University of Chicago Visa Sponsorship Jobs USA
The University of Chicago is one of the most active visa sponsors in U.S. higher education, with a strong track record across H-1B visa, Green Card, E-3 visa, and TN visa categories. Researchers, faculty, and professional staff seeking U.S. work authorization will find a well-established sponsorship infrastructure here.
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OPS Operations, Strategy, and Finance - Supply Chain Management - Accounts Payable
About the Department
The Office of the Vice President for Operations supports the highest ambitions of the University’s teaching and learning, research, and engagement goals with the mandate to oversee enabling infrastructure of the University including the built environment, technology, and human resources organizations. In support of faculty, students, and staff, the Office of the Vice President for Operations prioritizes an exceptional level of service and delivery of robust business practices that steward the University’s infrastructure resources efficiently and contributes to the long-range planning and culture of the University.
Job Summary
Join our team as an Accounts Payable and Billing Specialist within the Department of Safety and Security (DSS), where you'll play a vital role in managing the University's accounts payable and billing operations. In this dynamic position, you will support DSS’s financial integrity by processing vendor invoices, ensuring timely payments, and maintaining compliance with University policies. You'll deliver crucial weekly and ad hoc reporting to the Executive Director, contribute to internal audits, and monitor the status of purchase orders, payments, and billing transactions.
The ideal candidate thrives in a fast-paced environment, shows meticulous attention to detail, and collaborates seamlessly with both internal stakeholders and external vendors. You will be responsible for maintaining accurate financial records, resolving discrepancies, validating payment transactions, and providing insightful metrics to guide departmental decisions.
Responsibilities
- Processes and validates vendor invoices, ensuring accuracy, completeness, and compliance with university policies and procedures.
- Reconciles accounts payable (AP) balances monthly; investigates and resolves discrepancies, including outstanding procurement invoices and billing errors.
- Manages and maintains an active list of all DSS purchase orders, providing timely status updates and alerts regarding renewals or increases needed for invoice processing.
- Addresses invoice-related issues, such as missing, rejected, uploading errors, etc., and resolves internal notices concerning outstanding payments, particularly within Oracle.
- Prepares and delivers monthly summaries of invoices in Oracle with payment status exceeding 45 days.
- Audits DSS payment transactions (ACH, wires, paper checks) and reviews the Account Payables Daily Diagnostic reports to identify and resolve payment errors or disputes.
- Reviews and validates vendor AP adjustments and write-offs.
- Responds to vendor inquiries regarding payment status, maintaining positive relationships with external vendor accounting departments.
- Maintains accurate records related to DSS payment processing and prepares departmental financial metrics around expense payments.
- Calculates, processes, and tracks internal billing transactions for various University billing functions.
- Serves as an AP resource for DSS, providing weekly status reports to the Financial Manager and supporting departmental financial communications.
- Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures.
- Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision.
- Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience.
- Reviews invoice payment reports and creates appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Background in higher education.
Technical Skills or Knowledge:
- Proficient in Microsoft Word and other Microsoft applications.
- Advanced skills in Microsoft Excel, especially pivot tables, VLOOKUP’s, macros, etc.
Preferred Competencies
- Attention to Detail - demonstrates a high level of accuracy and thoroughness when processing and reviewing financial documents, invoices, and reports.
- Analytical Thinking - applies strong analytical skills to identify, investigate, and resolve discrepancies and errors in accounts payable and billing functions.
- Mathematical Proficiency - utilizes solid mathematical aptitude in processing transactions, reconciling balances, and preparing financial metrics.
- Organizational Skills - manages multiple responsibilities effectively, prioritizes tasks, and maintains comprehensive records in compliance with University policies.
- Communication Skills - possesses strong verbal and written communication abilities to interact effectively with vendors, colleagues, and senior University officials.
- Interpersonal Skills - maintains positive, professional relationships with internal departments and external vendors, facilitating smooth and efficient operations.
- Independence and Initiative - completes projects accurately and efficiently with minimal supervision, demonstrating self-motivation and accountability.
- Confidentiality and Integrity - handles sensitive information with discretion, adhering to University standards of confidentiality and ethical conduct.
- Flexibility - adapts to shifting priorities, manages tight deadlines, and works non-traditional hours as needed to meet departmental needs.
- Technical Proficiency - utilizes relevant financial systems, such as Oracle, spreadsheets, and reports; and adapts quickly to new technology or changes in workflow.
- Collaboration - works effectively within a team, supporting management, Financial Manager, and other University staff to achieve departmental goals.
- Problem Solving - demonstrates resourcefulness in troubleshooting issues related to payment processing, billing errors, and vendor inquiries.
Working Conditions
- Standard office environment.
- Sit for short or extended periods of time.
- Extensively use computer.
- Make repetitive wrist, hand, or finger movements.
Application Documents
- Resume/CV (required)
- References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$24.52 - $28.85
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
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Department
OPS Operations, Strategy, and Finance - Supply Chain Management - Accounts Payable
About the Department
The Office of the Vice President for Operations supports the highest ambitions of the University’s teaching and learning, research, and engagement goals with the mandate to oversee enabling infrastructure of the University including the built environment, technology, and human resources organizations. In support of faculty, students, and staff, the Office of the Vice President for Operations prioritizes an exceptional level of service and delivery of robust business practices that steward the University’s infrastructure resources efficiently and contributes to the long-range planning and culture of the University.
Job Summary
Join our team as an Accounts Payable and Billing Specialist within the Department of Safety and Security (DSS), where you'll play a vital role in managing the University's accounts payable and billing operations. In this dynamic position, you will support DSS’s financial integrity by processing vendor invoices, ensuring timely payments, and maintaining compliance with University policies. You'll deliver crucial weekly and ad hoc reporting to the Executive Director, contribute to internal audits, and monitor the status of purchase orders, payments, and billing transactions.
The ideal candidate thrives in a fast-paced environment, shows meticulous attention to detail, and collaborates seamlessly with both internal stakeholders and external vendors. You will be responsible for maintaining accurate financial records, resolving discrepancies, validating payment transactions, and providing insightful metrics to guide departmental decisions.
Responsibilities
- Processes and validates vendor invoices, ensuring accuracy, completeness, and compliance with university policies and procedures.
- Reconciles accounts payable (AP) balances monthly; investigates and resolves discrepancies, including outstanding procurement invoices and billing errors.
- Manages and maintains an active list of all DSS purchase orders, providing timely status updates and alerts regarding renewals or increases needed for invoice processing.
- Addresses invoice-related issues, such as missing, rejected, uploading errors, etc., and resolves internal notices concerning outstanding payments, particularly within Oracle.
- Prepares and delivers monthly summaries of invoices in Oracle with payment status exceeding 45 days.
- Audits DSS payment transactions (ACH, wires, paper checks) and reviews the Account Payables Daily Diagnostic reports to identify and resolve payment errors or disputes.
- Reviews and validates vendor AP adjustments and write-offs.
- Responds to vendor inquiries regarding payment status, maintaining positive relationships with external vendor accounting departments.
- Maintains accurate records related to DSS payment processing and prepares departmental financial metrics around expense payments.
- Calculates, processes, and tracks internal billing transactions for various University billing functions.
- Serves as an AP resource for DSS, providing weekly status reports to the Financial Manager and supporting departmental financial communications.
- Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures.
- Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision.
- Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience.
- Reviews invoice payment reports and creates appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Background in higher education.
Technical Skills or Knowledge:
- Proficient in Microsoft Word and other Microsoft applications.
- Advanced skills in Microsoft Excel, especially pivot tables, VLOOKUP’s, macros, etc.
Preferred Competencies
- Attention to Detail - demonstrates a high level of accuracy and thoroughness when processing and reviewing financial documents, invoices, and reports.
- Analytical Thinking - applies strong analytical skills to identify, investigate, and resolve discrepancies and errors in accounts payable and billing functions.
- Mathematical Proficiency - utilizes solid mathematical aptitude in processing transactions, reconciling balances, and preparing financial metrics.
- Organizational Skills - manages multiple responsibilities effectively, prioritizes tasks, and maintains comprehensive records in compliance with University policies.
- Communication Skills - possesses strong verbal and written communication abilities to interact effectively with vendors, colleagues, and senior University officials.
- Interpersonal Skills - maintains positive, professional relationships with internal departments and external vendors, facilitating smooth and efficient operations.
- Independence and Initiative - completes projects accurately and efficiently with minimal supervision, demonstrating self-motivation and accountability.
- Confidentiality and Integrity - handles sensitive information with discretion, adhering to University standards of confidentiality and ethical conduct.
- Flexibility - adapts to shifting priorities, manages tight deadlines, and works non-traditional hours as needed to meet departmental needs.
- Technical Proficiency - utilizes relevant financial systems, such as Oracle, spreadsheets, and reports; and adapts quickly to new technology or changes in workflow.
- Collaboration - works effectively within a team, supporting management, Financial Manager, and other University staff to achieve departmental goals.
- Problem Solving - demonstrates resourcefulness in troubleshooting issues related to payment processing, billing errors, and vendor inquiries.
Working Conditions
- Standard office environment.
- Sit for short or extended periods of time.
- Extensively use computer.
- Make repetitive wrist, hand, or finger movements.
Application Documents
- Resume/CV (required)
- References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$24.52 - $28.85
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
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Get Access To All JobsTips for Finding University of Chicago Visa Sponsorship Jobs USA
Target research and academic roles first
The University of Chicago's sponsorship activity is concentrated in faculty, postdoctoral, and research positions. If you're applying for roles in these areas, you're more likely to encounter a department with an established sponsorship process and experienced HR support.
Engage the international HR office early
The University of Chicago has a dedicated international HR function experienced with complex sponsorship cases. Reaching out before or during the offer stage signals preparedness and gives both sides time to assess which visa category best fits your situation.
Align your application with specialty occupation requirements
H-1B approval at research universities depends on clearly linking your degree to the role. For positions at Chicago, emphasize how your academic credentials directly support the specific research or administrative function, generic degree descriptions weaken sponsorship petitions.
Look beyond faculty openings to professional and administrative roles
The university sponsors a broad range of positions, not just academic appointments. Finance, technology, and research administration roles have also attracted sponsorship. Use Migrate Mate to filter verified sponsors and surface University of Chicago openings across departments.
Time your application around academic hiring cycles
Higher education hiring, especially for faculty and postdoctoral roles, follows predictable annual cycles tied to the academic calendar. Applying in the fall or early spring maximizes your chances of aligning with active searches and giving the university time to file before cap deadlines.
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Find University of Chicago JobsFrequently Asked Questions
Does University of Chicago sponsor H-1B visas?
Yes, the University of Chicago sponsors H-1B visas and is one of the more active H-1B sponsors among U.S. research universities. Sponsorship is most common for faculty, postdoctoral researchers, and specialized professional staff. As a cap-exempt institution, the university can file H-1B petitions year-round, which removes the lottery constraint that affects many private-sector employers.
Which visa types does University of Chicago sponsor?
The University of Chicago sponsors H-1B, E-3, TN, F-1 OPT, F-1 CPT, and employment-based Green Cards including EB-2 and EB-3 categories. The breadth of visa types reflects the university's global workforce and long-standing experience managing international hires across research, academic, and administrative functions.
Which departments or roles at University of Chicago are most likely to offer visa sponsorship?
Research-intensive departments, academic divisions, and postdoctoral programs account for the largest share of sponsorship activity. That said, the university's professional and administrative offices, including technology, finance, and research administration, have also supported sponsorship for qualified candidates in specialty occupation roles.
How do I find open roles at University of Chicago that include visa sponsorship?
Migrate Mate surfaces verified sponsors and lets you filter by company and visa type, making it straightforward to identify University of Chicago roles where sponsorship is a realistic option. Because the university sponsors multiple visa categories, filtering by the type relevant to your background, whether H-1B, E-3, or TN, helps narrow your search to the most relevant openings.
How do I approach the application timeline when targeting University of Chicago for H-1B sponsorship?
Because the University of Chicago is a cap-exempt institution, it can file H-1B petitions at any time of year, so you're not constrained by the April lottery deadline that governs most private employers. Still, build in adequate lead time between your offer and your intended start date, as USCIS processing, even with premium processing, takes weeks and petition preparation requires coordination between the hiring department and the international HR office.
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