Administrative Assistant Jobs at University of Rochester with Visa Sponsorship
Administrative Assistant roles at University of Rochester span academic departments, research centers, and administrative offices across a major research university. Rochester has an established process for sponsoring international employees in support functions, making these roles a realistic target for candidates on work visas who bring strong organizational and communication skills.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
601 Elmwood Ave, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype: Regular
Time Type: Full time
Scheduled Weekly Hours: 40
Department: 500505 Imaging Science APPs
Work Shift: UR - Rotating (United States of America)
Range: UR URCB 218
Compensation Range: $98,010.00 - $137,218.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
FNP/PA
Full-Time | Weekday Shifts (4 Ten-Hour Shifts per week)
Weekend/Weeknight Call: Baseline requirement of 2 weeks of after-hours “LP beeper call” every 6 months (Two 7 consecutive day assignments)
This full-time position, based at Strong Memorial Hospital, offers an exciting opportunity for a highly motivated and skilled Advanced Practice Provider (APP) to join the Neuroradiology Imaging team within the Department of Imaging Sciences and play a key role in enhancing patient access to care and improving procedural throughput in a collaborative environment.
The Neurointerventional Imaging APP will be expected to perform both outpatient and hospital consultations, take patient’s history, perform physical examinations, collaborate on treatment planning and perform radiologic procedures, within their scope of the practice, under the supervision of a licensed Radiologist. The role also includes supporting the education of students and new employees through clinical teaching and skills training.
Candidates should be prepared to develop proficiency across the full range of neurointerventional imaging procedures and diagnostic workflows. This position requires the ability to work independently while contributing to team-based care. Scope of procedural proficiency includes blood patches, bone marrow biopsies/aspirations, intrathecal medication administration, lumbar drain placement, lumbar and cervical punctures for diagnostic/therapeutic purposes, nuclear medicine/CT cisternography, myelography, and moderate sedation administration. On the job training is available (as part of onboarding).
This position does include call coverage specifically for emergency lumbar punctures/myelograms. It may also expand to include provider support at other ambulatory locations. Additional opportunities for evening moonlighting coverage and potential productivity bonuses are available upon successful completion of orientation and training.
Qualifications
Qualified applicants must hold a current New York State license as a Physician Assistant or Family Nurse Practitioner and have active BLS ACLS certification. A minimum of one to two years of clinical practice experience is required. Previous experience in neurologic and/or radiologic procedures is strongly preferred.
Nurse Practitioner:
Require a Master's degree as a Nurse Practitioner, an active New York State Registered Nurse license in good standing, an active New York State Nurse Practitioner licensure in good standing and current national certification as a Nurse Practitioner.
Physician Assistant:
Required completion of an ARC-PA approved Physician Assistant program, an active New York State Physician Assistant licensure in good standing and current national certification as a Physician Assistant by NCCPA (National Commission on Certification of Physician Assistants)
NPs and PAs will demonstrate clinical competence, superior verbal and written communication skills, interpersonal effectiveness and customer relation skills, computer competence and must have an active desire to learn. The APP will participate in the education of learners (students and new employees), using clinical learning experiences, knowledge sharing and skill training.
EOE Minorities/Females/Protected Veterans/Disabled
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
601 Elmwood Ave, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype: Regular
Time Type: Full time
Scheduled Weekly Hours: 40
Department: 500505 Imaging Science APPs
Work Shift: UR - Rotating (United States of America)
Range: UR URCB 218
Compensation Range: $98,010.00 - $137,218.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
FNP/PA
Full-Time | Weekday Shifts (4 Ten-Hour Shifts per week)
Weekend/Weeknight Call: Baseline requirement of 2 weeks of after-hours “LP beeper call” every 6 months (Two 7 consecutive day assignments)
This full-time position, based at Strong Memorial Hospital, offers an exciting opportunity for a highly motivated and skilled Advanced Practice Provider (APP) to join the Neuroradiology Imaging team within the Department of Imaging Sciences and play a key role in enhancing patient access to care and improving procedural throughput in a collaborative environment.
The Neurointerventional Imaging APP will be expected to perform both outpatient and hospital consultations, take patient’s history, perform physical examinations, collaborate on treatment planning and perform radiologic procedures, within their scope of the practice, under the supervision of a licensed Radiologist. The role also includes supporting the education of students and new employees through clinical teaching and skills training.
Candidates should be prepared to develop proficiency across the full range of neurointerventional imaging procedures and diagnostic workflows. This position requires the ability to work independently while contributing to team-based care. Scope of procedural proficiency includes blood patches, bone marrow biopsies/aspirations, intrathecal medication administration, lumbar drain placement, lumbar and cervical punctures for diagnostic/therapeutic purposes, nuclear medicine/CT cisternography, myelography, and moderate sedation administration. On the job training is available (as part of onboarding).
This position does include call coverage specifically for emergency lumbar punctures/myelograms. It may also expand to include provider support at other ambulatory locations. Additional opportunities for evening moonlighting coverage and potential productivity bonuses are available upon successful completion of orientation and training.
Qualifications
Qualified applicants must hold a current New York State license as a Physician Assistant or Family Nurse Practitioner and have active BLS ACLS certification. A minimum of one to two years of clinical practice experience is required. Previous experience in neurologic and/or radiologic procedures is strongly preferred.
Nurse Practitioner:
Require a Master's degree as a Nurse Practitioner, an active New York State Registered Nurse license in good standing, an active New York State Nurse Practitioner licensure in good standing and current national certification as a Nurse Practitioner.
Physician Assistant:
Required completion of an ARC-PA approved Physician Assistant program, an active New York State Physician Assistant licensure in good standing and current national certification as a Physician Assistant by NCCPA (National Commission on Certification of Physician Assistants)
NPs and PAs will demonstrate clinical competence, superior verbal and written communication skills, interpersonal effectiveness and customer relation skills, computer competence and must have an active desire to learn. The APP will participate in the education of learners (students and new employees), using clinical learning experiences, knowledge sharing and skill training.
EOE Minorities/Females/Protected Veterans/Disabled
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at University of Rochester Jobs
Tailor your resume to university administrative norms
University administrative roles prioritize experience with scheduling, records management, and cross-departmental coordination. Align your resume to reflect those functions specifically, since academic institutions evaluate support staff differently than corporate employers do.
Target departments with high administrative turnover
Research-heavy units like medical centers, grant-funded labs, and graduate schools at Rochester post administrative openings frequently. Focusing your applications on those departments improves your odds of landing a role where sponsorship is already part of the hiring workflow.
Confirm your visa type is supported before applying
Rochester sponsors multiple visa categories for administrative staff, including H-1B, E-3, and TN. Verify that the specific role meets the specialty occupation standard required by USCIS for H-1B classification, since not all administrative titles qualify without a clear degree requirement attached.
Ask about H-1B timing during the offer stage
If you need H-1B sponsorship, ask HR whether the role qualifies for a cap-exempt filing through the university's nonprofit status. Cap-exempt employers can file year-round, so you're not locked into the April lottery window that applies to most private-sector employers.
Use Migrate Mate to find open administrative roles
Filtering for visa-sponsoring employers in higher education saves significant research time. Use Migrate Mate to identify current Administrative Assistant openings at University of Rochester and confirm which positions are actively hiring international candidates.
Prepare your credential documentation before the PERM stage
If your path involves an EB-2 or EB-3 Green Card, Rochester's HR team will need to document that no qualified U.S. worker was available. Gather your foreign degree equivalency evaluations and employment records early so the DOL PERM labor certification process isn't delayed by missing paperwork.
Administrative Assistant at University of Rochester jobs are hiring across the US. Find yours.
Find Administrative Assistant at University of Rochester JobsFrequently Asked Questions
Does University of Rochester sponsor H-1B visas for Administrative Assistants?
Yes, University of Rochester sponsors H-1B visas for Administrative Assistant roles, but the position must qualify as a specialty occupation under USCIS standards, meaning the job typically requires at least a bachelor's degree in a specific field. As a nonprofit university, Rochester is cap-exempt, so it can file H-1B petitions year-round without waiting for the annual lottery.
How do I apply for Administrative Assistant jobs at University of Rochester?
Applications go through the University of Rochester's official careers portal, where you can filter by job category and department. You can also use Migrate Mate to browse current Administrative Assistant openings at Rochester that are open to visa sponsorship, which helps you prioritize roles before applying directly through the university's system.
Which visa types does University of Rochester commonly use for Administrative Assistant roles?
Rochester supports several visa categories for administrative staff, including H-1B, E-3 for Australian citizens, TN for Canadian and Mexican nationals, J-1 for exchange visitors, and F-1 OPT and CPT for recent graduates. The right category depends on your nationality, degree, and how the specific role is classified by the university's international employment team.
What qualifications does University of Rochester expect for Administrative Assistant positions?
Most Administrative Assistant roles at Rochester require a bachelor's degree and demonstrated experience in office coordination, scheduling, and communication. Roles within research centers or clinical departments may expect familiarity with grant administration or healthcare systems. Strong written communication and proficiency with standard office software are consistent requirements across departments.
How long does the visa sponsorship process take for an Administrative Assistant at University of Rochester?
Timeline varies by visa type. H-1B transfers or cap-exempt filings typically take two to four months with standard processing, or a few weeks with USCIS premium processing. Green Card sponsorship through PERM is a longer commitment, often taking two or more years from the labor certification filing through final approval, depending on your country of birth and priority date.
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