Operations Jobs at Columbia University with Visa Sponsorship
Columbia University's Operations roles span facilities, procurement, research administration, and campus services across one of the country's most complex academic institutions. The university has an established immigration infrastructure and regularly sponsors international candidates for Operations positions, making it a realistic target if you're on a work visa.
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Get Access To All JobsJob Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: $85,000 to $93,500
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director of Academic and Student Affairs. The Senior Operations and Data Analyst enables efficient, data-driven management and support of the academic, admissions, career, and operational functions of the Industrial Engineering and Operations Research (IEOR) Department.
Responsibilities
Data Systems, Automation & Applications (30%):
- Design, build, and maintain automated tools and scalable workflows to support academic, career, and operational processes across different functional teams within the department.
- Develop, optimize, and manage internal databases, data pipelines, and centralized repositories that integrate and synchronize multiple institutional data sources.
- Create, deploy, document, and maintain in-house applications and system integrations to streamline cross-functional operations.
- Automate recurring administrative and reporting tasks using scripting, macros, APIs, and platform-specific automation tools to improve efficiency and reduce manual errors.
Academic & Admissions Operations Support (30%):
- Manage and maintain student and admissions data across internal systems, repositories, and communication platforms, ensuring data integrity and consistency.
- Support admissions operations by building, refining, and maintaining queries, reports, dashboards, and tracking tools for application and enrollment management in Slate CRM.
- Monitor, audit, and validate data accuracy across systems; investigate discrepancies and implement corrective workflows to maintain compliance and reliability.
- Enhance staff workflows by designing structured data tools, templates, and documentation that improve operational transparency and collaboration.
Reporting, Communication & Data Access (20%):
- Create, maintain, and automate reports, dashboards, and data visualizations tailored to stakeholders across academic and administrative teams.
- Manage large-scale, data-driven communications, including automated mail merges, targeted outreach campaigns, and dynamic distribution lists.
- Navigate and integrate emerging data systems and institutional platforms to respond efficiently to complex reporting and analysis requests.
- Translate complex datasets and technical findings into clear, structured, and actionable insights for non-technical stakeholders and leadership.
Analytics, Algorithms & Optimization (15%):
- Develop analytical models and logic frameworks to support tasks like matching, scheduling, and enrollment management, while identifying conflicts.
- Build projection, simulation, and modeling tools to support academic planning.
- Analyze historical academic, admissions, and operational data to generate reports, trend analyses, forecasts, and decision-support insights.
Administrative and Events Operations (5%):
- Provide on-site support for departmental events, programs, and initiatives as needed.
- Offer technical support during events, including setup and troubleshooting of presentation equipment, software, and virtual platforms.
- Provide and update content for the Departmental website in the areas of admissions, academic and student affairs, and curricular changes.
- Other tasks as needed.
Minimum Qualifications
A bachelor’s degree or equivalent experience is required; graduate-level work is preferred. Minimum of 3–5 years of experience working with data.
Technical Skills: Experience with programming or scripting (Python, JavaScript, macros) and automating tasks.
Data Skills: Experience managing and organizing data, creating reports, and using tools like SQL, Google Sheets, and Excel.
Systems & Integrations: Familiarity with CRMs (Slate preferred), internal tools, and connecting different systems for smooth workflows.
Problem-Solving & Learning: Ability to troubleshoot data or system issues, understand how systems work, and quickly learn new tools.
Professional Strengths: Strong analytical and problem-solving skills; clear communicator with both technical and non-technical audiences; adaptable, collaborative, forward-thinking, and solution-oriented.
Ability to work independently and under pressure, with a high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision.
Candidates must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: $85,000 to $93,500
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director of Academic and Student Affairs. The Senior Operations and Data Analyst enables efficient, data-driven management and support of the academic, admissions, career, and operational functions of the Industrial Engineering and Operations Research (IEOR) Department.
Responsibilities
Data Systems, Automation & Applications (30%):
- Design, build, and maintain automated tools and scalable workflows to support academic, career, and operational processes across different functional teams within the department.
- Develop, optimize, and manage internal databases, data pipelines, and centralized repositories that integrate and synchronize multiple institutional data sources.
- Create, deploy, document, and maintain in-house applications and system integrations to streamline cross-functional operations.
- Automate recurring administrative and reporting tasks using scripting, macros, APIs, and platform-specific automation tools to improve efficiency and reduce manual errors.
Academic & Admissions Operations Support (30%):
- Manage and maintain student and admissions data across internal systems, repositories, and communication platforms, ensuring data integrity and consistency.
- Support admissions operations by building, refining, and maintaining queries, reports, dashboards, and tracking tools for application and enrollment management in Slate CRM.
- Monitor, audit, and validate data accuracy across systems; investigate discrepancies and implement corrective workflows to maintain compliance and reliability.
- Enhance staff workflows by designing structured data tools, templates, and documentation that improve operational transparency and collaboration.
Reporting, Communication & Data Access (20%):
- Create, maintain, and automate reports, dashboards, and data visualizations tailored to stakeholders across academic and administrative teams.
- Manage large-scale, data-driven communications, including automated mail merges, targeted outreach campaigns, and dynamic distribution lists.
- Navigate and integrate emerging data systems and institutional platforms to respond efficiently to complex reporting and analysis requests.
- Translate complex datasets and technical findings into clear, structured, and actionable insights for non-technical stakeholders and leadership.
Analytics, Algorithms & Optimization (15%):
- Develop analytical models and logic frameworks to support tasks like matching, scheduling, and enrollment management, while identifying conflicts.
- Build projection, simulation, and modeling tools to support academic planning.
- Analyze historical academic, admissions, and operational data to generate reports, trend analyses, forecasts, and decision-support insights.
Administrative and Events Operations (5%):
- Provide on-site support for departmental events, programs, and initiatives as needed.
- Offer technical support during events, including setup and troubleshooting of presentation equipment, software, and virtual platforms.
- Provide and update content for the Departmental website in the areas of admissions, academic and student affairs, and curricular changes.
- Other tasks as needed.
Minimum Qualifications
A bachelor’s degree or equivalent experience is required; graduate-level work is preferred. Minimum of 3–5 years of experience working with data.
Technical Skills: Experience with programming or scripting (Python, JavaScript, macros) and automating tasks.
Data Skills: Experience managing and organizing data, creating reports, and using tools like SQL, Google Sheets, and Excel.
Systems & Integrations: Familiarity with CRMs (Slate preferred), internal tools, and connecting different systems for smooth workflows.
Problem-Solving & Learning: Ability to troubleshoot data or system issues, understand how systems work, and quickly learn new tools.
Professional Strengths: Strong analytical and problem-solving skills; clear communicator with both technical and non-technical audiences; adaptable, collaborative, forward-thinking, and solution-oriented.
Ability to work independently and under pressure, with a high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision.
Candidates must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
See all 41+ Operations at Columbia University jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Operations at Columbia University roles.
Get Access To All JobsTips for Finding Operations Jobs at Columbia University Jobs
Frame your credentials around U.S. equivalency early
Columbia's HR team evaluates international degrees against U.S. standards during screening. Get a credential evaluation from a NACES-approved service before you apply so your qualifications read clearly to hiring managers who aren't immigration specialists.
Target departments with recurring operational hiring
Facilities, research administration, and procurement at Columbia post Operations roles on a rolling basis. Filtering by department on Columbia's careers portal helps you identify where hiring is consistent, not just where a one-off vacancy appeared.
Understand Columbia's internal I-9 and E-Verify process
Columbia participates in E-Verify, so your work authorization must be verifiable from day one. If you're transitioning from OPT to H-1B sponsorship, flag your timeline clearly in conversations with the hiring team so HR can initiate the I-129 filing before your OPT expires.
Ask HR about cap-exempt H-1B filing directly
As a nonprofit research university, Columbia qualifies as a cap-exempt H-1B employer. That means your H-1B petition can be filed any time of year without waiting for the April lottery window, which significantly reduces your timeline risk after receiving an offer.
Browse Operations openings at Columbia using Migrate Mate
Columbia posts across multiple channels, and not every listing clearly signals visa sponsorship availability. Use Migrate Mate to filter Operations roles at Columbia that are open to sponsored candidates, so you're not wasting applications on positions that won't move forward.
Negotiate your start date around PERM or status change timelines
If Columbia is sponsoring you for an EB-2 or EB-3 Green Card alongside an H-1B, the PERM labor certification process at DOL typically runs six to twelve months. Align your start date and contract terms so you're not caught between status changes without coverage.
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Find Operations at Columbia University JobsFrequently Asked Questions
Does Columbia University sponsor H-1B visas for Operations roles?
Yes. Columbia University sponsors H-1B visas for Operations positions and qualifies as a cap-exempt employer under USCIS rules, meaning petitions can be filed outside the annual April lottery window. This makes Columbia a stronger option than many private-sector employers if you're relying on H-1B sponsorship, since there's no random selection lottery risk.
How do I apply for Operations jobs at Columbia University?
Applications go through Columbia's official careers portal at columbia.edu/careers, where you can filter by function and department. You can also use Migrate Mate to find Operations roles at Columbia that are open to visa-sponsored candidates, which saves time if you're filtering a larger list by sponsorship eligibility before applying directly through Columbia's system.
Which visa types does Columbia University commonly use for Operations hires?
Columbia sponsors H-1B and E-3 visas for qualified Operations candidates, along with F-1 OPT and CPT for students in Columbia's own programs. For longer-term hires, Columbia also pursues EB-2 and EB-3 immigrant visa sponsorship through PERM labor certification. TN status is an option for Canadian and Mexican nationals in qualifying Operations roles.
What qualifications does Columbia University expect for Operations positions?
Expectations vary by sub-function. Research administration roles often require experience with federal grant compliance and familiarity with NIH or NSF funding structures. Facilities and procurement roles typically prioritize operational management experience in a large institutional setting. A bachelor's degree in a relevant field is standard, and roles tied to H-1B sponsorship must qualify as specialty occupations under USCIS criteria.
How long does the visa sponsorship process take after an Operations offer at Columbia?
For cap-exempt H-1B filings, USCIS standard processing runs three to six months, with premium processing available for faster adjudication. If you're on OPT, Columbia's HR team should begin the I-129 process well before your OPT expiration date. PERM-based Green Card sponsorship, if pursued, adds a separate DOL timeline of six to twelve months before the immigrant petition stage.
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