailor your resume to university operations
Administrative Assistant roles at University of Miami often require experience with academic calendars, faculty support, and institutional systems like Banner or Workday. Frame your credentials around those environments, not generic office administration.
Target department-level postings directly
University of Miami hires Administrative Assistants across dozens of schools and research units. Postings in the medical campus, Rosenstiel School, or research centers often have distinct hiring timelines, so monitor departmental job boards alongside the central careers portal.
Clarify sponsorship eligibility before applying
Universities distinguish between OPT, CPT, H-1B, and TN eligibility by role classification. Confirm whether the specific posting is classified as a specialty occupation, since that determination affects H-1B eligibility for administrative positions at USCIS.
Use Migrate Mate to filter sponsored roles
Administrative Assistant openings at large universities can be hard to sort by sponsorship availability. Use Migrate Mate to filter University of Miami postings specifically by your visa type, so you're only spending time on roles that match your authorization.
Understand the PERM timeline for permanent sponsorship
If your goal is an employment-based Green Card through EB-2 or EB-3, know that PERM labor certification through DOL can take a year or more before your employer can file an immigrant petition. Start that conversation early in the offer process.
Negotiate your start date around I-129 filing windows
H-1B cap-subject filings open in April and have strict effective date rules. If you're transitioning from OPT or another status, align your proposed start date with your employer's HR team so the I-129 petition reaches USCIS before your current authorization lapses.
Frequently Asked Questions
Does University of Miami sponsor H-1B visas for Administrative Assistants?
University of Miami does sponsor H-1B visas, but eligibility for administrative roles depends on whether the specific position qualifies as a specialty occupation under USCIS standards. Roles requiring a bachelor's degree in a directly related field are more likely to qualify. If you're applying for an Administrative Assistant posting, confirm the role's classification with HR before assuming H-1B sponsorship is available.
How do I apply for Administrative Assistant jobs at University of Miami?
Applications go through the University of Miami's official careers portal at umiami.edu. Most postings require a resume, cover letter, and references. You can also browse open Administrative Assistant roles filtered by visa sponsorship type on Migrate Mate, which makes it easier to identify which postings align with your specific immigration status before you apply.
Which visa types does University of Miami commonly sponsor for Administrative Assistant roles?
University of Miami sponsors several visa categories for administrative staff, including H-1B, TN visa for Canadian and Mexican nationals, J-1 visa for qualifying exchange visitors, and F-1 OPT and CPT for current international students. For longer-term employment, the university has also supported EB-2 and EB-3 Green Card pathways through PERM labor certification for eligible staff roles.
What qualifications are typically expected for Administrative Assistant roles at University of Miami?
Most postings expect a bachelor's degree or equivalent, proficiency with office software, and experience supporting senior staff or academic departments. Roles tied to research centers or medical campus units may require familiarity with grants administration or compliance procedures. Candidates with a background in higher education support, patient coordination, or faculty-facing administration tend to be more competitive for these positions.
How do I plan my timeline if I need visa sponsorship for an Administrative Assistant role at University of Miami?
If you're on F-1 OPT, your authorization window sets your deadline for securing an employer willing to file an H-1B or extend your status. Cap-subject H-1B petitions can only take effect on October 1 following an April filing period, so factor that gap into your offer negotiations. TN status for qualifying Canadian and Mexican nationals can be obtained at the border or port of entry with an offer letter and role documentation, which is a faster path if you're eligible.