Human Resources Jobs at Columbia University with Visa Sponsorship
Human Resources jobs at Columbia University span faculty recruitment, benefits administration, employee relations, and HR operations supporting a large academic medical center and main campus. Columbia has an established history of sponsoring international HR professionals, making it a realistic target if you hold qualifying credentials and relevant experience.
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Get Access To All JobsJob Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $90,000 - $125,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Center Administrator, the Director, Human Resources and Faculty Affairs serves as the primary point of contact for all HR/FA matters within the Center and interacts with all levels of management and staff. The incumbent advises leadership, responds to employee inquiries, and interprets University policies, ensuring consistent and compliant application across all HR and faculty affairs activities.
The Director is responsible for overseeing, coordinating, and managing the day-to-day human resources and faculty affairs operations of the Center, ensuring operational effectiveness, regulatory compliance, and alignment with institutional policies and priorities. This role serves as a key advisor to leadership on HR strategy, employee relations, and workforce processes.
Responsibilities
Recruitment/Onboarding
- Oversee hiring and appointment processes for all categories of employees, including advising hiring managers on recruitment strategies and posting positions using Columbia’s job site (i.e., TalentLink and ASR/Interfolio), as well as external advertising sources.
- Oversee full-cycle recruitment activities including posting positions, scheduling interviews, managing the I-9 process, completing pre-hire background checks, and processing all new hires and employment-related changes.
- Oversee onboarding for staff, faculty, researchers, and students, including scheduling welcome programs, medical surveillance, and UNI creation.
- Ensure effective communication with new hires and departments to support a consistent and high-quality onboarding experience.
- Oversee template-based hires in PeopleSoft and/or nominations, ensuring accurate collection, review, and processing of information in PAC.
- Oversee processing of all short-term visitors utilizing JIRA and Visual Compliance.
Payroll and PeopleSoft Process Management
- Oversee the department’s preparation and processing of payroll using TLAM and management of time-off tracking.
- Ensure accurate collection, review, and approval of time-off trackers for Officers, ensuring compliance with institutional requirements.
- Oversee processing of employment-related changes via TalentLink, PAF, SharePoint, or PAC paper transactions (including position updates, promotions, reclassifications, leaves of absence, and terminations) for PeopleSoft updates.
- Liaise with internal and external stakeholders to resolve issues and ensure timely, accurate, and compliant processing of transactions.
- Identify and implement process improvements to enhance efficiency, accuracy, and compliance of HR and payroll operations.
Records Maintenance and Compliance
- Oversee maintenance of personnel and payroll records, including time and attendance data, appointment information, and other HR records in compliance with applicable laws, regulations, and University policies.
- Ensure standardization of HR documentation and maintain strict confidentiality of all employee information.
- Provide guidance to employees and senior leadership regarding changes in employment status, benefits-related information, and other HR communications.
- Maintain and oversee organizational charts and job description records.
- Oversee the collection, analysis, and reporting of HR metrics, including recruitment effectiveness, turnover, and diversity and inclusion data.
- Oversee preparation and review of PAFs, new hires, reappointments, salary actions, title changes, and upgrades.
HR Leadership, Immigration Compliance & Special Projects
- Serve as a strategic HR and faculty affairs advisor to leadership, providing guidance on policy interpretation, employee relations, and operational decision-making.
- Work closely with ISSO and COMPASS systems to manage and ensure compliance related to employee visa sponsorship and immigration processes.
- Lead and support HR and faculty affairs initiatives, special projects, and process improvement efforts to enhance operational effectiveness.
- Provide functional oversight and guidance to administrative staff supporting HR and faculty affairs operations.
- Perform additional responsibilities as assigned.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience.
- Minimum of 4 years progressively responsible experience of in human resources, faculty affairs, or academic administration, preferably in higher education or an academic medical center.
- Strong knowledge of human resource principles, practices, and employment regulations.
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills with ability to interact across all levels of an organization.
- Excellent organizational skills with strong attention to detail.
- Proven ability to manage multiple priorities in a high-volume, fast-paced environment.
- Ability to exercise sound judgment, discretion, and maintain confidentiality.
- Demonstrated ability to interpret and apply policies and procedures consistently.
- Proficiency with Microsoft Office Suite and HR systems (e.g., PeopleSoft, TalentLink).
Preferred Qualifications
- Bachelor's degree in Human Resources or related field or certification.
- Previous experience working in a school, higher education, or academic environment.
- Experience advising leadership on HR operations, employee relations, and policy interpretation.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $90,000 - $125,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Center Administrator, the Director, Human Resources and Faculty Affairs serves as the primary point of contact for all HR/FA matters within the Center and interacts with all levels of management and staff. The incumbent advises leadership, responds to employee inquiries, and interprets University policies, ensuring consistent and compliant application across all HR and faculty affairs activities.
The Director is responsible for overseeing, coordinating, and managing the day-to-day human resources and faculty affairs operations of the Center, ensuring operational effectiveness, regulatory compliance, and alignment with institutional policies and priorities. This role serves as a key advisor to leadership on HR strategy, employee relations, and workforce processes.
Responsibilities
Recruitment/Onboarding
- Oversee hiring and appointment processes for all categories of employees, including advising hiring managers on recruitment strategies and posting positions using Columbia’s job site (i.e., TalentLink and ASR/Interfolio), as well as external advertising sources.
- Oversee full-cycle recruitment activities including posting positions, scheduling interviews, managing the I-9 process, completing pre-hire background checks, and processing all new hires and employment-related changes.
- Oversee onboarding for staff, faculty, researchers, and students, including scheduling welcome programs, medical surveillance, and UNI creation.
- Ensure effective communication with new hires and departments to support a consistent and high-quality onboarding experience.
- Oversee template-based hires in PeopleSoft and/or nominations, ensuring accurate collection, review, and processing of information in PAC.
- Oversee processing of all short-term visitors utilizing JIRA and Visual Compliance.
Payroll and PeopleSoft Process Management
- Oversee the department’s preparation and processing of payroll using TLAM and management of time-off tracking.
- Ensure accurate collection, review, and approval of time-off trackers for Officers, ensuring compliance with institutional requirements.
- Oversee processing of employment-related changes via TalentLink, PAF, SharePoint, or PAC paper transactions (including position updates, promotions, reclassifications, leaves of absence, and terminations) for PeopleSoft updates.
- Liaise with internal and external stakeholders to resolve issues and ensure timely, accurate, and compliant processing of transactions.
- Identify and implement process improvements to enhance efficiency, accuracy, and compliance of HR and payroll operations.
Records Maintenance and Compliance
- Oversee maintenance of personnel and payroll records, including time and attendance data, appointment information, and other HR records in compliance with applicable laws, regulations, and University policies.
- Ensure standardization of HR documentation and maintain strict confidentiality of all employee information.
- Provide guidance to employees and senior leadership regarding changes in employment status, benefits-related information, and other HR communications.
- Maintain and oversee organizational charts and job description records.
- Oversee the collection, analysis, and reporting of HR metrics, including recruitment effectiveness, turnover, and diversity and inclusion data.
- Oversee preparation and review of PAFs, new hires, reappointments, salary actions, title changes, and upgrades.
HR Leadership, Immigration Compliance & Special Projects
- Serve as a strategic HR and faculty affairs advisor to leadership, providing guidance on policy interpretation, employee relations, and operational decision-making.
- Work closely with ISSO and COMPASS systems to manage and ensure compliance related to employee visa sponsorship and immigration processes.
- Lead and support HR and faculty affairs initiatives, special projects, and process improvement efforts to enhance operational effectiveness.
- Provide functional oversight and guidance to administrative staff supporting HR and faculty affairs operations.
- Perform additional responsibilities as assigned.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience.
- Minimum of 4 years progressively responsible experience of in human resources, faculty affairs, or academic administration, preferably in higher education or an academic medical center.
- Strong knowledge of human resource principles, practices, and employment regulations.
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills with ability to interact across all levels of an organization.
- Excellent organizational skills with strong attention to detail.
- Proven ability to manage multiple priorities in a high-volume, fast-paced environment.
- Ability to exercise sound judgment, discretion, and maintain confidentiality.
- Demonstrated ability to interpret and apply policies and procedures consistently.
- Proficiency with Microsoft Office Suite and HR systems (e.g., PeopleSoft, TalentLink).
Preferred Qualifications
- Bachelor's degree in Human Resources or related field or certification.
- Previous experience working in a school, higher education, or academic environment.
- Experience advising leadership on HR operations, employee relations, and policy interpretation.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Tips for Finding Human Resources Jobs at Columbia University
Frame Your HR Credentials for Specialty Occupation
Columbia's HR roles must meet USCIS specialty occupation standards. Make sure your resume explicitly ties your degree field to the specific HR function you're targeting, whether that's compensation, HRIS, or talent acquisition, since a general business degree alone can draw scrutiny.
Target Roles That Cross HR and Academic Administration
Columbia regularly fills positions that blend traditional HR functions with higher-education compliance and faculty affairs. Roles bridging academic HR and institutional policy tend to have longer tenures, which signals to hiring managers that sponsorship investment is worthwhile.
Research Columbia's PERM History Before Applying
For permanent residence pathways, search DOL's FLAG system for Columbia University LCA and PERM filings in HR job codes. This tells you which specific HR titles Columbia has sponsored for Green Cards, giving you a concrete benchmark before your first conversation with a recruiter.
Ask About Sponsorship Scope During Early Interviews
Columbia distinguishes between roles it will sponsor for H-1B only versus those it will also support through the EB-2 or EB-3 Green Card process. Clarifying this before the offer stage prevents a situation where you accept a role without a long-term immigration path.
Use Migrate Mate to Surface Open HR Positions at Columbia
Searching Columbia's careers page manually misses roles posted under administrative or operations categories. Migrate Mate filters open positions by visa type and employer, so you can quickly identify which Columbia HR openings are actively sponsoring before you spend time tailoring an application.
Time Your Application Around Columbia's Academic Calendar
Columbia's HR hiring accelerates between January and March to align with faculty onboarding ahead of the fall semester. Applying during this window means your H-1B petition, if needed, can be filed for the October 1 cap start date without a gap in authorization.
Frequently Asked Questions
Does Columbia University sponsor H-1B visas for Human Resources?
Yes, Columbia University sponsors H-1B visas for Human Resources roles where the position qualifies as a specialty occupation under USCIS standards. The key requirement is that the role typically demands a bachelor's degree or higher in a specific field such as human resources management, organizational psychology, or a related discipline. Roles in compensation analysis, HRIS, and talent operations tend to meet this bar more consistently than generalist coordinator positions.
How do I apply for Human Resources jobs at Columbia University?
Applications go through Columbia's official careers portal, where HR positions are posted under administrative and professional staff categories. Before applying, review the job description carefully for language indicating whether Columbia will support visa sponsorship for that specific role. Migrate Mate also indexes Columbia's open HR positions filtered by sponsorship type, which can save you time identifying the right opportunities before you invest in tailoring your application materials.
Which visa types does Columbia University use for Human Resources roles?
Columbia sponsors H-1B and E-3 visas for qualifying HR positions, along with TN visa status for Canadian and Mexican nationals in eligible occupational categories. For candidates already in the U.S., F-1 OPT and CPT are supported during the pre-employment or training phase. Columbia also has experience with EB-2 and EB-3 Green Card sponsorship for HR professionals in longer-term, senior-level roles, subject to PERM labor certification through the Department of Labor.
What qualifications does Columbia University expect for Human Resources roles?
Most HR positions at Columbia require a bachelor's degree in human resources, business administration, or a related field, with a master's degree preferred for senior or specialized roles. Practical experience in higher education or a large institutional environment carries significant weight, since Columbia's HR teams deal with faculty employment, academic medical center compliance, and union labor relations. SHRM certification and experience with enterprise HRIS platforms are consistently referenced in Columbia's HR job postings.
How long does the visa sponsorship process take for a Columbia HR offer?
Once Columbia extends an offer and confirms sponsorship, the H-1B filing timeline depends on where you are in the cap cycle. If you need a new H-1B cap slot, the earliest your employment can start is October 1, meaning a March lottery registration is critical. Columbia's Office of International Programs handles the USCIS petition after you're onboarded into their process. For E-3 or TN, processing is faster since no lottery applies, and consular appointments in Australia or Canada can often be secured within a few weeks.