Operations Jobs at Columbia University with Visa Sponsorship
Operations jobs at Columbia University span facilities, procurement, research administration, and campus services across one of the country's most complex academic institutions. The university has an established immigration infrastructure and regularly sponsors international candidates for Operations positions, making it a realistic target if you're on a work visa.
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Get Access To All JobsJob Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $66,300 - $73,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
One of the world’s leading universities, Columbia University Athletics offers elite-level student-athletes the ability to compete for and win Ivy League titles and NCAA Championships. With 32 varsity sports, Columbia Athletics is the largest NCAA Division I athletics program in New York City and the only NCAA Division I sports program in Manhattan. A beautiful and peaceful campus in the heart of New York City, Columbia offers the most diverse student body in the Ivy League. Columbia Athletics has positioned itself with elite-level coaches and top-notch facilities in the Campbell Sports Complex, Baker Athletics Complex, and Dodge Fitness Center.
The Athletics Travel/Operations Coordinator is responsible for assisting the Director of Athletics Travel and Business Operations with travel functions for the Department of Intercollegiate Athletics and Physical Education and supporting athletic team travel needs.
Responsibilities
- Assist in all aspects of travel arrangements for 32 athletic programs as well as administrative units in Department of Intercollegiate Athletics and Physical Education. Identify most cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
- Research and secure quality hotel and flight accommodations that are cost effective for away travel, recruiting travel, official visits and administrative travel and assist varsity sports program in organizing team meals for away contests.
- Assist varsity sports programs with transportation arrangements for practice and competition schedules.
- Assist in managing the master Baker Athletics Complex shuttle bus schedule to ensure efficient operation and cost efficiencies and assist with game day operations all home football contests for fan and shuttle bus management.
- Coordinate with third party bus company to secure all home and away contest buses and fan buses for select local competitions.
- Assist the Director of Travel and Business Operations with varsity sports programs on individual team travel budgets and annual budgeting process.
- Assist with payment and reconciliation for all team travel vendors.
- Assist with monthly P-card hard-close procedures.
- Review and process invoices and expense reports as needed.
- Coordinate with varsity sports programs on itineraries for away travel and official visits as needed.
- Assist teams and admin with ad hoc travel requests as needed and assigned by the Director of Travel and Business Operations or the Sr Associate Athletics Director / CFO.
- Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Council of Ivy League Presidents, University, and the Department of Intercollegiate Athletics and Physical Education rules and regulations.
- Contribute to the maintenance of good working relationships with all members of the Department.
- Assume other duties as assigned by the Director, Intercollegiate Athletics and Physical Education.
Minimum Qualifications
- Bachelors Degree and/or equivalent related experience
- 0-2 Years of related experience
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $66,300 - $73,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
One of the world’s leading universities, Columbia University Athletics offers elite-level student-athletes the ability to compete for and win Ivy League titles and NCAA Championships. With 32 varsity sports, Columbia Athletics is the largest NCAA Division I athletics program in New York City and the only NCAA Division I sports program in Manhattan. A beautiful and peaceful campus in the heart of New York City, Columbia offers the most diverse student body in the Ivy League. Columbia Athletics has positioned itself with elite-level coaches and top-notch facilities in the Campbell Sports Complex, Baker Athletics Complex, and Dodge Fitness Center.
The Athletics Travel/Operations Coordinator is responsible for assisting the Director of Athletics Travel and Business Operations with travel functions for the Department of Intercollegiate Athletics and Physical Education and supporting athletic team travel needs.
Responsibilities
- Assist in all aspects of travel arrangements for 32 athletic programs as well as administrative units in Department of Intercollegiate Athletics and Physical Education. Identify most cost-effective means of travel while collaborating with coaches and administrators to meet all travel needs.
- Research and secure quality hotel and flight accommodations that are cost effective for away travel, recruiting travel, official visits and administrative travel and assist varsity sports program in organizing team meals for away contests.
- Assist varsity sports programs with transportation arrangements for practice and competition schedules.
- Assist in managing the master Baker Athletics Complex shuttle bus schedule to ensure efficient operation and cost efficiencies and assist with game day operations all home football contests for fan and shuttle bus management.
- Coordinate with third party bus company to secure all home and away contest buses and fan buses for select local competitions.
- Assist the Director of Travel and Business Operations with varsity sports programs on individual team travel budgets and annual budgeting process.
- Assist with payment and reconciliation for all team travel vendors.
- Assist with monthly P-card hard-close procedures.
- Review and process invoices and expense reports as needed.
- Coordinate with varsity sports programs on itineraries for away travel and official visits as needed.
- Assist teams and admin with ad hoc travel requests as needed and assigned by the Director of Travel and Business Operations or the Sr Associate Athletics Director / CFO.
- Exhibit the highest professional standards and ethical behavior with adherence to NCAA, Council of Ivy League Presidents, University, and the Department of Intercollegiate Athletics and Physical Education rules and regulations.
- Contribute to the maintenance of good working relationships with all members of the Department.
- Assume other duties as assigned by the Director, Intercollegiate Athletics and Physical Education.
Minimum Qualifications
- Bachelors Degree and/or equivalent related experience
- 0-2 Years of related experience
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Tips for Finding Operations Jobs at Columbia University
Frame your credentials around U.S. equivalency early
Columbia's HR team evaluates international degrees against U.S. standards during screening. Get a credential evaluation from a NACES-approved service before you apply so your qualifications read clearly to hiring managers who aren't immigration specialists.
Target departments with recurring operational hiring
Facilities, research administration, and procurement at Columbia post Operations roles on a rolling basis. Filtering by department on Columbia's careers portal helps you identify where hiring is consistent, not just where a one-off vacancy appeared.
Understand Columbia's internal I-9 and E-Verify process
Columbia participates in E-Verify, so your work authorization must be verifiable from day one. If you're transitioning from OPT to H-1B sponsorship, flag your timeline clearly in conversations with the hiring team so HR can initiate the I-129 filing before your OPT expires.
Ask HR about cap-exempt H-1B filing directly
As a nonprofit research university, Columbia qualifies as a cap-exempt H-1B employer. That means your H-1B petition can be filed any time of year without waiting for the April lottery window, which significantly reduces your timeline risk after receiving an offer.
Browse Operations openings at Columbia using Migrate Mate
Columbia posts across multiple channels, and not every listing clearly signals visa sponsorship availability. Use Migrate Mate to filter Operations roles at Columbia that are open to sponsored candidates, so you're not wasting applications on positions that won't move forward.
Negotiate your start date around PERM or status change timelines
If Columbia is sponsoring you for an EB-2 or EB-3 Green Card alongside an H-1B, the PERM labor certification process at DOL typically runs six to twelve months. Align your start date and contract terms so you're not caught between status changes without coverage.
Frequently Asked Questions
Does Columbia University sponsor H-1B visas for Operations roles?
Yes. Columbia University sponsors H-1B visas for Operations positions and qualifies as a cap-exempt employer under USCIS rules, meaning petitions can be filed outside the annual April lottery window. This makes Columbia a stronger option than many private-sector employers if you're relying on H-1B sponsorship, since there's no random selection lottery risk.
How do I apply for Operations jobs at Columbia University?
Applications go through Columbia's official careers portal at columbia.edu/careers, where you can filter by function and department. You can also use Migrate Mate to find Operations roles at Columbia that are open to visa-sponsored candidates, which saves time if you're filtering a larger list by sponsorship eligibility before applying directly through Columbia's system.
Which visa types does Columbia University commonly use for Operations hires?
Columbia sponsors H-1B and E-3 visas for qualified Operations candidates, along with F-1 OPT and CPT for students in Columbia's own programs. For longer-term hires, Columbia also pursues EB-2 and EB-3 immigrant visa sponsorship through PERM labor certification. TN visa status is an option for Canadian and Mexican nationals in qualifying Operations roles.
What qualifications does Columbia University expect for Operations positions?
Expectations vary by sub-function. Research administration roles often require experience with federal grant compliance and familiarity with NIH or NSF funding structures. Facilities and procurement roles typically prioritize operational management experience in a large institutional setting. A bachelor's degree in a relevant field is standard, and roles tied to H-1B sponsorship must qualify as specialty occupations under USCIS criteria.
How long does the visa sponsorship process take after an Operations offer at Columbia?
For cap-exempt H-1B filings, USCIS standard processing runs three to six months, with premium processing available for faster adjudication. If you're on OPT, Columbia's HR team should begin the I-129 process well before your OPT expiration date. PERM-based Green Card sponsorship, if pursued, adds a separate DOL timeline of six to twelve months before the immigrant petition stage.