Administrative Assistant Jobs at Duke University with Visa Sponsorship
Administrative Assistant roles at Duke University span academic departments, research centers, and administrative offices across a large research university campus. Duke has an established process for sponsoring international candidates in administrative functions, working through its Office of International Services to support H-1B, E-3, and employment-based Green Card pathways.
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Get Access To All JobsWork Arrangement: Regular
Requisition Number: 269377
Location: Mooresville, NC, US, 28117
Personnel Area: DUKE HEALTH LAKE NORMAN
Date: Apr 24, 2026
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
Duke Health Lake Norman Hospital
Pursue your passion for caring with Duke Health Lake Norman Hospital in Mooresville, North Carolina. The smallest of the four Duke Health hospitals at 123-beds, it offers a comprehensive range of medical services, including 24-hour emergency care, cardiology, orthopedics, women's services, and surgical specialties.
Job Summary
In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced. This role will support various nursing departments: Cath lab, VIR nurses, Telemetry, PACU- Pre/post, OR, and SPD.
Hours:
Monday-Friday 8 hour shifts
Work Performed
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:
- Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
- Coordinate special projects.
- Research budget variance and follow up to resolve issues.
- Develop advanced presentation materials.
- Prioritize and resolve inquiries (phone, e-mail, in person).
- Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
- Act as a liaison between the department and external groups.
- Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
- Collect, compile and analyze moderately complex data and information.
- Perform other related duties incidental to the work described herein.
Knowledge, Skills and Abilities
- Creatively uses PC, word processing and other office tools.
- Thorough knowledge of department policies, procedures, and goals.
Minimum Qualifications
Education
High school education or equivalent.
Experience
Two years of administrative support experience of increasing variety and/or complexity.
Degrees, Licensures, Certifications
N/A
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Nearest Major Market: Charlotte
Work Arrangement: Regular
Requisition Number: 269377
Location: Mooresville, NC, US, 28117
Personnel Area: DUKE HEALTH LAKE NORMAN
Date: Apr 24, 2026
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
Duke Health Lake Norman Hospital
Pursue your passion for caring with Duke Health Lake Norman Hospital in Mooresville, North Carolina. The smallest of the four Duke Health hospitals at 123-beds, it offers a comprehensive range of medical services, including 24-hour emergency care, cardiology, orthopedics, women's services, and surgical specialties.
Job Summary
In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced. This role will support various nursing departments: Cath lab, VIR nurses, Telemetry, PACU- Pre/post, OR, and SPD.
Hours:
Monday-Friday 8 hour shifts
Work Performed
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:
- Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
- Coordinate special projects.
- Research budget variance and follow up to resolve issues.
- Develop advanced presentation materials.
- Prioritize and resolve inquiries (phone, e-mail, in person).
- Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
- Act as a liaison between the department and external groups.
- Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
- Collect, compile and analyze moderately complex data and information.
- Perform other related duties incidental to the work described herein.
Knowledge, Skills and Abilities
- Creatively uses PC, word processing and other office tools.
- Thorough knowledge of department policies, procedures, and goals.
Minimum Qualifications
Education
High school education or equivalent.
Experience
Two years of administrative support experience of increasing variety and/or complexity.
Degrees, Licensures, Certifications
N/A
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Nearest Major Market: Charlotte
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Duke University Jobs
Frame Your Credentials Around Specialty Occupation Standards
Duke's HR and legal teams must demonstrate to USCIS that an Administrative Assistant role qualifies as a specialty occupation. Highlight any specialized degree, technical skills, or departmental expertise that elevates the position beyond general clerical work.
Target Departments With Recurring Administrative Hiring
Duke's research centers, medical school, and grant-funded departments hire administrative staff on a rolling basis. Roles tied to sponsored research or faculty support often involve more specialized duties, which strengthens the specialty occupation argument during visa filing.
Connect With Duke's Office of International Services Early
Once you receive an offer, Duke's Office of International Services manages the sponsorship process internally. Reaching out early helps you understand their filing calendar, required documentation, and whether premium processing is available for your case.
Prepare for PERM Labor Market Test Requirements
If you're pursuing an EB-2 or EB-3 Green Card through Duke, the DOL requires a PERM labor market test showing no qualified U.S. workers were displaced. Document your specialized skills thoroughly so the job description accurately reflects your qualifications during recruitment.
Use Migrate Mate to Filter Duke Administrative Roles by Visa Type
Duke posts administrative openings across multiple departments simultaneously, making it hard to identify which are open to sponsorship. Use Migrate Mate to filter Duke University listings by visa type so you're targeting roles where sponsorship is already confirmed.
Time Your Application Around Duke's Academic Hiring Cycles
Duke's administrative hiring peaks before the academic year starts and again in spring when departments receive budget confirmations. Applying during these windows means faster decision timelines, which matters if you're managing OPT expiration or a 60-day grace period.
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Find Administrative Assistant at Duke University JobsFrequently Asked Questions
Does Duke University sponsor H-1B visas for Administrative Assistants?
Yes, Duke University sponsors H-1B visas for Administrative Assistant roles where the position meets USCIS specialty occupation criteria, typically requiring a specific bachelor's degree or equivalent. Duke's Office of International Services coordinates all H-1B filings. Because H-1B approvals for administrative roles depend heavily on how the job duties are defined, your offer letter and job description need to reflect specialized, degree-requiring responsibilities.
How do I apply for Administrative Assistant jobs at Duke University?
Applications go through Duke's official careers portal at duke.edu/jobs, where postings list required qualifications and department details. Each role has a separate application, so tailor your resume to the specific department's needs. For international applicants, you can also browse Administrative Assistant openings at Duke filtered by visa sponsorship eligibility through Migrate Mate, which surfaces roles where sponsorship is confirmed upfront.
Which visa types does Duke University commonly use for Administrative Assistant roles?
Duke sponsors H-1B and E-3 visas for Administrative Assistants in nonimmigrant status, with the E-3 available exclusively to Australian citizens and offering a simpler filing process outside the H-1B lottery. For permanent residence, Duke uses the EB-2 and EB-3 employment-based Green Card categories, which require a PERM labor certification filed with the DOL before the immigrant petition can proceed.
What qualifications does Duke University expect for Administrative Assistant roles?
Duke typically looks for a bachelor's degree in a relevant field, strong organizational skills, and experience supporting academic or research environments. Roles in grant-funded departments or faculty offices often expect familiarity with university systems, budget tracking, or research administration. For visa sponsorship purposes, the more specialized your background relative to the specific department's work, the stronger your sponsorship case becomes under USCIS specialty occupation standards.
How do I navigate the timeline between receiving an offer and getting my visa approved?
After Duke extends an offer, their Office of International Services prepares and files the H-1B or E-3 petition, which can take several weeks to prepare before submission. H-1B petitions can be premium processed for a faster USCIS decision, typically within 15 business days. If you're on OPT, confirm your OPT expiration date against Duke's expected filing timeline immediately, since you may need OPT STEM extension or a cap-gap period to bridge the gap.
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