Administrative Assistant Jobs at Emory University with Visa Sponsorship
Administrative Assistant roles at Emory University span academic departments, research centers, and administrative offices across a major research institution. Emory has a well-established immigration infrastructure and regularly supports visa sponsorship for qualified candidates in this function, making it a strong target for international job seekers.
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Get Access To All JobsINTRODUCTION
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
ROLE AND RESPONSIBILITIES
Reporting to School of Medicine executive leadership, the Executive Administrative Assistant (EAA) is a critical member of the Dean’s office team. The EAA will have primary responsibility for all functions related to executive leadership calendars, schedules, and events. Responsibilities also include expense reconciliation and management/organization of necessary documents/files (like SharePoint). The ideal candidate must have excellent organization and writing skills and demonstrated experience supporting executive-level leaders in a complex and high-demand environment. Must be able to successfully manage multiple tasks simultaneously while engaging with a range of university and school leaders with the highest level of professionalism.
- Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
- Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
- Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
- Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
- Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
- Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
- Assists in the administration and interpretation of policies and procedures for the organization and department.
- May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
- May act as a spokesperson for departmental inquiries.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS
- Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
- Previous experience with various personal computer software applications.
- Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee.
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
INTRODUCTION
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
ROLE AND RESPONSIBILITIES
Reporting to School of Medicine executive leadership, the Executive Administrative Assistant (EAA) is a critical member of the Dean’s office team. The EAA will have primary responsibility for all functions related to executive leadership calendars, schedules, and events. Responsibilities also include expense reconciliation and management/organization of necessary documents/files (like SharePoint). The ideal candidate must have excellent organization and writing skills and demonstrated experience supporting executive-level leaders in a complex and high-demand environment. Must be able to successfully manage multiple tasks simultaneously while engaging with a range of university and school leaders with the highest level of professionalism.
- Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
- Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
- Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
- Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
- Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
- Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
- Assists in the administration and interpretation of policies and procedures for the organization and department.
- May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
- May act as a spokesperson for departmental inquiries.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS
- Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
- Previous experience with various personal computer software applications.
- Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee.
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Emory University Jobs
Tailor your resume to Emory's department structure
Emory posts Administrative Assistant roles across distinct units: schools, research centers, and clinical offices. Align your resume to the specific department's work, since a school of medicine admin role requires different experience than one in undergraduate admissions.
Confirm your degree meets specialty occupation criteria
H-1B sponsorship for Administrative Assistant roles requires the position to qualify as a specialty occupation. Review whether Emory's specific posting requires a bachelor's degree in a relevant field, since generalist admin roles without a degree requirement may not clear USCIS scrutiny.
Target roles posted through Emory's central HR portal
Emory routes all official hiring through its central careers site, and sponsorship decisions are made at the departmental level. Applying through the official portal ensures your application reaches the hiring manager authorized to initiate an immigration process.
Ask about sponsorship before the offer stage
Raise visa sponsorship during the second interview round, once there's clear mutual interest. At a large research university like Emory, international office involvement is standard, so hiring managers are familiar with the question and expect it from qualified candidates.
Understand the LCA requirement for H-1B filing
Before Emory can file your H-1B petition with USCIS, their team must obtain a certified Labor Condition Application from DOL confirming the offered wage meets prevailing wage standards for the Atlanta metropolitan area. Delays here directly affect your start date.
Use Migrate Mate to filter open roles by visa type
Browsing Emory's full list of Administrative Assistant openings by sponsorship eligibility saves significant time in your search. Migrate Mate lets you filter Emory's postings by the visa types they support, so you focus only on roles where sponsorship is a realistic outcome.
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Find Administrative Assistant at Emory University JobsFrequently Asked Questions
Does Emory University sponsor H-1B visas for Administrative Assistants?
Emory University does sponsor H-1B visas, including for Administrative Assistant roles, but eligibility depends on the specific position. The role must qualify as a specialty occupation under USCIS standards, which generally requires a bachelor's degree in a directly related field as a minimum requirement. Roles framed as general clerical support are harder to qualify; roles tied to specialized research, clinical, or academic operations have a stronger foundation for H-1B sponsorship.
How do I apply for Administrative Assistant jobs at Emory University?
All Administrative Assistant positions at Emory University are posted through Emory's central HR careers portal. You'll submit your application online, and hiring is managed at the department level. To streamline your search and surface only roles where visa sponsorship is supported, you can browse Emory's open Administrative Assistant positions directly on Migrate Mate, filtered by the visa types relevant to your situation.
Which visa types does Emory University commonly use for Administrative Assistant roles?
Emory supports several visa categories for Administrative Assistant positions depending on the candidate's background. H-1B is the most common route for degree-holding professionals. F-1 OPT and CPT are available for current students or recent graduates within their authorized work period. TN visas apply to Canadian and Mexican nationals in qualifying occupations. J-1 visas are sometimes used in academic or research contexts. Green Card sponsorship through EB-2 or EB-3 is also possible for longer-term hires.
What qualifications does Emory University expect for Administrative Assistant roles?
Expectations vary by department, but most Emory Administrative Assistant postings require a bachelor's degree and experience in an academic, research, or healthcare administrative environment. Familiarity with university systems, grant administration, or clinical office workflows is frequently listed as preferred. For roles intended for H-1B sponsorship, the degree requirement must be explicitly tied to the position, not listed as a preference, to meet USCIS specialty occupation standards.
How do I know if an Administrative Assistant role at Emory will lead to visa sponsorship?
Sponsorship is determined at the department level, so not every Administrative Assistant posting at Emory will include it. The strongest signal is a job description that lists a specific bachelor's degree as required, not preferred. During the interview process, ask the hiring manager directly whether the department works with Emory's international office to support visa filing. Roles in research centers and academic schools tend to have more sponsorship flexibility than those in general administrative services.
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