COO Jobs at University of Utah with Visa Sponsorship
COO roles at University of Utah sit at the intersection of academic mission and operational leadership, spanning areas like research administration, campus services, and institutional strategy. The university has a well-established international hiring process and actively supports visa sponsorship for senior operational talent.
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As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
This position is responsible for coordinating department/program schedules, and may perform other related duties pertaining to staffing, surgery, equipment purchasing, and expenditure. This position is not responsible for providing direct patient care.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Essential Functions
- Schedules diagnostic tests, procedures, and surgeries and may provide patient with necessary preparation instructions.
- Prepares, processes, and manages patient documentation to department database.
- Acts as a liaison between the patient and billing department; enhances account receivables, resolving outstanding issues and/or patient concerns.
- Performs daily monitoring and working of the schedule queues.
- Coordinates schedules for staffing.
- Maintains schedule by revising and updating them as necessary depending on circumstances.
- Coordinates services with other departments.
- Provides statistical reports and participates in quality improvement projects by developing data collection tools, analyzing, compiling and reporting data, and providing input to the QI process.
- May assist in routine clerical functions, including ordering supplies, surgical instruments and equipment.
- Prepares training material and coordinates training of staff.
- May obtain insurance pre-authorization and other related appropriate documentation.
- Compiles and maintains accurate departmental records to include but not limited to payroll and employee information.
- May monitor staffing requirements and assures compliance with accreditation body.
- May perform other duties as assigned.
Knowledge / Skills / Abilities
- Ability to coordinate, revise, and maintain the department schedules.
- Demonstrated knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.
- Demonstrated knowledge of the principles of life span growth and development and the ability to assess data regarding the patients status and provide care as described in the department's policies and procedures manual.
- Ability to assess data regarding the patient's status and provide care as described in the department's policies and procedures manual.
- Ability to display active listening and verbalize empathy.
- Ability to quickly learn new procedures and process.
- Able to prioritize and multi-task in a fast-paced environment.
- Ability to develop relationships with patients, guests and coworkers.
- Demonstrated knowledge of HIPAA regulations to ensure patient information is guarded and respected.
Qualifications
Required
Three years of experience working in a medical office or clinic, with an emphasis in scheduling in a related area, or equivalency.
Qualifications (Preferred)
Preferred
- Certificate in Medical Terminology.
- Certification related to specific area, and/or additional years of related experience.
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Can be considered for remote work at 6 months.
Physical Requirements
Listening, Manual Dexterity, Sitting, Speaking, Standing, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at eoe.utah.edu/
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 82815
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule Monday-Friday, Variable business hours 8AM-5PM
Clinical/Non-Clinical Status Non-Clinical
Location Name University of Utah Hospital
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department UUH OPC 14A VASCULAR SURG
Category Administrative Support
Workplace Set Up On-site
Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
This position is responsible for coordinating department/program schedules, and may perform other related duties pertaining to staffing, surgery, equipment purchasing, and expenditure. This position is not responsible for providing direct patient care.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Essential Functions
- Schedules diagnostic tests, procedures, and surgeries and may provide patient with necessary preparation instructions.
- Prepares, processes, and manages patient documentation to department database.
- Acts as a liaison between the patient and billing department; enhances account receivables, resolving outstanding issues and/or patient concerns.
- Performs daily monitoring and working of the schedule queues.
- Coordinates schedules for staffing.
- Maintains schedule by revising and updating them as necessary depending on circumstances.
- Coordinates services with other departments.
- Provides statistical reports and participates in quality improvement projects by developing data collection tools, analyzing, compiling and reporting data, and providing input to the QI process.
- May assist in routine clerical functions, including ordering supplies, surgical instruments and equipment.
- Prepares training material and coordinates training of staff.
- May obtain insurance pre-authorization and other related appropriate documentation.
- Compiles and maintains accurate departmental records to include but not limited to payroll and employee information.
- May monitor staffing requirements and assures compliance with accreditation body.
- May perform other duties as assigned.
Knowledge / Skills / Abilities
- Ability to coordinate, revise, and maintain the department schedules.
- Demonstrated knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.
- Demonstrated knowledge of the principles of life span growth and development and the ability to assess data regarding the patients status and provide care as described in the department's policies and procedures manual.
- Ability to assess data regarding the patient's status and provide care as described in the department's policies and procedures manual.
- Ability to display active listening and verbalize empathy.
- Ability to quickly learn new procedures and process.
- Able to prioritize and multi-task in a fast-paced environment.
- Ability to develop relationships with patients, guests and coworkers.
- Demonstrated knowledge of HIPAA regulations to ensure patient information is guarded and respected.
Qualifications
Required
Three years of experience working in a medical office or clinic, with an emphasis in scheduling in a related area, or equivalency.
Qualifications (Preferred)
Preferred
- Certificate in Medical Terminology.
- Certification related to specific area, and/or additional years of related experience.
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Can be considered for remote work at 6 months.
Physical Requirements
Listening, Manual Dexterity, Sitting, Speaking, Standing, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/
Online reports may be submitted at eoe.utah.edu/
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 82815
Reg/Temp Regular
Employment Type Full-Time
Shift Day
Work Schedule Monday-Friday, Variable business hours 8AM-5PM
Clinical/Non-Clinical Status Non-Clinical
Location Name University of Utah Hospital
Workplace Set Up On-site
City SALT LAKE CITY
State UT
Department UUH OPC 14A VASCULAR SURG
Category Administrative Support
Workplace Set Up On-site
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Get Access To All JobsTips for Finding COO Jobs at University of Utah Jobs
Align your credentials to USCIS specialty occupation standards
University of Utah COO roles typically require advanced degrees in business administration, higher education management, or a related field. Confirm your credentials meet USCIS specialty occupation criteria before applying, since public universities follow strict position-to-degree alignment during H-1B filing.
Target postings through University HR directly
The University of Utah posts COO and senior operations roles through its own University of Utah Human Resources portal. Applying through the official system is how your application enters the pipeline that connects to sponsored hiring, not third-party aggregators.
Understand that LCA filing precedes your start date
Before the university can file your H-1B petition with USCIS, it must certify a Labor Condition Application with the DOL confirming your offered wage meets prevailing wage levels. Factor at least several weeks for this step when negotiating your anticipated start date.
Prepare for PERM if pursuing permanent residence
Senior operational roles at research universities often lead to EB-2 or EB-3 sponsorship, but PERM labor certification through the DOL can take 12 to 18 months or longer. Raise the green card conversation with HR early, before your initial visa period shortens your leverage.
Use Migrate Mate to find open COO roles at University of Utah
Browsing open COO positions at visa-sponsoring universities is faster when the job board filters by visa type. Use Migrate Mate to surface University of Utah COO openings that align with your sponsorship category, whether H-1B, E-3, TN, or another work visa.
Request an offer letter that specifies employment terms clearly
University of Utah's international hiring office needs a formal offer letter stating your job title, duties, salary, and full-time status before initiating any petition. Vague or contingent offer language delays the H-1B or E-3 filing, so confirm these details are locked before your intended start.
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Find COO at University of Utah JobsFrequently Asked Questions
Does University of Utah sponsor H-1B visas for COOs?
Yes, University of Utah sponsors H-1B visas for COO and senior operations roles. As a large public research university, it qualifies as a cap-exempt H-1B employer, which means petitions can be filed at any time of year without entering the annual lottery. This gives qualified candidates significantly more flexibility on start dates compared to for-profit employers.
How do I apply for COO jobs at University of Utah?
Applications go through the University of Utah's official Human Resources portal, where senior administrative and executive operations roles are posted. Create a profile, upload your resume and cover letter, and apply directly to the listing. If you need visa sponsorship, indicate that during the application process. You can also browse open COO roles at University of Utah on Migrate Mate, which filters positions by visa sponsorship type.
Which visa types does University of Utah commonly use for COO roles?
The most common visa categories for COO roles at University of Utah are H-1B, E-3 for Australian citizens, and TN for Canadian and Mexican nationals. J-1 exchange visitor status is also used in some academic operations contexts. For candidates seeking permanent residence, the university has supported EB-2 and EB-3 Green Card sponsorship for senior administrative positions.
What qualifications does University of Utah expect for COO candidates?
COO roles at University of Utah typically require a graduate degree in business administration, public administration, higher education leadership, or a closely related field, along with substantial senior management experience. Because the university operates across research, healthcare, and academic divisions, candidates with demonstrated experience managing complex, multi-unit operations within an institutional or nonprofit setting are strongly preferred.
How do I estimate the timeline from job offer to visa approval for a COO role?
For an H-1B at a cap-exempt institution like University of Utah, the timeline from offer to USCIS approval is typically 3 to 6 months under standard processing, or 2 to 4 weeks with premium processing. Add several weeks before that for the DOL Labor Condition Application certification. E-3 and TN visas can move faster since they don't require USCIS petition approval in the same way.
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