Administrative Assistant Jobs at Mayo Clinic with Visa Sponsorship
Administrative Assistant roles at Mayo Clinic span scheduling, coordination, and departmental support across one of the most complex healthcare and education systems in the country. Mayo Clinic has a well-established immigration infrastructure, making it a realistic target for international candidates pursuing work authorization in administrative functions.
See All Administrative Assistant at Mayo Clinic JobsOverview
Showing 5 of 96+ Administrative Assistant Jobs at Mayo Clinic jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 96+ Administrative Assistant Jobs at Mayo Clinic
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs at Mayo Clinic.
Get Access To All JobsWhy Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
Responsibilities
Assists the ES Supervisor in providing work direction to staff, managing workload, customer demands, and equipment. Contributes to staff orientation and in-service training to explain policies, work procedures, and demonstrate use and maintenance of equipment. The ES Assistant Supervisor works cooperatively with the ES leadership team regarding the enforcement of policies, procedures, quality assurance, education, process improvement and finances. Assists with guiding and developing assigned staff. The ES Assistant Supervisor participates in various departmental and inter-departmental committees as recorder or participant. The ES Assistant Supervisor adheres to the Department mission statement, "To provide a clean, orderly, and safe environment for patients, staff, and visitors in keeping with the mission and philosophy of the Mayo Foundation." Works on special projects as assigned by the Environmental Services Supervisors, Managers and Director. Assistant Supervisors located on the Downtown Campus (DTC) will perform custodial duties.
Qualifications
This position requires a High school diploma, preferably a two-year post-secondary degree, and at least two years related experience.
Demonstrated supervisory skills. Excellent organizational, interpersonal, problem solving, written and oral communication skills are required. Proficiency in the use of computers specifically: word-processing, spreadsheets, and data entry is necessary. Knowledge of quality assurance and continuous performance improvement concepts is preferred. Must be able to read, write, and understand English.
Exemption Status
Nonexempt
Compensation Detail
Compensation range is $23.29 - $33.36 / hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Evening shift with variable start times between 3pm and 5pm
Weekend Schedule
Rotating weekends and holidays
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Andrea Hansen
Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
Responsibilities
Assists the ES Supervisor in providing work direction to staff, managing workload, customer demands, and equipment. Contributes to staff orientation and in-service training to explain policies, work procedures, and demonstrate use and maintenance of equipment. The ES Assistant Supervisor works cooperatively with the ES leadership team regarding the enforcement of policies, procedures, quality assurance, education, process improvement and finances. Assists with guiding and developing assigned staff. The ES Assistant Supervisor participates in various departmental and inter-departmental committees as recorder or participant. The ES Assistant Supervisor adheres to the Department mission statement, "To provide a clean, orderly, and safe environment for patients, staff, and visitors in keeping with the mission and philosophy of the Mayo Foundation." Works on special projects as assigned by the Environmental Services Supervisors, Managers and Director. Assistant Supervisors located on the Downtown Campus (DTC) will perform custodial duties.
Qualifications
This position requires a High school diploma, preferably a two-year post-secondary degree, and at least two years related experience.
Demonstrated supervisory skills. Excellent organizational, interpersonal, problem solving, written and oral communication skills are required. Proficiency in the use of computers specifically: word-processing, spreadsheets, and data entry is necessary. Knowledge of quality assurance and continuous performance improvement concepts is preferred. Must be able to read, write, and understand English.
Exemption Status
Nonexempt
Compensation Detail
Compensation range is $23.29 - $33.36 / hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Evening shift with variable start times between 3pm and 5pm
Weekend Schedule
Rotating weekends and holidays
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Andrea Hansen
See all 96+ Administrative Assistant at Mayo Clinic jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at Mayo Clinic roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Mayo Clinic Jobs
Align your credentials with Mayo's requirements
Mayo Clinic's administrative roles often require demonstrated proficiency in electronic health record systems like Epic. Before applying, document any EHR, scheduling software, or medical office experience on your resume to match what their hiring teams screen for.
Target departments with consistent hiring volume
Mayo Clinic hires administrative support across clinical departments, research divisions, and academic programs. Roles tied to research administration or graduate medical education tend to involve international candidates more frequently, so prioritize those postings when searching.
Understand which visa fits your administrative role
Administrative Assistant positions generally qualify under H-1B if your duties require a specific bachelor's degree, but TN classification may apply for Canadian and Mexican nationals in qualifying administrative specialties. Confirm the role's specialty occupation eligibility with Mayo's HR team early.
Request LCA filing details before accepting an offer
Before signing an offer, ask Mayo Clinic's immigration team when they plan to file the Labor Condition Application with DOL. The LCA must be certified before USCIS can process your H-1B petition, and this step alone can take several weeks.
Use Migrate Mate to find open administrative roles
Mayo Clinic posts administrative positions across multiple locations and departments. Use Migrate Mate to filter specifically for Administrative Assistant openings at Mayo Clinic that include visa sponsorship, so you're not manually sorting through postings that won't support work authorization.
Plan your OPT or grace period timeline carefully
If you're on F-1 OPT, your 60-day grace period begins the day your employment ends, not when your OPT expires. Coordinate your start date with Mayo's onboarding timeline to avoid a gap that could affect your work authorization status before an H-1B petition is filed.
Administrative Assistant at Mayo Clinic jobs are hiring across the US. Find yours.
Find Administrative Assistant at Mayo Clinic JobsFrequently Asked Questions
Does Mayo Clinic sponsor H-1B visas for Administrative Assistants?
Yes, Mayo Clinic sponsors H-1B visas, including for Administrative Assistant roles where the position qualifies as a specialty occupation requiring a specific bachelor's degree. Not every administrative title automatically qualifies, so the role's actual duties matter. Mayo's in-house immigration team evaluates each position individually and coordinates the petition process with USCIS once an offer is extended.
How do I apply for Administrative Assistant jobs at Mayo Clinic?
Applications go through Mayo Clinic's careers portal at jobs.mayoclinic.org. Search by job title and filter by location, since Mayo operates across Rochester, Jacksonville, and Phoenix among other sites. You can also use Migrate Mate to browse Administrative Assistant openings at Mayo Clinic that are flagged for visa sponsorship, which saves time filtering out roles that won't support work authorization.
Which visa types does Mayo Clinic commonly use for Administrative Assistant roles?
Mayo Clinic sponsors H-1B, E-3, TN, J-1, and F-1 OPT and CPT for various roles, including administrative positions. H-1B is the most common path for long-term sponsorship. E-3 applies to Australian nationals, TN to Canadian and Mexican nationals in qualifying categories, and J-1 is sometimes used for exchange-based administrative or research support roles.
What qualifications does Mayo Clinic expect for Administrative Assistant positions?
Mayo Clinic typically expects a bachelor's degree, strong organizational skills, and familiarity with healthcare or academic environments. Experience with electronic health record systems like Epic, medical terminology, and multi-department coordination strengthens your application. For visa sponsorship under H-1B, the role must require a specific bachelor's degree in a relevant field, so a general studies degree may not be sufficient.
How long does the visa sponsorship process take for an Administrative Assistant role at Mayo Clinic?
For H-1B, the standard USCIS processing window is three to six months, though premium processing can reduce USCIS adjudication to around 15 business days. Before USCIS filing, Mayo Clinic must obtain a certified Labor Condition Application from DOL, which typically takes one to two weeks. Total timeline from offer to work authorization commonly runs two to four months depending on the path and processing load.
See which Administrative Assistant at Mayo Clinic employers are hiring and sponsoring visas right now.
Search Administrative Assistant at Mayo Clinic Jobs