Administrative Assistant Jobs at Orlando Health with Visa Sponsorship
Administrative Assistant roles at Orlando Health span clinical and non-clinical departments across a large regional health system, supporting everything from patient scheduling to executive operations. Orlando Health has a documented history of sponsoring international workers across multiple visa categories, making it a realistic target for qualified candidates who need work authorization.
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Florida Medical Clinic Orlando Health
Job Title: Front Office Assistant
Status: Variable Full Time
Department: Urgent Care
Location: Must be able to travel to Wesley Chapel & Zephyrhills.
Job Summary:
The front office assistant provides support with the daily activities for ambulatory/physician office operations, including patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.
Why is Florida Medical Clinic Orlando Health your best place to work?
✅ Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
✅ Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
✅ Financial & Retirement – Up to 5% employer match on retirement contributions.
✅ Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.
✅ Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Responsibilities:
Essential Functions:
- Schedules patient appointments according to practice specific scheduling protocols and patient preference, to include obtaining required pre-certification and authorization for office visit(s) when required.
- Obtains accurate and complete patient demographic and insurance information.
- Processes all requests for medical records according to Orlando Health and department specific policies and procedures.
- Adheres and assures compliance with Orlando Health and OHPE (OHPG, OPN) policy, procedures, and value statements.
- Demonstrates competency in use of office equipment, technology, and answers telephone calls appropriately.
- Demonstrate a Commitment to Excellence standards and actively engages to improve overall patient satisfaction experience.
- Interacts with patients and families in a professional manner.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions:
- Participates in Quality Assurance/Quality Indicator activities as assigned.
- Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.
- Practices the efficient use of supplies.
- Assists billing service as requested.
Qualifications
Education/Training:
High School graduate or equivalent.
Licensure/Certification:
None.
Experience:
Six (6) months experience in a clerical office, or general business, and/or customer service setting.
Position Summary:
Florida Medical Clinic Orlando Health
Job Title: Front Office Assistant
Status: Variable Full Time
Department: Urgent Care
Location: Must be able to travel to Wesley Chapel & Zephyrhills.
Job Summary:
The front office assistant provides support with the daily activities for ambulatory/physician office operations, including patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.
Why is Florida Medical Clinic Orlando Health your best place to work?
✅ Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
✅ Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
✅ Financial & Retirement – Up to 5% employer match on retirement contributions.
✅ Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.
✅ Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.
Responsibilities:
Essential Functions:
- Schedules patient appointments according to practice specific scheduling protocols and patient preference, to include obtaining required pre-certification and authorization for office visit(s) when required.
- Obtains accurate and complete patient demographic and insurance information.
- Processes all requests for medical records according to Orlando Health and department specific policies and procedures.
- Adheres and assures compliance with Orlando Health and OHPE (OHPG, OPN) policy, procedures, and value statements.
- Demonstrates competency in use of office equipment, technology, and answers telephone calls appropriately.
- Demonstrate a Commitment to Excellence standards and actively engages to improve overall patient satisfaction experience.
- Interacts with patients and families in a professional manner.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions:
- Participates in Quality Assurance/Quality Indicator activities as assigned.
- Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.
- Practices the efficient use of supplies.
- Assists billing service as requested.
Qualifications
Education/Training:
High School graduate or equivalent.
Licensure/Certification:
None.
Experience:
Six (6) months experience in a clerical office, or general business, and/or customer service setting.
See all 150+ Administrative Assistant at Orlando Health jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Orlando Health Jobs
Tailor your resume to healthcare administrative workflows
Orlando Health's administrative roles sit inside a complex health system, so your resume should reflect familiarity with medical terminology, scheduling software, and HIPAA-adjacent responsibilities. Generic administrative experience reads differently than experience tied to clinical environments.
Identify which department is hiring before applying
Orlando Health posts administrative roles across hospitals, outpatient clinics, and corporate functions. The sponsorship conversation looks different in a high-turnover clinical support role versus a specialized executive assistant position, so target your application to the specific department type.
Clarify your visa category early in conversations
H-1B sponsorship for administrative roles requires the position to qualify as a specialty occupation, which can be a harder case to make than in clinical or technical roles. If you're on F-1 OPT, lead with that first since it requires no immediate employer petition.
Ask directly about the LCA and PERM timeline
For employment-based Green Card paths like EB-2 or EB-3, Orlando Health must complete PERM labor certification through DOL before filing with USCIS. Ask HR specifically whether this role has been approved for sponsorship and whether the department has budget for the full filing process.
Use Migrate Mate to surface open administrative roles
Orlando Health frequently has a large volume of active administrative openings across its campuses. Use Migrate Mate to filter specifically for Orlando Health administrative positions that are open to visa sponsorship, saving time you'd otherwise spend screening postings manually.
Get your credentials and references in order before interviews
Healthcare employers run thorough background checks and often verify prior employment carefully. Have your transcripts, professional references from healthcare settings, and any relevant certifications like medical terminology coursework ready before your first interview at Orlando Health.
Administrative Assistant at Orlando Health jobs are hiring across the US. Find yours.
Find Administrative Assistant at Orlando Health JobsFrequently Asked Questions
Does Orlando Health sponsor H-1B visas for Administrative Assistants?
Orlando Health does sponsor H-1B visas, but whether a specific Administrative Assistant role qualifies depends on how the position is classified. H-1B requires the job to meet the specialty occupation standard, which is more straightforward for clinical or technical roles than for general administrative positions. Roles with specialized healthcare administration, compliance, or IT coordination responsibilities have a stronger case. Ask the recruiter directly how the position has been filed before in similar circumstances.
How do I apply for Administrative Assistant jobs at Orlando Health?
Applications go through Orlando Health's careers portal. Start by reviewing the full job description to confirm the department, required software familiarity, and whether the posting mentions visa sponsorship availability. Customize your application to reflect experience with healthcare scheduling, EMR systems, or clinical department support where relevant. You can also browse verified Administrative Assistant openings at Orlando Health filtered by sponsorship eligibility through Migrate Mate, which aggregates active postings in one place.
Which visa types does Orlando Health commonly use for Administrative Assistant roles?
Orlando Health sponsors across several visa categories including H-1B, TN, J-1, F-1 OPT, and F-1 CPT, as well as employment-based Green Card pathways like EB-2 and EB-3. For Administrative Assistant roles specifically, F-1 OPT and TN are often the most practical starting points because they don't require the employer to file a petition before you begin work. Employment-based Green Card sponsorship through PERM is possible but typically follows a period of employment.
What qualifications does Orlando Health expect for Administrative Assistant roles?
Most Administrative Assistant postings at Orlando Health require at minimum a high school diploma or equivalent, though roles in specialized clinical or executive departments frequently prefer an associate or bachelor's degree. Proficiency with scheduling software, electronic health record systems, and Microsoft Office Suite is consistently expected. Experience in a healthcare or medical office setting gives your application a clear advantage. Some postings also list medical coding familiarity or prior hospital environment experience as preferred qualifications.
How long does the visa sponsorship process take for an Administrative Assistant at Orlando Health?
Timeline depends heavily on the visa category. F-1 OPT authorization is handled through your university's DSO and can be in place before your start date with proper planning, typically requiring 90 days of lead time. H-1B sponsorship is tied to the annual USCIS lottery with an October 1 start date. EB-2 and EB-3 Green Card sponsorship through the PERM process at DOL can take one to three years from initiation. Confirm with HR which categories they're actively processing for the specific role.
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