Administrative Assistant Jobs at Northwell Health with Visa Sponsorship
Administrative Assistant jobs at Northwell Health support clinical and administrative operations across one of the largest health systems in the U.S. Northwell has a consistent track record of sponsoring work visas for qualified candidates in this function, making it a realistic target for international job seekers.
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Get Access To All JobsINTRODUCTION
Performs complex diversified clerical duties related to the operational needs of the office/department.
ROLE AND RESPONSIBILITIES
- Performs complex administrative duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
BASIC QUALIFICATIONS
- High School Diploma or equivalent required.
- 3-5 years of relevant experience, required.
ADDITIONAL SALARY DETAIL
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
INTRODUCTION
Performs complex diversified clerical duties related to the operational needs of the office/department.
ROLE AND RESPONSIBILITIES
- Performs complex administrative duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
BASIC QUALIFICATIONS
- High School Diploma or equivalent required.
- 3-5 years of relevant experience, required.
ADDITIONAL SALARY DETAIL
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Tips for Finding Administrative Assistant Jobs at Northwell Health
Tailor your resume to healthcare operations
Northwell hires Administrative Assistants across hospital departments, outpatient clinics, and executive offices. Highlight experience with medical scheduling software, HIPAA-compliant recordkeeping, or clinical team coordination to stand out over candidates with purely corporate administrative backgrounds.
Confirm OPT eligibility before your interview
F-1 students pursuing Administrative Assistant roles should verify their OPT start date aligns with Northwell's onboarding timeline. A gap between your authorization date and your offer start date can stall hiring, so align both before accepting.
Understand H-1B specialty occupation requirements for this role
USCIS requires H-1B roles to qualify as specialty occupations. Administrative Assistant positions need a clearly defined degree requirement in a relevant field. Ask Northwell's HR team which degree disciplines they document when filing for this specific job title.
Target Northwell's largest hiring sites strategically
Northwell operates dozens of hospitals and ambulatory sites across New York. Roles at flagship locations like Lenox Hill or North Shore University Hospital often have more active recruitment cycles, increasing your chances of finding a team open to sponsorship.
Use Migrate Mate to filter open roles by visa type
Search Northwell Health Administrative Assistant openings by visa sponsorship type on Migrate Mate so you only apply to positions that match your current authorization status, whether that's H-1B, TN, or F-1 OPT.
Ask HR directly about PERM timeline expectations
If you're targeting a Green Card pathway through an EB-2 or EB-3, ask Northwell's immigration contact when PERM labor certification typically begins relative to hire date. Delays in priority date availability affect long-term planning, especially for nationals from high-backlog countries.
Frequently Asked Questions
Does Northwell Health sponsor H-1B visas for Administrative Assistants?
Yes, Northwell Health sponsors H-1B visas for Administrative Assistant roles, though approval depends on whether the specific position qualifies as a specialty occupation under USCIS standards. The role needs a defined degree requirement in a relevant field. Confirm the job description explicitly states an academic credential requirement before you apply, as not every administrative posting will qualify.
How do I apply for Administrative Assistant jobs at Northwell Health?
You can find open Administrative Assistant positions at Northwell Health through their careers portal or by browsing Migrate Mate, which filters roles by visa sponsorship type so you can prioritize openings aligned with your authorization status. Apply directly through Northwell's system, tailor your resume to the specific department, and address your visa status clearly in your cover letter or application to avoid delays later in the process.
Which visa types does Northwell Health commonly use for Administrative Assistant roles?
Northwell Health sponsors H-1B visas for Administrative Assistants who meet specialty occupation criteria, along with F-1 OPT and CPT for students currently enrolled or recently graduated. TN visas are available for qualifying Canadian and Mexican nationals in eligible administrative classifications. For longer-term pathways, Northwell has also supported EB-2 and EB-3 Green Card sponsorship for employees who transition into permanent roles.
What qualifications does Northwell Health expect for Administrative Assistant candidates?
Northwell typically looks for candidates with a bachelor's degree in a relevant field such as healthcare administration, business, or communications, along with experience supporting clinical or administrative teams. Proficiency in electronic health record systems or medical office software strengthens your application. Roles supporting senior leadership or specific departments like oncology or cardiology may expect industry-specific administrative experience beyond general office skills.
How do I navigate the visa filing process timeline after receiving an offer from Northwell Health?
Once you have an offer, Northwell's HR or immigration team will engage outside counsel to assess your visa category and begin documentation. For H-1B filings, the annual cap registration opens in March with an October 1 start date, so offers made outside that window may require a gap or alternative status. OPT extensions and TN approvals generally move faster. Clarify your expected start date against USCIS processing timelines before signing your offer letter.