Administrative Assistant Jobs at Trinity Health with Visa Sponsorship
Administrative Assistant jobs at Trinity Health span a large Catholic health system with facilities across multiple states, supporting clinical and administrative teams in a regulated healthcare environment. Trinity Health has an established track record of sponsoring work visas for qualified administrative staff, making it a realistic target for international job seekers.
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Get Access To All JobsEmployment Type:
Full time
Shift:
Day Shift
Description:
Administrative Liaison – Outpatient Cardiology Office – Niskayuna, NY - FT
The Administrative Liaison will split its time between surgical scheduling and administrative support of the practice. They also provide adequate backup in reception coverage by assisting in greeting outpatients, collation and handling incoming calls. In supporting the practice physicians this position will be responsible for surgical scheduling.
This position is located at 2546 Balltown Road, Niskayuna, NY
Responsibilities:
- Administrative support to Physicians and Senior Staff in the Office
- Surgical Scheduling
- Backup to Registration Associates
- Other duties as assigned
- Physician credentialing and CME tracking
- Opens and distributes administrative office mail. Sends, receives and distributes faxes
- Handles catering needs for meetings as assigned
- Proactively prepares for meetings by ensuring agendas, minutes and attachments are complete and distributed to all appropriate personnel
- Coordinates all travel as assigned. This may include transportation reservations, hotel accommodations, and conference registrations assuring that all plans are complete and accurate. Follows-up with distribution of tickets, itinerary and any other appropriate information
- Maintains telephone and office contact lists
What you will need:
- Associate degree in Administrative Medical Secretary or similar major or 5 years of related experience
- Surgical scheduling experience required
- Familiar with physician's office procedures
- Good oral communication and interpersonal skills
- Working knowledge of word processing, spreadsheets, excel, graphics
- HS Diploma / GED Required
- Ability to lift 20 lbs
Pay Range: $20.20 - $26.50
Pay is based on experience. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Employment Type:
Full time
Shift:
Day Shift
Description:
Administrative Liaison – Outpatient Cardiology Office – Niskayuna, NY - FT
The Administrative Liaison will split its time between surgical scheduling and administrative support of the practice. They also provide adequate backup in reception coverage by assisting in greeting outpatients, collation and handling incoming calls. In supporting the practice physicians this position will be responsible for surgical scheduling.
This position is located at 2546 Balltown Road, Niskayuna, NY
Responsibilities:
- Administrative support to Physicians and Senior Staff in the Office
- Surgical Scheduling
- Backup to Registration Associates
- Other duties as assigned
- Physician credentialing and CME tracking
- Opens and distributes administrative office mail. Sends, receives and distributes faxes
- Handles catering needs for meetings as assigned
- Proactively prepares for meetings by ensuring agendas, minutes and attachments are complete and distributed to all appropriate personnel
- Coordinates all travel as assigned. This may include transportation reservations, hotel accommodations, and conference registrations assuring that all plans are complete and accurate. Follows-up with distribution of tickets, itinerary and any other appropriate information
- Maintains telephone and office contact lists
What you will need:
- Associate degree in Administrative Medical Secretary or similar major or 5 years of related experience
- Surgical scheduling experience required
- Familiar with physician's office procedures
- Good oral communication and interpersonal skills
- Working knowledge of word processing, spreadsheets, excel, graphics
- HS Diploma / GED Required
- Ability to lift 20 lbs
Pay Range: $20.20 - $26.50
Pay is based on experience. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
See all Administrative Assistant Jobs at Trinity Health
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs at Trinity Health.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Trinity Health
Align Your Credentials to Healthcare Standards
Trinity Health's administrative roles often require familiarity with healthcare compliance, HIPAA documentation, and electronic health record systems like Epic. Credentialing your experience to these specific skills before applying strengthens your candidacy and supports a specialty occupation argument if sponsorship is needed.
Target Facilities With Recurring Administrative Openings
Trinity Health operates dozens of regional hospital systems, and sponsorship decisions are often made at the facility level, not corporate. Focus applications on high-volume hiring locations where administrative turnover is consistent, as those sites are more practiced at running sponsorship paperwork.
Clarify OPT or CPT Authorization Before Your First Interview
If you're on F-1 status, confirm your OPT start date and authorized occupation code aligns with the specific administrative role. Healthcare administrative positions can trigger employer E-Verify obligations, so having your Employment Authorization Document ready before the offer stage prevents delays.
Ask Directly About the H-1B Filing Timeline
Trinity Health has sponsored H-1B petitions for administrative functions, but USCIS H-1B cap registration opens in March each year. If you receive an offer after April, ask HR whether they'll file cap-exempt or hold your start date for the next fiscal year cycle starting October 1.
Use Migrate Mate to Filter Administrative Roles by Sponsorship History
Not every Trinity Health posting on general job boards signals sponsorship willingness. Search Trinity Health administrative roles on Migrate Mate, which filters specifically for employers with verified visa sponsorship records, so you spend time only on openings where sponsorship is a real option.
Confirm PERM Eligibility Before Accepting a Permanent Residency Pathway
If Trinity Health offers Green Card sponsorship through PERM, DOL requires posting the role publicly and proving no qualified U.S. workers were available. Administrative roles require clear documentation of specialized healthcare administrative duties, not general clerical functions, to satisfy the prevailing wage and job description requirements.
Frequently Asked Questions
Does Trinity Health sponsor H-1B visas for Administrative Assistants?
Yes, Trinity Health has sponsored H-1B visas for administrative roles, though approval depends on whether the specific position qualifies as a specialty occupation under USCIS standards. Administrative Assistant roles in healthcare settings can qualify when they require specialized knowledge of healthcare compliance, medical documentation systems, or regulatory frameworks, and when the employer can demonstrate a bachelor's degree in a specific field is standard for the role.
How do I apply for Administrative Assistant jobs at Trinity Health?
Applications go through Trinity Health's careers portal at trinity-health.org. Filter by location and administrative function, then apply directly to the posting. Before applying, confirm the role description mentions sponsorship or review the facility's hiring history. Migrate Mate is a useful starting point to identify which Trinity Health administrative openings have a verified sponsorship track record, saving you time on roles unlikely to move forward.
Which visa types does Trinity Health commonly use for Administrative Assistant roles?
Trinity Health has sponsored H-1B, TN visa, J-1 visa, F-1 OPT, and F-1 CPT for administrative functions, as well as employment-based Green Card pathways including EB-2 and EB-3. F-1 OPT is often the entry point for recent graduates, while H-1B is the primary long-term route. TN visa is available for Canadian and Mexican nationals in qualifying administrative occupations under the USMCA agreement.
What qualifications does Trinity Health expect for Administrative Assistant roles?
Trinity Health's administrative positions typically require proficiency in scheduling, correspondence, and records management within a clinical or hospital environment. Familiarity with electronic health record platforms, knowledge of HIPAA compliance obligations, and experience supporting medical staff or department directors are commonly expected. Roles that carry sponsorship weight tend to require specialized healthcare administrative experience rather than general office skills.
How long does the sponsorship process take for an Administrative Assistant at Trinity Health?
Timeline varies by visa type. F-1 OPT authorization through USCIS takes up to 90 days from application, so filing early matters. H-1B requires USCIS lottery registration in March, with employment starting October 1 at the earliest if selected. PERM-based Green Card sponsorship through DOL can run 12 to 24 months before the I-140 immigrant petition stage even begins, so long-term planning is essential.