Operations Jobs at Columbia University with Visa Sponsorship
Operations jobs at Columbia University span facilities, procurement, research administration, and campus services across one of the country's most complex academic institutions. The university has an established immigration infrastructure and regularly sponsors international candidates for Operations positions, making it a realistic target if you're on a work visa.
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Get Access To All JobsJob Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $78,500 - $85,000 Annual
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Practice Operations Supervisor oversees the daily administrative and operational functions of a clinical practice to ensure efficient workflows, excellent patient service, and compliance with organizational standards. This role supervises administrative and support staff, manages scheduling and workflow coordination, supports provider operations, monitors practice performance metrics, and assists with revenue cycle and patient access initiatives. The supervisor collaborates with physicians, nursing staff, and leadership to improve operational efficiency, enhance the patient experience, resolve issues, and support a productive, patient-centered environment while ensuring adherence to regulatory and organizational policies.
Responsibilities
Practice Operations
- Oversee daily front desk and clinical support operations to ensure efficient clinic workflow and high-quality patient care.
- Monitor patient scheduling, registration, insurance verification, referrals, and check-in/check-out processes.
- Ensure Certified Medical Assistants (CMAs) maintain appropriate clinical workflows, room turnover, stocking, cleaning protocols, and documentation standards.
- Coordinate staffing schedules, workflow assignments, and coverage to support operational and patient access needs.
- Monitor operational performance metrics and identify opportunities for workflow and process improvement.
- Support revenue cycle operations by ensuring accurate documentation, working the charge review WQ (12169) in EPIC, and reduction of scheduling or registration errors.
- Ensure compliance with HIPAA, infection control, safety standards, and organizational policies and procedures.
- Maintain operational readiness of patient care areas, equipment, and clinic supplies.
- Participate in process improvement initiatives and support achievement of organizational performance targets.
- Assist leadership with implementation of operational initiatives, workflow changes, and departmental goals.
- Resolve patient concerns and service recovery issues in a timely and professional manner.
- Perform additional duties as assigned to support departmental and organizational operations.
People Management
- Supervise front desk staff and Certified Medical Assistants (CMAs), including performance monitoring, coaching, and accountability.
- Assist with onboarding, training, mentoring, and development of administrative and clinical support staff.
- Conduct regular team huddles and staff meetings to communicate workflow updates, departmental expectations, and organizational initiatives.
- Promote a collaborative, professional, and patient-centered work environment.
- Address and escalate staff concerns, performance issues, and operational challenges as appropriate.
- Support staff engagement, teamwork, and adherence to customer service standards.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience, plus three years of related experience required.
- Excellent organizational, prioritization, and time management skills with the ability to manage multiple competing responsibilities in a fast-paced environment.
- Strong leadership, interpersonal, and team development skills.
- Excellent verbal and written communication skills with the ability to interact professionally with patients, providers, staff, and leadership.
- Ability to maintain professionalism, discretion, and confidentiality at all times.
- Strong problem-solving and decision-making abilities with attention to detail and operational efficiency.
- Ability to work collaboratively and effectively within a multidisciplinary healthcare team.
- Ability to analyze workflows, identify operational gaps, and implement process improvements.
- Demonstrated ability to coach, mentor, and hold staff accountable to performance and service standards.
- Strong customer service skills with the ability to manage escalated patient and staff concerns professionally and effectively.
- Ability to adapt to changing priorities, operational needs, and organizational initiatives.
Preferred Qualifications
- Master's degree is preferred.
- Knowledge of billing and scheduling systems.
- Prior EMR experience.
- Knowledge of HIPAA, infection control, safety standards, and regulatory compliance requirements preferred.
Other Requirements
- Must successfully complete compliance and systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $78,500 - $85,000 Annual
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Practice Operations Supervisor oversees the daily administrative and operational functions of a clinical practice to ensure efficient workflows, excellent patient service, and compliance with organizational standards. This role supervises administrative and support staff, manages scheduling and workflow coordination, supports provider operations, monitors practice performance metrics, and assists with revenue cycle and patient access initiatives. The supervisor collaborates with physicians, nursing staff, and leadership to improve operational efficiency, enhance the patient experience, resolve issues, and support a productive, patient-centered environment while ensuring adherence to regulatory and organizational policies.
Responsibilities
Practice Operations
- Oversee daily front desk and clinical support operations to ensure efficient clinic workflow and high-quality patient care.
- Monitor patient scheduling, registration, insurance verification, referrals, and check-in/check-out processes.
- Ensure Certified Medical Assistants (CMAs) maintain appropriate clinical workflows, room turnover, stocking, cleaning protocols, and documentation standards.
- Coordinate staffing schedules, workflow assignments, and coverage to support operational and patient access needs.
- Monitor operational performance metrics and identify opportunities for workflow and process improvement.
- Support revenue cycle operations by ensuring accurate documentation, working the charge review WQ (12169) in EPIC, and reduction of scheduling or registration errors.
- Ensure compliance with HIPAA, infection control, safety standards, and organizational policies and procedures.
- Maintain operational readiness of patient care areas, equipment, and clinic supplies.
- Participate in process improvement initiatives and support achievement of organizational performance targets.
- Assist leadership with implementation of operational initiatives, workflow changes, and departmental goals.
- Resolve patient concerns and service recovery issues in a timely and professional manner.
- Perform additional duties as assigned to support departmental and organizational operations.
People Management
- Supervise front desk staff and Certified Medical Assistants (CMAs), including performance monitoring, coaching, and accountability.
- Assist with onboarding, training, mentoring, and development of administrative and clinical support staff.
- Conduct regular team huddles and staff meetings to communicate workflow updates, departmental expectations, and organizational initiatives.
- Promote a collaborative, professional, and patient-centered work environment.
- Address and escalate staff concerns, performance issues, and operational challenges as appropriate.
- Support staff engagement, teamwork, and adherence to customer service standards.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience, plus three years of related experience required.
- Excellent organizational, prioritization, and time management skills with the ability to manage multiple competing responsibilities in a fast-paced environment.
- Strong leadership, interpersonal, and team development skills.
- Excellent verbal and written communication skills with the ability to interact professionally with patients, providers, staff, and leadership.
- Ability to maintain professionalism, discretion, and confidentiality at all times.
- Strong problem-solving and decision-making abilities with attention to detail and operational efficiency.
- Ability to work collaboratively and effectively within a multidisciplinary healthcare team.
- Ability to analyze workflows, identify operational gaps, and implement process improvements.
- Demonstrated ability to coach, mentor, and hold staff accountable to performance and service standards.
- Strong customer service skills with the ability to manage escalated patient and staff concerns professionally and effectively.
- Ability to adapt to changing priorities, operational needs, and organizational initiatives.
Preferred Qualifications
- Master's degree is preferred.
- Knowledge of billing and scheduling systems.
- Prior EMR experience.
- Knowledge of HIPAA, infection control, safety standards, and regulatory compliance requirements preferred.
Other Requirements
- Must successfully complete compliance and systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Tips for Finding Operations Jobs at Columbia University
Frame your credentials around U.S. equivalency early
Columbia's HR team evaluates international degrees against U.S. standards during screening. Get a credential evaluation from a NACES-approved service before you apply so your qualifications read clearly to hiring managers who aren't immigration specialists.
Target departments with recurring operational hiring
Facilities, research administration, and procurement at Columbia post Operations roles on a rolling basis. Filtering by department on Columbia's careers portal helps you identify where hiring is consistent, not just where a one-off vacancy appeared.
Understand Columbia's internal I-9 and E-Verify process
Columbia participates in E-Verify, so your work authorization must be verifiable from day one. If you're transitioning from OPT to H-1B sponsorship, flag your timeline clearly in conversations with the hiring team so HR can initiate the I-129 filing before your OPT expires.
Ask HR about cap-exempt H-1B filing directly
As a nonprofit research university, Columbia qualifies as a cap-exempt H-1B employer. That means your H-1B petition can be filed any time of year without waiting for the April lottery window, which significantly reduces your timeline risk after receiving an offer.
Browse Operations openings at Columbia using Migrate Mate
Columbia posts across multiple channels, and not every listing clearly signals visa sponsorship availability. Use Migrate Mate to filter Operations roles at Columbia that are open to sponsored candidates, so you're not wasting applications on positions that won't move forward.
Negotiate your start date around PERM or status change timelines
If Columbia is sponsoring you for an EB-2 or EB-3 Green Card alongside an H-1B, the PERM labor certification process at DOL typically runs six to twelve months. Align your start date and contract terms so you're not caught between status changes without coverage.
Frequently Asked Questions
Does Columbia University sponsor H-1B visas for Operations roles?
Yes. Columbia University sponsors H-1B visas for Operations positions and qualifies as a cap-exempt employer under USCIS rules, meaning petitions can be filed outside the annual April lottery window. This makes Columbia a stronger option than many private-sector employers if you're relying on H-1B sponsorship, since there's no random selection lottery risk.
How do I apply for Operations jobs at Columbia University?
Applications go through Columbia's official careers portal at columbia.edu/careers, where you can filter by function and department. You can also use Migrate Mate to find Operations roles at Columbia that are open to visa-sponsored candidates, which saves time if you're filtering a larger list by sponsorship eligibility before applying directly through Columbia's system.
Which visa types does Columbia University commonly use for Operations hires?
Columbia sponsors H-1B and E-3 visas for qualified Operations candidates, along with F-1 OPT and CPT for students in Columbia's own programs. For longer-term hires, Columbia also pursues EB-2 and EB-3 immigrant visa sponsorship through PERM labor certification. TN visa status is an option for Canadian and Mexican nationals in qualifying Operations roles.
What qualifications does Columbia University expect for Operations positions?
Expectations vary by sub-function. Research administration roles often require experience with federal grant compliance and familiarity with NIH or NSF funding structures. Facilities and procurement roles typically prioritize operational management experience in a large institutional setting. A bachelor's degree in a relevant field is standard, and roles tied to H-1B sponsorship must qualify as specialty occupations under USCIS criteria.
How long does the visa sponsorship process take after an Operations offer at Columbia?
For cap-exempt H-1B filings, USCIS standard processing runs three to six months, with premium processing available for faster adjudication. If you're on OPT, Columbia's HR team should begin the I-129 process well before your OPT expiration date. PERM-based Green Card sponsorship, if pursued, adds a separate DOL timeline of six to twelve months before the immigrant petition stage.