COO Jobs at University of Chicago with Visa Sponsorship
COO roles at University of Chicago sit at the intersection of academic mission and operational scale, overseeing complex administrative functions across research, finance, and institutional strategy. The university has a consistent track record of sponsoring work visas for senior operational leaders, making it a viable target for international candidates at the executive level.
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BSD MED - Hospital Medicine - Administrative Support
About the Department
UChicago Medicine Ingalls Memorial Hospital is a 485-bed acute care hospital that serves as the flagship of UChicago’s Community Health and Hospitals Division. Its inpatient medical/surgical, behavioral health, and labor/delivery/postpartum/newborn units are staffed by a combination of UChicago faculty, employed medical group physicians, federally qualified health center (FQHC) physicians, and affiliated private practitioners. Ambulatory care takes place in medical group, faculty, and FQHC practices. UChicago is excited to extend its outstanding Graduate Medical Education programming to Harvey, Illinois, and the surrounding communities.
Job Summary
The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital, with oversight and direction from the Program Director, is responsible for the operational and financial management of the training program. The position requires the comprehensive and detailed understanding of hospital policies and national requirements for accreditation, as well as a high degree of initiative and independent judgment. The Residency Program Coordinator, as a full time employee, shall continually assess and direct long range planning, operational and financial activities, recruiting, analyzing work flow, communicating with faculty and trainees, and managing affiliations with outside institutions.
Responsibilities
- Meets regularly with the Program Director providing guidance regarding significant program issues.
- Interprets ACGME, National, and State accrediting policies to support compliance.
- Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.
- Provides administrative supervision and support to residents.
- Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.
- Interacts with Department secretary and Special Project Coordinator for New Innovations.
- Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.
- Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.
- Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.
- Coordinates orientation for new residents in conjunction with the GME office.
- Manages necessary national data base systems with entry and updates of resident information.
- Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.
- Has access to digital records of past residents for ongoing requests and correspondence.
- Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.
- Attends mandatory residency coordinator ACGME meeting.
- Distributes monthly resident schedules when necessary to hospital staff.
- Receives, sorts, responds to incoming program correspondence.
- Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.
- Assist in ACGME Self Study, Site Visit, and CLER visit.
- Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.
- Update the annual Residency Manual.
- Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor's degree.
Experience:
- Previous experience within an Academic Medical Center environment.
- Previous experience in graduate medical education.
Preferred Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle public contacts with courtesy, clarity, and diplomacy.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Excellent problem-solving skills.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Proficiency with word processing applications, spreadsheets, and databases.
- High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
- Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.
Application Documents
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need
Department
BSD MED - Hospital Medicine - Administrative Support
About the Department
UChicago Medicine Ingalls Memorial Hospital is a 485-bed acute care hospital that serves as the flagship of UChicago’s Community Health and Hospitals Division. Its inpatient medical/surgical, behavioral health, and labor/delivery/postpartum/newborn units are staffed by a combination of UChicago faculty, employed medical group physicians, federally qualified health center (FQHC) physicians, and affiliated private practitioners. Ambulatory care takes place in medical group, faculty, and FQHC practices. UChicago is excited to extend its outstanding Graduate Medical Education programming to Harvey, Illinois, and the surrounding communities.
Job Summary
The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital, with oversight and direction from the Program Director, is responsible for the operational and financial management of the training program. The position requires the comprehensive and detailed understanding of hospital policies and national requirements for accreditation, as well as a high degree of initiative and independent judgment. The Residency Program Coordinator, as a full time employee, shall continually assess and direct long range planning, operational and financial activities, recruiting, analyzing work flow, communicating with faculty and trainees, and managing affiliations with outside institutions.
Responsibilities
- Meets regularly with the Program Director providing guidance regarding significant program issues.
- Interprets ACGME, National, and State accrediting policies to support compliance.
- Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.
- Provides administrative supervision and support to residents.
- Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.
- Interacts with Department secretary and Special Project Coordinator for New Innovations.
- Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.
- Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.
- Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.
- Coordinates orientation for new residents in conjunction with the GME office.
- Manages necessary national data base systems with entry and updates of resident information.
- Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.
- Has access to digital records of past residents for ongoing requests and correspondence.
- Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.
- Attends mandatory residency coordinator ACGME meeting.
- Distributes monthly resident schedules when necessary to hospital staff.
- Receives, sorts, responds to incoming program correspondence.
- Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.
- Assist in ACGME Self Study, Site Visit, and CLER visit.
- Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.
- Update the annual Residency Manual.
- Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor's degree.
Experience:
- Previous experience within an Academic Medical Center environment.
- Previous experience in graduate medical education.
Preferred Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle public contacts with courtesy, clarity, and diplomacy.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Excellent problem-solving skills.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Proficiency with word processing applications, spreadsheets, and databases.
- High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
- Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.
Application Documents
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need
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Get Access To All JobsTips for Finding COO Jobs at University of Chicago Jobs
Frame your credentials for U.S. equivalency
University of Chicago evaluates senior hires against U.S. degree standards. If your executive education or postgraduate qualifications are from outside the U.S., get a credential evaluation from a NACES-member organization before applying so your background reads clearly to HR.
Target postings tied to academic divisions
COO openings at University of Chicago often originate within specific schools or research units rather than central administration. Searching division-level postings, not just the main careers portal, surfaces roles that receive fewer applications and move faster through the hiring process.
Distinguish yourself from internal promotion pipelines
Large research universities frequently promote COOs from within their own finance or operations leadership. External candidates need to articulate cross-institutional experience, particularly in higher education governance or academic research administration, to compete against internal candidates already known to the hiring committee.
Understand the E-3 pathway if you hold Australian citizenship
The E-3 visa is available exclusively to Australian nationals and requires employer-sponsored Labor Condition Application filing through DOL. For a COO role, the LCA process typically adds two to four weeks before your offer can be finalized, so confirm the timeline with HR early.
Clarify sponsorship scope before accepting an offer
Use Migrate Mate to identify which visa types University of Chicago has sponsored for COO-level roles, then ask your recruiter directly whether sponsorship extends to Green Card support or is limited to nonimmigrant status. Confirming this before signing protects your long-term planning.
Time your H-1B transfer carefully if already in status
If you're currently on an H-1B with another employer, University of Chicago can file a portability transfer, letting you start work once USCIS receives the petition. Coordinate your resignation notice period to align with the receipt notice timeline, typically ten to fourteen business days after filing.
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Find COO at University of Chicago JobsFrequently Asked Questions
Does University of Chicago sponsor H-1B visas for COOs?
Yes, University of Chicago sponsors H-1B visas for COO-level positions. As a large research university and established H-1B petitioner, it has the infrastructure to manage the filing process through its international HR team. If you're already on an H-1B with another employer, the university can file a transfer petition, allowing you to begin work while USCIS adjudicates the case.
How do I apply for COO jobs at University of Chicago?
Applications go through the University of Chicago's central careers portal, but COO openings often appear at the division or school level rather than as institution-wide postings. Searching by department, such as the Booth School of Business, Pritzker School of Medicine, or central administration, turns up roles that may not surface in a broad title search. Migrate Mate also aggregates visa-sponsored COO postings to help you filter by sponsorship type.
Which visa types does University of Chicago commonly use for COO roles?
University of Chicago sponsors several nonimmigrant and immigrant visa categories for senior operational roles, including the H-1B for specialty occupation workers, the E-3 for Australian citizens, and the TN for Canadian and Mexican nationals in qualifying professional categories. For longer-term hires, the university has supported EB-2 and EB-3 Green Card sponsorship through PERM labor certification, which is relevant for COOs planning to pursue permanent residence.
What qualifications does University of Chicago expect for COO candidates?
COO candidates at University of Chicago are typically expected to hold an advanced degree, such as an MBA, MPA, or equivalent postgraduate qualification, alongside substantial senior leadership experience in complex organizations. Higher education or academic research administration experience carries particular weight, since COOs at major research universities manage faculty governance interfaces, grant compliance, and multi-departmental budgets in ways that differ from corporate operational roles.
How long does the visa sponsorship process take for a COO hire at University of Chicago?
For an H-1B transfer, USCIS receipt typically arrives within ten to fourteen business days of filing, and you can start work immediately after. For a new H-1B cap-subject petition, the October 1 start date applies, which can mean a wait of several months if you're hired mid-year. E-3 sponsorship requires a certified Labor Condition Application from DOL first, adding two to four weeks before the visa appointment can be scheduled.
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