Administrative Assistant Jobs at Northwell Health with Visa Sponsorship
Administrative Assistant jobs at Northwell Health support clinical and administrative operations across one of the largest health systems in the U.S. Northwell has a consistent track record of sponsoring work visas for qualified candidates in this function, making it a realistic target for international job seekers.
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Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.
Vassar Brothers Medical Center (VBMC) is a renowned, 349-bed regional medical center overlooking the Hudson River in Poughkeepsie, New York. As a tertiary teaching hospital and the healthcare leader in the Mid-Hudson Valley, we offer comprehensive, subspecialized medical, surgical, and obstetrical/gynecological services to the entire community.
Our accolades include:
U.S. News & World Report - Best Regional Hospital
Healthgrades - One of America’s 50 Best Hospitals
* Surgical Review Corporation (SRC) - Robotic Center of Excellence
At Vassar Brothers Medical Center, we inspire the professional growth of our team members and support a philosophy of shared decision-making. Everyone has a voice and plays a role in defining our future, which helps make this an amazing place to work. Through the strength of our health system and the passion of our team, we continue expanding our care to an even broader market. Our caregivers represent the community in which we work, and our commitment to everyone’s well-being is truly heartfelt.
Purpose:
Assumes accountability for Hospital Operations inclusive of patient throughput, clinical practice, environment of care and safety. Partners with the leadership of various hospital departments to provide continuity of care.
Essential Responsibilities
- Provides leadership and support across departments.
- Responds to all emergency calls, codes, and alerts within the hospital.
- Escalates issues/events as necessary per hospital chain of command.
- Addresses patient complaints that arise in real time through service recovery to ensure an optimal patient experience.
- Facilitates throughput to varying levels of care as indicated.
- Plans and projects staffing and resources considering assessment of unit acuity and activity.
- Supports quality metrics and goals to ensure optimal patient safety and quality of care. Escalates concerns timely.
- Communicates effectively across the organizations, actual and potential operation, clinical and risk management issues in a timely manner to all appropriate levels in the organization.
- Maintain and Model Nuvance Health Values.
- Demonstrates regular, reliable, and predictable attendance.
- Performs other duties as required
Transfer Center Responsibilities (Vassar/Danbury)
Coordinates interfacility transfers to facilitate appropriate, safe, and expeditious transfer of patients.
Education and Experience Requirements:
- Registered Nurses with minimum of 3 yrs. clinical nursing experience
- 1-2 yrs. Management experience preferred
- Completed or enrolled in Bachelor’s and/or Master’s Degree in Nursing program required
- BLS and ACLS required
Credentials: RN, BLS
Company: Vassar Brothers Medical Center
Org Unit: 1218
Department: Nursing Administration
Exempt: Yes
Salary Range: $45.93 - $85.29 Hourly
Description
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.
Vassar Brothers Medical Center (VBMC) is a renowned, 349-bed regional medical center overlooking the Hudson River in Poughkeepsie, New York. As a tertiary teaching hospital and the healthcare leader in the Mid-Hudson Valley, we offer comprehensive, subspecialized medical, surgical, and obstetrical/gynecological services to the entire community.
Our accolades include:
U.S. News & World Report - Best Regional Hospital
Healthgrades - One of America’s 50 Best Hospitals
* Surgical Review Corporation (SRC) - Robotic Center of Excellence
At Vassar Brothers Medical Center, we inspire the professional growth of our team members and support a philosophy of shared decision-making. Everyone has a voice and plays a role in defining our future, which helps make this an amazing place to work. Through the strength of our health system and the passion of our team, we continue expanding our care to an even broader market. Our caregivers represent the community in which we work, and our commitment to everyone’s well-being is truly heartfelt.
Purpose:
Assumes accountability for Hospital Operations inclusive of patient throughput, clinical practice, environment of care and safety. Partners with the leadership of various hospital departments to provide continuity of care.
Essential Responsibilities
- Provides leadership and support across departments.
- Responds to all emergency calls, codes, and alerts within the hospital.
- Escalates issues/events as necessary per hospital chain of command.
- Addresses patient complaints that arise in real time through service recovery to ensure an optimal patient experience.
- Facilitates throughput to varying levels of care as indicated.
- Plans and projects staffing and resources considering assessment of unit acuity and activity.
- Supports quality metrics and goals to ensure optimal patient safety and quality of care. Escalates concerns timely.
- Communicates effectively across the organizations, actual and potential operation, clinical and risk management issues in a timely manner to all appropriate levels in the organization.
- Maintain and Model Nuvance Health Values.
- Demonstrates regular, reliable, and predictable attendance.
- Performs other duties as required
Transfer Center Responsibilities (Vassar/Danbury)
Coordinates interfacility transfers to facilitate appropriate, safe, and expeditious transfer of patients.
Education and Experience Requirements:
- Registered Nurses with minimum of 3 yrs. clinical nursing experience
- 1-2 yrs. Management experience preferred
- Completed or enrolled in Bachelor’s and/or Master’s Degree in Nursing program required
- BLS and ACLS required
Credentials: RN, BLS
Company: Vassar Brothers Medical Center
Org Unit: 1218
Department: Nursing Administration
Exempt: Yes
Salary Range: $45.93 - $85.29 Hourly
See all Administrative Assistant Jobs at Northwell Health
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Northwell Health
Tailor your resume to healthcare operations
Northwell hires Administrative Assistants across hospital departments, outpatient clinics, and executive offices. Highlight experience with medical scheduling software, HIPAA-compliant recordkeeping, or clinical team coordination to stand out over candidates with purely corporate administrative backgrounds.
Confirm OPT eligibility before your interview
F-1 students pursuing Administrative Assistant roles should verify their OPT start date aligns with Northwell's onboarding timeline. A gap between your authorization date and your offer start date can stall hiring, so align both before accepting.
Understand H-1B specialty occupation requirements for this role
USCIS requires H-1B roles to qualify as specialty occupations. Administrative Assistant positions need a clearly defined degree requirement in a relevant field. Ask Northwell's HR team which degree disciplines they document when filing for this specific job title.
Target Northwell's largest hiring sites strategically
Northwell operates dozens of hospitals and ambulatory sites across New York. Roles at flagship locations like Lenox Hill or North Shore University Hospital often have more active recruitment cycles, increasing your chances of finding a team open to sponsorship.
Use Migrate Mate to filter open roles by visa type
Search Northwell Health Administrative Assistant openings by visa sponsorship type on Migrate Mate so you only apply to positions that match your current authorization status, whether that's H-1B, TN, or F-1 OPT.
Ask HR directly about PERM timeline expectations
If you're targeting a Green Card pathway through an EB-2 or EB-3, ask Northwell's immigration contact when PERM labor certification typically begins relative to hire date. Delays in priority date availability affect long-term planning, especially for nationals from high-backlog countries.
Frequently Asked Questions
Does Northwell Health sponsor H-1B visas for Administrative Assistants?
Yes, Northwell Health sponsors H-1B visas for Administrative Assistant roles, though approval depends on whether the specific position qualifies as a specialty occupation under USCIS standards. The role needs a defined degree requirement in a relevant field. Confirm the job description explicitly states an academic credential requirement before you apply, as not every administrative posting will qualify.
How do I apply for Administrative Assistant jobs at Northwell Health?
You can find open Administrative Assistant positions at Northwell Health through their careers portal or by browsing Migrate Mate, which filters roles by visa sponsorship type so you can prioritize openings aligned with your authorization status. Apply directly through Northwell's system, tailor your resume to the specific department, and address your visa status clearly in your cover letter or application to avoid delays later in the process.
Which visa types does Northwell Health commonly use for Administrative Assistant roles?
Northwell Health sponsors H-1B visas for Administrative Assistants who meet specialty occupation criteria, along with F-1 OPT and CPT for students currently enrolled or recently graduated. TN visas are available for qualifying Canadian and Mexican nationals in eligible administrative classifications. For longer-term pathways, Northwell has also supported EB-2 and EB-3 Green Card sponsorship for employees who transition into permanent roles.
What qualifications does Northwell Health expect for Administrative Assistant candidates?
Northwell typically looks for candidates with a bachelor's degree in a relevant field such as healthcare administration, business, or communications, along with experience supporting clinical or administrative teams. Proficiency in electronic health record systems or medical office software strengthens your application. Roles supporting senior leadership or specific departments like oncology or cardiology may expect industry-specific administrative experience beyond general office skills.
How do I navigate the visa filing process timeline after receiving an offer from Northwell Health?
Once you have an offer, Northwell's HR or immigration team will engage outside counsel to assess your visa category and begin documentation. For H-1B filings, the annual cap registration opens in March with an October 1 start date, so offers made outside that window may require a gap or alternative status. OPT extensions and TN approvals generally move faster. Clarify your expected start date against USCIS processing timelines before signing your offer letter.