COO Jobs at Medpace with Visa Sponsorship
COO jobs at Medpace sit at the intersection of clinical operations leadership and science-driven business strategy. Medpace has a consistent record of sponsoring work visas for senior operations talent, making it a realistic target for international candidates pursuing executive-level positions in the contract research organization space.
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We are currently hiring entry-level individuals seeking an exciting career in clinical research, managing our Trial Master File. The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is an integral tool and helps teams manage trials more effectively. TMF oversight is important to the successful execution of a trial and ultimately plays a big role in a new drug or device receiving approval by the FDA. In this position, you will be working with a highly experienced team of other administrators and clinical research professionals that can help you grow your skillset while working for a growing and developing company. This position is fully office-based in Cincinnati, OH.
Responsibilities:
The TMF Document Administrator supports TMF oversight for a trial by ensuring documents meet established quality standards. This position involves both independent and computer-based work, as well as opportunity for communication and collaboration with trial teams.
- Manage electronic filing system for trial documentation;
- Track, maintain, and perform quality check of electronic documents;
- Communicate with internal associates globally regarding errors in trial documents; and
- Prepare documents for shipment.
QUALIFICATIONS
- Associates degree, or equivalent;
- Some experience in document administration;
- High attention to detail;
- Excellent organizational skills;
- Strong written and verbal communication skills; and
- Knowledge of MS Office.
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
JOB SUMMARY
We are currently hiring entry-level individuals seeking an exciting career in clinical research, managing our Trial Master File. The Trial Master File (TMF) is a collection of documents that stores all data and research collected on a given trial. The TMF allows us to conduct a clinical trial and ensures data integrity. It is an integral tool and helps teams manage trials more effectively. TMF oversight is important to the successful execution of a trial and ultimately plays a big role in a new drug or device receiving approval by the FDA. In this position, you will be working with a highly experienced team of other administrators and clinical research professionals that can help you grow your skillset while working for a growing and developing company. This position is fully office-based in Cincinnati, OH.
Responsibilities:
The TMF Document Administrator supports TMF oversight for a trial by ensuring documents meet established quality standards. This position involves both independent and computer-based work, as well as opportunity for communication and collaboration with trial teams.
- Manage electronic filing system for trial documentation;
- Track, maintain, and perform quality check of electronic documents;
- Communicate with internal associates globally regarding errors in trial documents; and
- Prepare documents for shipment.
QUALIFICATIONS
- Associates degree, or equivalent;
- Some experience in document administration;
- High attention to detail;
- Excellent organizational skills;
- Strong written and verbal communication skills; and
- Knowledge of MS Office.
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
Tips for Finding COO Jobs at Medpace
Frame Your CRO Leadership Experience Precisely
Medpace evaluates COO candidates on deep contract research organization expertise, not general executive credentials. Document your experience overseeing clinical trial operations, site management, or regulatory compliance functions explicitly in your resume before applying.
Verify Your Visa Category Fits Executive Roles
COO positions at Medpace typically require employer-filed H-1B or PERM-based Green Card sponsorship. If you're on F-1 OPT, confirm your role qualifies as a specialty occupation under USCIS standards before your OPT period expires, since senior operations titles sometimes face additional scrutiny.
Target Open Roles During Medpace Expansion Cycles
Medpace grows headcount in COO-adjacent functions when it adds therapeutic areas or expands its lab services. Watching their careers page for clusters of senior operations postings signals an active hiring cycle where sponsorship conversations are more likely to move forward.
Use Migrate Mate to Surface Active COO Openings
Visa-sponsored COO roles rarely surface on general job boards with enough detail to evaluate sponsorship eligibility upfront. Use Migrate Mate to filter Medpace openings specifically for sponsored senior operations positions and approach the application process with full visibility into what's available.
Address Sponsorship Directly in Early Interviews
Medpace's talent acquisition team handles senior-level sponsorship through internal HR and outside immigration counsel. Raise your visa status in the first recruiter screen rather than waiting for an offer stage, so the PERM or H-1B timeline can be scoped before compensation negotiations begin.
Build a Credentials File That Supports PERM Advertising
PERM labor certification requires DOL to confirm no qualified U.S. worker was passed over. Prepare a detailed record of your specialized qualifications in clinical research operations that clearly differentiates your profile from a generalist applicant, which strengthens the employer's ability to defend the filing.
Frequently Asked Questions
Does Medpace sponsor H-1B visas for COOs?
Yes, Medpace sponsors H-1B visas for senior operations roles including COO-level positions. Sponsorship at this level is typically handled through Medpace's internal HR team working alongside outside immigration counsel. Because the H-1B cap lottery applies unless you qualify for a cap-exempt category, timing your application to coincide with the April filing window is important for new sponsors.
Which visa types are commonly used for COO roles at Medpace?
H-1B is the most common nonimmigrant visa path for senior operations hires at Medpace. F-1 OPT and CPT can bridge candidates early in the process if they're transitioning from graduate-level scientific or business programs. TN visas apply to Canadian and Mexican nationals in qualifying management categories. For permanent residency, Medpace supports EB-2 and EB-3 Green Card sponsorship through PERM labor certification, which suits candidates targeting long-term tenure.
What qualifications and experience does Medpace expect for COO roles?
Medpace COO roles require demonstrated leadership within clinical research or contract research organization environments. Expect the job description to emphasize experience managing multi-site clinical trial operations, regulatory compliance oversight, and cross-functional leadership across scientific and administrative teams. A graduate degree in life sciences, business, or a related field is standard. Medpace's therapeutic area specializations, including oncology and metabolic disease, make domain-specific CRO experience a meaningful differentiator.
How do I apply for COO jobs at Medpace?
You can browse current COO openings directly on Medpace's careers portal or use Migrate Mate to filter specifically for visa-sponsored senior operations roles at Medpace in one place. When applying, tailor your materials to highlight clinical trial operational leadership and any direct CRO experience. Senior roles at Medpace move through a structured interview process involving HR screening, functional leadership panels, and sometimes a final executive review before an offer is extended.
How do I plan the timeline for visa sponsorship when pursuing a COO role at Medpace?
Timelines depend heavily on which visa category applies to your situation. H-1B sponsorship tied to the annual cap requires Medpace to register you in the March lottery for an October 1 start, so an offer secured in January or February is often too late for that cycle without cap-exempt alternatives. PERM-based Green Card cases add 12 to 24 months or more before you reach permanent residence. Raise your visa timeline with Medpace's recruiter early so both sides can sequence the process realistically.