Operations Jobs at University of Miami with Visa Sponsorship
Operations jobs at University of Miami span campus facilities, logistics, event coordination, and administrative services across one of the country's most active research and academic environments. The university has a structured HR process for international hires and regularly supports visa sponsorship for qualified Operations professionals.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Department of Executive Dean for Research has an exciting opportunity for a full-time, Manager, Administrative Operations to work on-site in Miami, FL.
CORE JOB SUMMARY
The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.
CORE JOB FUNCTIONS
-
Ensures all administrative operations run smoothly and efficiently.
-
Coordinates, plans and directs services which support the running of the department.
-
Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
-
Develops and implements department processes.
-
Recruits and trains office support staff.
-
Manages staff in the day-to-day performance of their jobs.
-
Ensures projects, department milestones/goals are met and adheres to approved budgets.
-
Purchases and maintains office equipment and supplies.
-
Tracks and analyzes operational costs.
-
Coordinates delivery of office services with other departments.
-
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license.
Experience:
Minimum 5 years of relevant experience required.
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
DEPARTMENT SPECIFIC JOB SUMMARY
The Manager, Administrative Operations oversees the day-to-day administrative and operational functions of the Executive Dean for Research Office (EDRO). The position provides executive support, manages administrative programs and office operations, oversees communications and operational processes, and leads the development and implementation of standard operating procedures. The role serves as a central resource for administrative operations, helping ensure efficient service delivery, operational consistency, and support for EDRO's growing portfolio of research, transformation, and strategic initiatives.
DEPARTMENT SPECIFIC JOB FUNCTIONS
- Manages the calendar of the AVP, MSOM Research Operations, strategically prioritizing, scheduling, rescheduling, and canceling high-level meetings in alignment with executive priorities and deadlines.
- Coordinates meetings with internal departments, UMMSM, UHealth, and external organizations, and prepares briefing materials, presentations, and relevant updates to ensure executive readiness.
- Administers the Faculty Development & Mentorship Consultation Service, coordinating requests, scheduling consultations, maintaining records, and supporting a responsive experience for faculty participants.
- Manages the medresearch@miami.edu mailbox by triaging inquiries, routing requests to the appropriate staff, tracking responses, and ensuring timely follow-up.
- Leads EDRO communications across the MedResearch listserv, Teams channel, newsletter, and office announcements, maintaining distribution lists, coordinating schedules and content, and ensuring communications are timely, accurate, and aligned with institutional standards.
- Conducts quarterly reviews of the EDRO website for accuracy, currency, accessibility, and consistency, coordinating updates with content owners.
- Attends administrative meetings, prepares agendas and materials as needed, documents decisions and action items, and supports timely follow-through.
- Prepares and submits expense reimbursements and reconciles of P-Card transactions, maintaining complete receipts and supporting documentation in accordance with university policy.
- Assesses administrative operations across the EDRO and develops, implements, and maintains standard operating procedures, guidelines, and workflows to strengthen efficiency, consistency, and service delivery.
- Oversees office requisitions and maintain accountability for EDRO's technology, equipment, and supply inventory. Coordinates procurement, replacement planning, inventory controls, and technology needs with IT, Procurement, and other University partners to ensure operational readiness and uninterrupted support of departmental activities.
- Prioritizes and manages multiple executive-sponsored projects and special assignments, monitoring milestones, coordinating stakeholders, and driving work to timely completion.
- Leads the planning and execution of annual and ad hoc EDRO events, including all-staff meetings and holiday events, overseeing logistics, communications, vendors, budgets, and day-of coordination.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
DEPARTMENT PREFERRED QUALIFICATIONS
Education:
Bachelor’s degree in business administration, Public Administration, Healthcare Administration, Communications, Higher Education Administration, or a related field required.
Experience:
- Minimum three years of relevant experience required.
- Experience in administrative operations, business operations, executive support, office management, communications, event coordination, process improvement, or program administration within a healthcare, academic, higher education, or research environment preferred.
- Experience developing standard operating procedures, managing administrative programs, coordinating multiple stakeholders, and supporting leadership initiatives preferred.
Knowledge, Skills and Abilities:
- Knowledge of administrative and operational management principles and business process improvement.
- Ability to develop, implement, and maintain standard operating procedures, workflows, and operational controls.
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
- Ability to coordinate communications, meetings, events, and administrative programs across diverse stakeholder groups.
- Strong written and verbal communication skills with attention to detail.
- Proficiency in Microsoft Office, Teams, SharePoint, Workday, and other business systems.
- Ability to analyze operational needs and implement solutions that improve efficiency and service delivery.
- Ability to work independently, exercise sound judgment, maintain confidentiality, and manage sensitive information.
- Strong customer service, problem-solving, and relationship management skills.
- Ability to support executive leadership and coordinate activities across a complex organizational environment.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Department of Executive Dean for Research has an exciting opportunity for a full-time, Manager, Administrative Operations to work on-site in Miami, FL.
CORE JOB SUMMARY
The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.
CORE JOB FUNCTIONS
-
Ensures all administrative operations run smoothly and efficiently.
-
Coordinates, plans and directs services which support the running of the department.
-
Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
-
Develops and implements department processes.
-
Recruits and trains office support staff.
-
Manages staff in the day-to-day performance of their jobs.
-
Ensures projects, department milestones/goals are met and adheres to approved budgets.
-
Purchases and maintains office equipment and supplies.
-
Tracks and analyzes operational costs.
-
Coordinates delivery of office services with other departments.
-
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license.
Experience:
Minimum 5 years of relevant experience required.
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
DEPARTMENT SPECIFIC JOB SUMMARY
The Manager, Administrative Operations oversees the day-to-day administrative and operational functions of the Executive Dean for Research Office (EDRO). The position provides executive support, manages administrative programs and office operations, oversees communications and operational processes, and leads the development and implementation of standard operating procedures. The role serves as a central resource for administrative operations, helping ensure efficient service delivery, operational consistency, and support for EDRO's growing portfolio of research, transformation, and strategic initiatives.
DEPARTMENT SPECIFIC JOB FUNCTIONS
- Manages the calendar of the AVP, MSOM Research Operations, strategically prioritizing, scheduling, rescheduling, and canceling high-level meetings in alignment with executive priorities and deadlines.
- Coordinates meetings with internal departments, UMMSM, UHealth, and external organizations, and prepares briefing materials, presentations, and relevant updates to ensure executive readiness.
- Administers the Faculty Development & Mentorship Consultation Service, coordinating requests, scheduling consultations, maintaining records, and supporting a responsive experience for faculty participants.
- Manages the medresearch@miami.edu mailbox by triaging inquiries, routing requests to the appropriate staff, tracking responses, and ensuring timely follow-up.
- Leads EDRO communications across the MedResearch listserv, Teams channel, newsletter, and office announcements, maintaining distribution lists, coordinating schedules and content, and ensuring communications are timely, accurate, and aligned with institutional standards.
- Conducts quarterly reviews of the EDRO website for accuracy, currency, accessibility, and consistency, coordinating updates with content owners.
- Attends administrative meetings, prepares agendas and materials as needed, documents decisions and action items, and supports timely follow-through.
- Prepares and submits expense reimbursements and reconciles of P-Card transactions, maintaining complete receipts and supporting documentation in accordance with university policy.
- Assesses administrative operations across the EDRO and develops, implements, and maintains standard operating procedures, guidelines, and workflows to strengthen efficiency, consistency, and service delivery.
- Oversees office requisitions and maintain accountability for EDRO's technology, equipment, and supply inventory. Coordinates procurement, replacement planning, inventory controls, and technology needs with IT, Procurement, and other University partners to ensure operational readiness and uninterrupted support of departmental activities.
- Prioritizes and manages multiple executive-sponsored projects and special assignments, monitoring milestones, coordinating stakeholders, and driving work to timely completion.
- Leads the planning and execution of annual and ad hoc EDRO events, including all-staff meetings and holiday events, overseeing logistics, communications, vendors, budgets, and day-of coordination.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
DEPARTMENT PREFERRED QUALIFICATIONS
Education:
Bachelor’s degree in business administration, Public Administration, Healthcare Administration, Communications, Higher Education Administration, or a related field required.
Experience:
- Minimum three years of relevant experience required.
- Experience in administrative operations, business operations, executive support, office management, communications, event coordination, process improvement, or program administration within a healthcare, academic, higher education, or research environment preferred.
- Experience developing standard operating procedures, managing administrative programs, coordinating multiple stakeholders, and supporting leadership initiatives preferred.
Knowledge, Skills and Abilities:
- Knowledge of administrative and operational management principles and business process improvement.
- Ability to develop, implement, and maintain standard operating procedures, workflows, and operational controls.
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
- Ability to coordinate communications, meetings, events, and administrative programs across diverse stakeholder groups.
- Strong written and verbal communication skills with attention to detail.
- Proficiency in Microsoft Office, Teams, SharePoint, Workday, and other business systems.
- Ability to analyze operational needs and implement solutions that improve efficiency and service delivery.
- Ability to work independently, exercise sound judgment, maintain confidentiality, and manage sensitive information.
- Strong customer service, problem-solving, and relationship management skills.
- Ability to support executive leadership and coordinate activities across a complex organizational environment.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Tips for Finding Operations Jobs at University of Miami
Align your credentials to U.S. standards
If your degree is from outside the U.S., get a credential evaluation from a NACES-approved organization before applying. University of Miami's HR team references these evaluations when assessing H-1B specialty occupation eligibility for Operations roles.
Target roles with a defined degree requirement
H-1B eligibility hinges on the position qualifying as a specialty occupation. Focus on Operations postings that specify a required bachelor's degree in a relevant field, not roles where any degree will do, as those may not support sponsorship.
Search Operations openings through Migrate Mate
Migrate Mate filters jobs by visa type and employer sponsorship history, so you can surface University of Miami Operations roles most likely to support international hires rather than sorting through postings manually.
Ask about sponsorship before your final interview
University of Miami routes sponsorship decisions through central HR, not individual hiring managers. Raising visa support early in the process, ideally before an offer is extended, avoids delays once the hiring manager is already committed to your candidacy.
Understand how OPT bridges to H-1B in higher education
Universities are cap-exempt H-1B employers, meaning they can file year-round without waiting for the April lottery. If you're on F-1 OPT, a direct transition to H-1B at a cap-exempt institution like University of Miami is significantly more predictable than at a private-sector employer.
Prepare for a PERM-based green card timeline
For EB-2 or EB-3 sponsorship, University of Miami must conduct a DOL PERM labor market test before filing your immigrant petition. This process runs 12 to 18 months before USCIS even receives your I-140, so factor that into your long-term planning.
Frequently Asked Questions
Does University of Miami sponsor H-1B visas for Operations roles?
Yes. University of Miami is a cap-exempt H-1B visa employer, which means it can file H-1B petitions with USCIS at any point in the year without entering the annual lottery. This applies to qualifying Operations positions that meet the specialty occupation standard, typically roles requiring a bachelor's degree or higher in a specific field related to the position.
How do I apply for Operations jobs at University of Miami?
Applications are submitted through the University of Miami's official careers portal. You can also browse Operations openings filtered by sponsorship eligibility on Migrate Mate, which helps you identify roles where international candidates have historically been considered. Tailor your application to the specific operational function, whether facilities, logistics, or administrative services, since hiring is decentralized across departments.
Which visa types does University of Miami commonly use for Operations positions?
University of Miami sponsors a range of visa categories for Operations hires, including H-1B for specialty occupation roles, TN visa for eligible Canadian and Mexican nationals in qualifying occupations, J-1 visa for exchange visitors in structured programs, and F-1 OPT and CPT for students completing degree requirements. Immigrant pathways including EB-2 and EB-3 are available for longer-term hires going through PERM labor certification with the DOL.
What qualifications does University of Miami expect for sponsored Operations roles?
Expectations vary by function, but most sponsored Operations positions require at minimum a bachelor's degree in a relevant field such as business administration, supply chain management, public administration, or a related discipline. Roles in facilities or project management may also require professional certifications. Experience in a higher education or similarly complex institutional environment is frequently listed as preferred, particularly for positions involving compliance or cross-departmental coordination.
How long does the visa sponsorship process take for Operations hires at University of Miami?
For H-1B, standard USCIS processing runs three to six months from petition filing, though the university can request premium processing from USCIS for a faster decision. Because University of Miami is cap-exempt, there's no lottery wait. For employment-based Green Card sponsorship through EB-2 or EB-3, expect at least 12 to 18 months for PERM labor certification alone before your I-140 petition is filed with USCIS.