UNICO ENGINEERING Visa Sponsorship USA

Company Overview:

UNICO Engineering provides high-quality Construction Management, Land Surveying, and Systems Integration services to public and private clients. With a spirit of cooperation and partnership, UNICO focuses on responsiveness, delivering value, and meeting and exceeding our clients’ expectations.

UNICO is a fast-growing consulting firm with significant opportunities for upward mobility. UNICO supports professional development and continuing education. We offer a fun, flexible work environment and competitive compensation and benefits.

Job Description:

UNICO is seeking a highly organized Administrative Assistant to support daily operations across our headquarters and branch offices. This role provides administrative and operational support to leadership and teams, helping ensure efficient office coordination and a well-organized work environment.

The Administrative Assistant is expected to work in UNICO’s Folsom, California office, Monday through Friday during regular business hours, 8:00 AM to 5:00 PM.

Responsibilities:

Administrative & Operational Support:

• Coordinate calendars, meetings, and internal communications to support effective collaboration across teams and offices.
• Prepare and format correspondence, reports, presentations, and other professional documents.
• Assist with travel arrangements, expense reporting, and meeting logistics.
• Maintain organized and accurate electronic and physical filing systems.

Main and Branch Office Coordination:

• Oversee the daily operations of the headquarters office while supporting administrative needs across five branch offices.
• Serve as a central point of coordination for office-related needs, ensuring a professional and well-organized work environment.
• Manage relationships with office vendors, service providers, and building management.
• Monitor and maintain office and kitchen supplies, equipment, and general workplace resources.
• Help implement and maintain consistent office procedures and administrative practices across locations.

Event Planning & Employee Engagement:

• Plan and coordinate company events, including an annual company-wide gathering and regional employee engagement activities.
• Manage event logistics such as venue selection, catering, invitations, and materials.
• Lead event planning committees, ensuring comprehensive planning and proper resource distribution.
• Coordinate event budgets, vendor relationships, and event timelines.
• Support leadership in creating events that strengthen employee engagement and reinforce UNICO’s culture.

Information Management & Systems Support:

• Maintain and update internal databases, company directories, and administrative records.
• Help organize and manage shared company information and digital files.
• Assist with tracking and reporting information used by leadership and operational teams.
• Identify opportunities to improve administrative processes through the use of technology and efficient information management.

Cross-Functional Collaboration:

• Act as a resource to service lines and corporate functions by helping coordinate administrative and operational needs.
• Work collaboratively with teams across multiple offices to ensure smooth communication and coordination.
• Support internal initiatives that enhance operational efficiency and the employee experience.

Continuous Improvement:

• Identify opportunities to streamline administrative processes and improve office operations.
• Contribute ideas that enhance workplace efficiency, organization, and collaboration.

Key Attributes for Success:

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy and strong follow-through. They take a proactive approach to their work, anticipating needs, identifying potential issues early, and finding practical solutions.

Strong communication and collaboration skills are essential, as this role works with employees, leadership, and external partners across multiple offices. The ideal candidate is adaptable, able to manage diverse responsibilities, and committed to supporting an organized and positive workplace.

Work Environment:

This role operates in a professional office environment and collaborates closely with leadership, employees, and the HR team. The position may interact with staff across multiple office locations.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Vacation and Sick Leave
• Employee Assistance Program
• Medical and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• Long-term disability insurance

Pay: $24.00 - $27.00 per hour

Work Location: In person

As an Equal Employment Opportunity Employer, UNICO Engineering considers applicants for all positions without regard to race (including natural hairstyles), color, religion (including religious dress and grooming practices), national origin, age (40 and over), medical condition, physical or mental disability, marital status, sex (including sexual harassment, sex stereotypes, pregnancy, childbirth and related medical conditions), sexual orientation, ancestry, genetic information/characteristics, gender, gender identity, gender expression, transgender, military or veteran status, reproductive health decision-making, or any other characteristic or activity protected by law.